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    Administrative Assistant - Pittsburgh, United States - Joulé

    Joulé
    Joulé Pittsburgh, United States

    4 weeks ago

    Default job background
    Description

    Title:
    Administrative Assistant


    Location:
    Onsite, Oakland, PA


    Schedule:
    M-F 8 am-5 pm


    Type:
    Direct-Hire


    Overview:

    A top-ranked research university is currently searching for an Administrative Assistant to the Director of Clinical Trials, Development, and Operations to provide significant and confidential administrative support for the Senior Vice Chancellor Health Science Clinical Trials Organization department.


    Responsibilities

    Manage daily calendar; handle incoming inquiries; compose memos and correspondence; arrange meetings and manage travel itineraries and reimbursements.
    Manage daily calendar and resolve schedule conflicts; draft correspondence and presentations; respond to many direct inquiries.

    General office duties:

    processing office supply orders; organizing highly confidential electronic and paper files; assisting with special projects such as compiling distribution lists and preparing mass mailings.


    Requirements:
    Bachelor's degree

    At least a year of office support or general office duties experience
    Must be able to make sound decisions and work independently.
    Must be able to work under pressure and meet deadlines.
    Excellent time management, oral/written communication, and interpersonal skills.
    Requires ability to interact with faculty members and staff effectively.
    High level of professionalism, accuracy, and attention to detail. Ability to properly handle highly confidential material.
    Must be detail-oriented and able to organize, prioritize, and meet deadlines.
    Excellent organizational skills.
    Proficiency with PowerPoint, Excel, Word, other Microsoft Office software, and university systems.
    Flexibility, ability to prioritize, and responsiveness are essential.

    #M3
    #LIMD1
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