Jobs
>
San Francisco

    Senior Executive Assistant - San Francisco, United States - Lattice

    Lattice
    Lattice San Francisco, United States

    3 weeks ago

    Default job background
    Description
    About The Role


    As a Senior Executive Assistant at Lattice, you will work closely with top-level Executives to help enhance productivity and efficiency.

    You are a proactive problem solver with exceptional communication skills and meticulous attention to detail.


    This role reports to the Lead Executive Assistant to the CEO and will be supporting our President and our Chief Finance Officer.

    In this role, you may be expected to be in the San Francisco office 1-2 days per week.

    What You Will Do


    • You'll maintain the executive's calendar, and make recommendations in regard to time management, prioritization, and business needs
    • You'll ensure the Executive is prepared for upcoming meetings, presentations, and projects by proactively gathering the materials necessary
    • You'll contribute to team meetings and off-sites by assisting and sometimes leading the planning, taking notes, and moving relevant action items forward
    • You'll find new and efficient ways to help maximize your executives' time, including weekly reporting, goal-tracking, and team meetings
    • You will own your executive's team operating calendar and coordinate, and sometimes own, recurring events such as All Hands or quarterly goal setting processes
    • You'll partner with internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
    • You'll act as a liaison for assigned executives relaying and exchanging information with others including Board members, investors, senior leaders, customers and clients, and other organizations or constituents
    • You'll book appropriate domestic and international travel, handling travel policies taking into account visas, costs, and proper documentation
    • You'll coordinate various projects that support the executive team and greater organization
    What You Will Bring to the Table


    • You have 3+ years of experience as an Executive Assistant for C-level Executives.
    • You have experience supporting multiple executives
    • You are highly motivated and organized with strong attention to detail who is able to work effectively and prioritize with minimal supervision
    • You have clear written and verbal communication skills, and the ability to communicate with all levels of leadership and across multiple offices and time zones
    • You are a strong multi-tasker with an appreciation for the challenges of supporting a growing team with diverse personalities in a hybrid and remote working environment
    • You have the ability to prioritize and handle multiple assignments at any given time while anticipating the needs of others
    • You have strong relationship management skills, the ability to build a personal network throughout the company, and the ability to work well with a variety of personalities
    • You have experience performing administrative work that requires analysis, initiative, and discretion
    • You are able to adapt in response to changing priorities and needs
    • You have a passion to learn and contribute
    • You are proficient in using Google Suite, Slack, Asana, and Apple products
    The estimated annual cash salary for this role is $112,000 - $150,000. This position is also eligible for incentive stock options, subject to the terms of Lattice's applicable plans.

    Benefits:
    The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical insurance; Dental insurance; Vision insurance; Life, AD&D, and Disability Insurance; Emergency Weather Support; Wellness Apps; Paid Parental Leave, Paid Time off inclusive of holidays and sick time; Commuter & Parking Accounts; Lunches in the Office; Workplace Amenities Stipend, Internet and Phone Stipend; One time WFH Office Set-Up Stipend; 401(k) retirement plan; Financial Planning; Learning & Development Budget; Sabbatical Program; and Invest in Your People Fund


    • Note on Pay Transparency:
    Lattice provides an estimate of the compensation for roles that may be hired as required by state regulations.

    Compensation may vary based on (a) location, as Lattice factors in specific location when benchmarking compensation for most roles; (b) individual candidate skills and qualifications; and (c) individual candidate experience.


    Additionally, Lattice leverages current market data to determine compensation, so posted compensation figures are subject to change as new market data becomes available.

    The salary, other compensation, and benefits information is accurate as of the date of this posting. Lattice reserves the right to modify this information at any time, subject to applicable law.

    About Lattice

    Lattice is on a mission to build cultures where employees and their companies thrive.

    In an age where employees have more choices than ever before, businesses that put employees first are winning - and Lattice is building the tools to empower those people-centric companies.


    Lattice is a people success platform that offers performance reviews, employee engagement surveys, real-time feedback, weekly check-ins, goal setting, and career planning in a way that allows companies to focus on employee development, growth, and engagement - yielding stronger employee retention, performance, and impact to the bottom line .

    Since launching in 2016, we have grown to over 5,000+ customers globally, including brands like Slack, Robinhood, and Gusto.


    Lattice is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other category protected under the law.

    Lattice is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.


    By clicking the "Submit Application" button below, you consent to Lattice processing your personal information for the purpose of assessing your candidacy for this position in accordance with Lattice's Job Applicant Privacy Policy.

  • Avispa Technology

    Executive Assistant

    2 days ago

    Avispa Technology San Francisco, United States From $30.00 to $30.00 per hour

    Job Description Executive Assistant VIAJP · A leading digital streaming network is seeking an Executive Assistant. The successful candidate will provide critical support to our executive, ensuring efficient operation during a busy period. The ideal candidate will possess stro ...

  • Pathways Personnel

    Executive Assistant

    1 week ago

    Pathways Personnel San Francisco, United States

    Our client is a mid-sized, well-respected Estate & Family law practice. The Executive Assistant to the Managing Partner must be able to work independently and with a team, manage projects, and be relied on for follow-up and accountability. This is a fast paced environment, and th ...

  • The Forum Group

    Executive Assistant

    1 day ago

    The Forum Group San Francisco, United States

    Prominent San Francisco based law firm is in need of a full time Executive Assistant to support the Managing Partner. This position will offer a generous salary and benefits package and be in the office full time. · Responsibilities · Calendar management for executives · Aid exec ...

  • Career Group

    Executive Assistant

    3 weeks ago

    Career Group San Francisco, United States

    A highly reputable venture capital firm is seeking an Executive Assistant to operate out of their San Francisco office supporting their operations and finance departments. This role will entail engaging in tasks including but not limited to project management, webinar management, ...

  • Weight Watchers

    Executive Assistant

    3 days ago

    Weight Watchers San Francisco, United States Full time

    WW is looking for candidates to help change people's lives. We are a global wellness technology company inspiring millions of people to adopt healthy habits for real life. We do this through engaging digital experiences, face-to-face workshops and sustainable programs that encour ...

  • Savvy Search Solutions, LLC

    Executive Assistant

    5 days ago

    Savvy Search Solutions, LLC San Francisco, United States

    A distinguished Venture Capital firm is seeking to recruit an Executive Assistant to provide support to a highly engaged Partner. · Executive Assistant, SF (hybrid) · Job Responsibilities: · Calendar Management: · Coordinate and manage the Partner's schedule, including meetings, ...

  • AGG Legal Staffing

    Executive Assistant

    1 week ago

    AGG Legal Staffing San Francisco, United States

    The Executive Assistant to the Managing Partner must have at least five (5) years of recent experience supporting a managing partner or shareholder of a law firm or other professional services firm. This person must be able to work in the office five days a week and speak spanish ...

  • Aux Talent

    Executive Assistant

    1 week ago

    Aux Talent San Francisco, United States

    Our client, a cutting edge Venture Capital firm in San Francisco (Jackson Square), is looking for an Executive Assistant to support their Finance/Operations and LP/Investor Relations teams. Primary support would be to the CFO, VP of Operations and the Partner who runs LP/Investor ...

  • Career Group

    Executive Assistant

    3 days ago

    Career Group San Francisco, United States

    A private equity firm is seeking a grounded and organized Executive Assistant to join their San Francisco based office to support one of their outstanding Partners. This role will necessitate the skillful mastery of various administrative functions, including high-level calendar ...

  • Career Group

    Executive Assistant

    4 weeks ago

    Career Group San Francisco, United States

    Our client, one of SF's most prestigious private equity firms, is seeking a top-notch executive/personal assistant to support a C-Suite executive. This role will encompass coordinating a complicated calendar, organizing travel both professional and personal, and tackling ad-hoc p ...

  • Alchemy

    Executive Assistant

    3 weeks ago

    Alchemy San Francisco, United States

    is to bring blockchain to a billion people. The Alchemy Platform is a world class developer platform designed to make building on the blockchain easy. We've built leading infrastructure in the space, powering over $105 billion in transactions for tens of millions of users in 99% ...

  • Innovations PSI

    Executive Assistant

    3 days ago

    Innovations PSI San Francisco, United States

    Responsibilities: · Efficiently manage the executive's calendar, coordinating scheduling needs and communicating changes effectively. · Research, prioritize, and follow up on incoming requests and issues, including sensitive and confidential matters, determining appropriate actio ...

  • DBA Carta, Inc.

    Executive Assistant

    3 weeks ago

    DBA Carta, Inc. San Francisco, United States

    The Company You'll Join · Carta is a platform that helps people manage equity, build businesses, and invest in the companies of tomorrow. Our mission is to unlock the power of equity ownership for more people in more places. · Carta is trusted by more than 40,000 companies and ov ...

  • SGA Inc.

    Executive Assistant

    3 weeks ago

    SGA Inc. San Francisco, United States

    Software Guidance & Assistance, Inc., (SGA), is searching for an Executive Assistant for a Contract assignment with one of our premier Healthcare clients in San Francisco, CA. . · Responsibilities : The Executive Assistant will serve as the primary point of contact and ...

  • Midi Health

    Executive Assistant

    3 weeks ago

    Midi Health San Francisco, United States

    Midi is on a mission to bring compassionate, high-quality medical care to women 40+. We center the healthcare needs and experiences of women in this unique life stage, because we're founded by women who are living it, too. · Who we are: · Midi Health is the only comprehensive vir ...

  • Third Rock Ventures

    Executive Assistant

    3 weeks ago

    Third Rock Ventures San Francisco, United States

    The Executive Assistant performs various complex and confidential administrative related functions in support of corporate level personnel/functions as assigned. Serves as primary point of operational and administrative support for the Executive Leadership Team member of the desi ...

  • Legalist

    Executive Assistant

    2 days ago

    Legalist San Francisco, United States

    Intro description: · Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team. · We're lookin ...

  • Stellar Lumens

    Executive Assistant

    3 weeks ago

    Stellar Lumens San Francisco, United States

    Provide day to day strategic, complex, and detailed administrative support to our CEO, whose busy schedule not only includes her responsibilities at the organization but also as an active member of several outside boards Be a trusted partner to the C Executive Assistant, Executiv ...

  • BSF

    Executive Assistant

    3 weeks ago

    BSF San Francisco, United States

    POSITION OVERVIEW: · Are you looking for a growth opportunity supporting executives of a fast-growing, fast-paced, client-oriented boutique bank? Bank of San Francisco is looking for an Executive Assistant to become a critical part of our team. Please contact us today to discuss ...

  • Juniper Square

    Executive Assistant

    3 weeks ago

    Juniper Square San Francisco, United States

    About Juniper Square · Our mission is to unlock the full potential of private markets. Privately owned assets like commercial real estate, private equity, and venture capital make up half of our financial ecosystem yet remain inaccessible to most people. We are digitizing these m ...