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Fullerton

    Department Coordinator - Fullerton, United States - California State University System

    California State University System
    California State University System Fullerton, United States

    2 weeks ago

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    Description
    :


    The Office of Student Transitions Services helps ease the challenge of navigating a University or College campus, giving all Titans a chance to succeed in their higher education career the moment that they set foot on the Cal State Fullerton campus.

    An essential component of securing new Titans, the professionals within Student Transitions lead the efforts of Outreach, Recruitment and Orientation, Admissions and Records, financial aid services and community educational outreach at local high schools.

    We seek an exceptional individual to join our team as the Department Coordinator (Administrative Support Coordinator II).

    The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.


    Under general direction from department leadership, the Department Coordinator (Administrative Support Coordinator II) for the Office of Outreach, Recruitment, and Titan Orientation Programs is responsible for providing high-level support to students, faculty, staff, and community members.

    Plans initiates, executes, and coordinates complex projects, large-scale campus events, and departmental activities with accountability for results.

    Evaluates and provides recommendations related to operational and procedural matters including professional and student staff hiring and payroll, travel, and budgeting.

    Uses knowledge of specialized policies and procedures to complete assignments. Responds to customers via email, telephone, and in-person. Uses a variety of office support technology and systems such as word processing and spreadsheet packages to complete assignments. Coordinates and schedules all aspects of meetings and events for the director and the team as needed.

    Independently addresses a wide range of work unit problems which require interpreting university policies and procedures and using ingenuity to put information together in new ways.

    Coordinates and works with individuals at all levels, internal and external to Cal State Fullerton (CSUF), in a thoughtful and welcoming manner.

    Responsible for completing multiple projects and priorities simultaneously. Provides lead work direction, training, and guidance to student staff. Other duties as assigned.

    Essential Qualifications


    High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.

    Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects.

    Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist.

    Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.

    Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.

    Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

    A background check (including a criminal records check) must be completed satisfactorily and is required for employment.

    CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.

    Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Preferred Qualifications


    Bachelor's degree from an accredited four-year college and the ability to problem solve and coordinate activities in a fast-paced environment.

    Demonstrated ability to work with a diverse community. Ability to function effectively as part of a high-performance team. Ability to de-escalate irate guests and identify solutions. Several years of related office work experience.

    Special Working Conditions

    Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

    Additional Information


    California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive.

    Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.


    As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


    The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

    Multiple positions may be hired from this recruitment based on the strength of the applicant pool.


    If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.


    Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.


    Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

    Online application/resume must be received by electronic submission on the final filing date by 9:
    00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

    California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

    Hiring Preference

    On-Campus CSUEU Employees

    Advertised:

    Apr Pacific Daylight Time

    Applications close:

    May Pacific Daylight Time
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