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    Administrative Coordinator - Bethesda, United States - Ultimate Staffing

    Ultimate Staffing
    Ultimate Staffing Bethesda, United States

    2 weeks ago

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    Description

    Are you detail-oriented, organized, and ready to support a dynamic team in a reputable law firm? We are seeking a dedicated Administrative Coordinator to join a leading law firm serving clients in Maryland, Virginia, and DC. This opportunity offers a collaborative and supportive work environment where your skills will be valued, and your contributions recognized.

    Job Type: Direct Hire

    Location: Fully on site in Bethesda, MD

    Compensation: $50K-$60K salary range based upon experience

    Benefits: Comprehensive package (details below)

    Job Responsibilities:

    • Provide administrative support to attorneys and legal staff, including managing calendars, scheduling meetings, and arranging travel.
    • Assist with document preparation, proofreading, and editing legal correspondence, briefs, and other materials.
    • Set up client files in our case management software, ensuring accuracy and completeness of information.
    • Assist with marketing responsibilities, including interacting with outside marketing vendors and supporting marketing initiatives as needed.
    • Assist bookkeeper with billing and collections, including generating invoices, tracking payments, and following up on outstanding balances.
    • Maintain electronic and physical filing systems, ensuring accuracy and confidentiality of documents.
    • Answer and direct incoming calls, greet clients and visitors, and manage incoming and outgoing mail.
    • Provide backup support to Receptionist by providing coverage at the front desk as needed.
    • Perform general office tasks such as ordering supplies, coordinating office events, and maintaining office equipment.

    Key Qualifications:

    • High school diploma or equivalent; associate or bachelor's degree preferred.
    • Previous administrative experience in a professional environment.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with legal software (e.g., document management systems) is a plus.
    • Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
    • Excellent communication and interpersonal skills, with a professional demeanor and the ability to interact with clients and colleagues at all levels.

    Additional Benefits:

    • Competitive salary commensurate with experience.
    • Comprehensive benefits package including health, dental, and vision insurance.
    • Retirement savings plan with employer match.
    • Paid time off and holidays.
    • Professional development and training opportunities.
    • Supportive and collaborative work environment.

    All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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