Executive Assistant - San Francisco, United States - SGA Inc.

SGA Inc. San Francisco, United States

4 weeks ago

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Description

Software Guidance & Assistance, Inc., (SGA), is searching for an Executive Assistant for a Contract assignment with one of our premier Healthcare clients in San Francisco, CA. .

Responsibilities :

The Executive Assistant will serve as the primary point of contact and gatekeeper for the Chairman's Office.
The EA must be able to triage and prioritize in a fast-paced environment, work independently with minimal supervision, and remain current in many technological applications (including Zoom, Outlook, Slack, Google Applications, OneNote, and more).
The EA will manage multiple complex projects while also prioritizing and coordinating complex communications on behalf of the Chairman.
The EA performs and/or oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
S/he handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance, across both the university and health system.
The position requires a well-organized, proactive, resourceful, approachable, flexible, efficient individual who enjoys supporting a large and diverse department.
Crucial to this role is the ability to take minutes during meetings and interact with a wide range of audiences with diplomacy, confidentiality, and professionalism.
Expert written and verbal communications skills, strong decision-making ability, experienced and nuanced understanding of university guidelines and processes, attention to detail, and responsiveness with high productivity are also essential attributes.
Details of the position include managing the Chairman's complex and busy calendar and travel schedule across many time zones; exercising independent judgment and critical thinking in managing multiple assignments on tight deadlines; framing, analyzing, and solving problems; drafting, editing, and monitoring correspondence; drafting meeting agendas, materials, and presentations; and other duties as assigned by the Chairman and the Director of Finance and Administration.

Required Skills:

BA/BS degree with a major in a related field and 5-7 years of experience in administrative/executive assistant experience or administrative analysis or operations research; in a university and research environment; or an equivalent combination of education and experience in complex, dynamic environment
Strong Calendaring for 2+ executives, Strong Travel scheduling, Strong project management.
Previous experience supporting multiple executives.
Excellent experience in arranging small to large events.
Excellent communication skills and organization.
Excellent writing skills.

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.

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