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    Legal Administrative Assistant - Pittsburgh, United States - Maiello, Brungo & Maiello, LLP

    Maiello, Brungo & Maiello, LLP
    Maiello, Brungo & Maiello, LLP Pittsburgh, United States

    6 days ago

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    Description

    Job Description

    Job Description

    Maiello, Brungo & Maiello, LLP is seeking a qualified applicant to fill the position of Legal Administrative Assistant. The position requires a self-motivated individual to provide support and overall daily management to the Firm's partners and to assist with the Firm's real estate and estate administration (probate) matters.

    Essential Duties and Responsibilities:

    • Screen partners' telephone calls, emails and correspondence; address matters not requiring partners' attention; refer calls to other attorneys/staff for action; organize meetings and conference calls
    • Will act as liaison between partners and attorneys/staff
    • Handle estate administration files and duties
    • Track correspondence requiring responses and keep partners advised of status and deadlines
    • Respond to clients and provide information to clients as needed as directed by partners
    • Review and proof correspondence and documents
    • Assist partners with composing and transmitting correspondence; redlining and transmitting documents
    • File organization and maintenance
    • Assist partners with transactional closings, meetings, conferences, etc.
    • Coordinate and maintain calendars and task lists for partners
    • Implement and improve administrative processes for more effective workflow
    • Develop file/case management and assignments systems for establishing and tracking deadlines, maintaining communications with staff; send out periodic status reports to clients
    • Assist partners with timekeeping and prebills
    • Provide support and research

    Education and Key Job Competencies

    • Two-year degree or equivalent certification
    • Two-years plus working experience as a legal assistant in a law firm or for in-house counsel
    • Experience in transactional and commercial real estate matters preferred
    • Strong planning and organizational skills; Deadline driven; Comfortable in leadership role
    • Ability to adapt to changing priorities and means
    • Ability to work well and effectively both as part of a team and independently
    • Must have excellent O365 skills and experience with all O365 products including Teams, Planner and To-Do

    This Job Is Ideal for Someone Who Is:

    • High stress tolerance -- thrives in a high-pressure environment
    • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
    • Detail-oriented -- can focus on the details of work while still seeing the bigger picture
    Company DescriptionMaiello, Brungo & Maiello, LLP has been providing public entities, businesses, and individuals with high-quality legal advice for over 50 years. We are a full-service law firm with experienced lawyers and a talented staff who offer client-centered solutions to legal challenges and problems.

    Company Description

    Maiello, Brungo & Maiello, LLP has been providing public entities, businesses, and individuals with high-quality legal advice for over 50 years. We are a full-service law firm with experienced lawyers and a talented staff who offer client-centered solutions to legal challenges and problems.
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