Executive Assistant - Albany, United States - General Services, Office of

General Services, Office of

Verified Company

Albany, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Minimum Qualifications
At least 6 years of progressively responsible experience in an administrative setting. Public sector experience and experience in an executive office is preferred. College study may substitute on a year for year basis for up to four years of the experience.

Duties Description

This position will provide administrative support the Deputy Commissioner and two Associate Commissioners who oversee operations in advancing the agency's cultural and educational mission, curatorial and special event operations, and an extensive media services team and communications.

Incumbent must possess excellent organization, communication, problem solving, attention to detail, and computer skills; demonstrate exemplary customer service, take initiative and work independently.

The incumbent must be able to work well with others in a fast-paced environment with constantly changing
priorities. This will include frequent contact with representatives at all levels.

Duties include but are not limited to:

Receive and screen telephone inquiries from internal OGS staff, other State government officials,

the media, and the general public. Respond directly to inquiries or refer to appropriate staff as
necessary.

Responsible for OGS main line, and Public Information phone lines, webmaster inquiries when assigned.
Monitoring legislative activity relevant to the Agency's priorities (i.e. public hearings and committee rosters/meetings/agendas).
Managing news outlet subscriptions.
Maintain statewide media contact lists and provide initial responses to media inquiries.
Organize and assist with press conferences and special events (may require travel).
Coordinate meetings, travel, conferences, and organizationwide activities.
Prepare correspondence for the signature of Executive level staff. This may include formatting and

writing correspondence and coordinating information with other OGS staff.

Organize and set the priorities of work to be accomplished on a daily or weekly basis.
Perform other office support activities (e.g., scanning, photocopying) and related tasks as assigned

by Executives.

Responsible for Flag requests and distributions, and the agency's flag inbox for halfstaff

directives and notifications.

Prepare and/or edit reports, memos, letters, press releases and other documents using software

related to word processing, spreadsheets, databases, and presentations.

Prepare routine responses without direction and assemble background material for more complex

issues and draft responses as assigned.

Coordinate and monitor ongoing projects, programs and activities of interest and concern to

Executives, and maintain contact with program management to ensure the availability of accurate,
up-to-date information.

Liaison administrative matters between Executives and other State agency Executives and

managerial staff.

Work with and provide backup to other Executive Assistants when needed/requested.
Perform other duties and special projects as required.

Additional Comments

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission.

We encourage applicants for all communities to apply.

Some positions may require additional credentials or a background check to verify your identity.