Executive Assistant - Albany, United States - Executive Chamber of New York State

Executive Chamber of New York State

Verified Company

Albany, United States

2 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Minimum Qualifications

Duties Description
Incumbents provide professional, confidential, and administrative assistance and support to principals in the Executive Chamber. Executive Assistants provide support of medium/moderate scope and complexity to principals.

Duties include but may not be limited to:

Act as primary point of contact for the reporting principal
Manage calendar scheduling for meetings, appointments, and conference rooms, including providing appropriate meeting information and zoom links
Liaise with other EAs for scheduling coordination
Maintain list of internal contacts for the reporting principal
Manage phones and incoming calls, take messages, and transfer calls to the appropriate parties
Prioritize meetings and coordinating information
Meet and greet visitors arriving for meetings
Liaise with appropriate office contacts for any change in scheduling for accuracy
Manage and maintain paper and electronic filing systems
Make copies of various documents
Operate office equipment such as printers, scanners, and copiers
Accurately manage and submit timesheets for reporting principal
Make travel arrangements and manage timely submission of expense reports to the designated Chamber Travel Administrator.

Additional Comments
Overtime may be necessary on an as-needed basis.

Some positions may require additional credentials or a background check to verify your identity.