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    Accounts Payable Associate - New York, United States - Viva Eve

    Viva Eve
    Viva Eve New York, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionJob Description

    The Accounts Payable Clerk plays a crucial role in the financial operations of our multi-specialty medical office. Reporting directly to the Controller, this position involves the timely and accurate processing of invoices received via email and mail using the platform. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to collaborate effectively with internal teams and external vendors. This is hybrid role with a very flexible in-office schedule.

    Key Responsibilities: Invoice Processing:
    • Receive and review invoices from vendors via email and mail.
    • Enter invoice details accurately into the system.
    • Ensure compliance with company policies and procedures during the processing of invoices.
    Approval Workflow:
    • Collaborate with department heads and managers to obtain necessary approvals for invoices.
    • Monitor and manage the approval workflow within
    Payment Processing:
    • Coordinate with the Controller to schedule and execute timely payments.
    • Reconcile payments and address discrepancies to maintain accurate financial records.
    Vendor Relations:
    • Communicate with vendors regarding invoice inquiries and discrepancies.
    • Foster positive relationships with vendors to facilitate efficient payment processes.
    Expense Reporting:
    • Assist in the processing of employee expense reports and credit card spend
    • Ensure compliance with company policies and validate receipts and supporting documentation.
    Recordkeeping:
    • Maintain organized and up-to-date records of all accounts payable transactions.
    • Prepare reports and summaries for management as needed.
    Qualifications:
    • Experience in accounts payable or a related finance role, healthcare preferred
    • Familiarity with or similar accounts payable automation tools.
    • High school diploma required; associate or bachelor's degree in finance or accounting preferred.
    • Proficient in Microsoft Office Suite, especially Excel.
    • Strong organizational and time-management skills.
    • Detail-oriented with a commitment to accuracy.
    • Excellent communication and interpersonal skills
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