Administrative Assistant - Mishawaka, United States - Bethel University

Bethel University Mishawaka, United States

2 weeks ago

Description

Job Description

Administrative Assistant to the Dean of the School of Nursing

Description: The Administrative Assistant to the Dean of the School of Nursing is responsible to work under the direction of the Dean of Nursing (DON), Coordinator of BSN-C and Graduate Nursing Programs (CBM), Coordinator of Pre-Licensure Nursing Programs on Bethel campus (CPNP), and the Coordinator of the Bethel Pre-Licensure Nursing Programs at Grace (CGC) and to facilitate the operation of the School of Nursing.

Qualifications: Proficiency in Microsoft Office and office machines with two years of related experience. Must be able to multi-task and have a caring manner.

Appointment: This is a 12-month position.

Performance Standards: It is the duty and responsibility of the Administrative Assistant to the Dean of the School of Nursing to perform, at satisfactory level, the following tasks:

Provide assistance according to priorities outlined by DON for the School of Nursing.
Present a positive image of the School of Nursing and Bethel University by providing support, answering questions and making referrals as necessary.
Prioritize requests from faculty and students to ensure deadlines are met, using creativity and initiative.
Refer inquires to Nursing Recruitment Coordinator or in absence, a nursing administrator.
Complete special assignments needed to facilitate smooth functioning of the school.
Maintain files and records to meet ACEN and State Board of Nursing standards.
Communicate with faculty about their needs and maintain adequate supplies by completing a routine inventory and, after approval by the DON, purchasing needed supplies.
Communicate with and assist faculty in ordering supplies and equipment completing purchase orders (POs) as necessary and adding purchases to inventory records.
Supervise use of all School of Nursing office equipment.
Ensure necessary copying is done to meet School of Nursing needs.
Prepare necessary memos, tests, reports, minutes, letters, syllabi, and other documents necessary for School of Nursing functioning as requested.
Maintain confidentiality of tests, syllabi and other documents.
Maintain a record of faculty schedules and student clinical schedules in order to locate individuals in a timely manner. Ensure faculty have their schedules posted on their office doors.
Maintain budget records for the School of Nursing, preparing purchase order requests as indicated.
Communicate with faculty to ensure laboratory supplies, and other supplies for the School of Nursing are ordered in a timely manner.
Ensure pagers are assigned and maintained in working order.
Ensure audiovisual equipment as well as other pieces of equipment used by the faculty in the School of Nursing are maintained in working order.
Respond to publishing companies to ensure nursing faculty have up-to-date data regarding available text and support faculty books and supplies and maintain a comprehensive summary of textbooks utilized throughout the program.
Coordinate updating the School of Nursing website as needed and requested.
Coordinate scanning of tests and creation of reports using the Scantron and software.
Assist and/or coordinate testing in of students, i.e. TEAS, Re-entry Challenge Exams, NLN, and other tests as directed by the DON/CPNP/CGC.
Coordinate and distribute student classroom and clinical evaluations to faculty.
Coordinate nursing classroom requests and assignments.
Coordinate maintenance requests and follow through to completion.
Schedule vendors/recruiters under the direction of the DON/CGC/CPNP/CBM.
Monitor faculty evaluations, coordinate minutes and file/post in necessary locations.
Receive and return communication for the DON/CGC/CPNP/CBM as needed.
Assist DON with communication.
Maintain current list of clinical agency affiliations and distribute clinical agency agreements for School of Nursing.
Maintain and update annually, or as necessary, all nursing faculty CVs, Boyer summaries, and contact information.
Assist with orientations.
Other various duties as assigned by the DON/CBM/CGC/CPNP.
Print Sigma Theta Tau and scholarship certificates as needed.
Maintain a video inventory of all audio visual materials for SON and order new material as directed by the DON and nursing faculty.
Assist as needed with reports to various accrediting and licensing agencies.
Respond and assist with immediate and student problems and refer to appropriate individuals.
Assist SON Lab Supervisor with ordering lab supplies and nursing kits.
Assist with special events, such as the pinning ceremony and nursing banquet.
Maintain organization and inventory where SON supplies are kept.

Job Posted by ApplicantPro

Administrative Assistant

2 weeks ago

SERVPRO of South Bend, NE/W. St. Joseph County Mishawaka, United States

Drops:AccountDrop is hiring an Administrative Assistant. · **Benefits/Perks** · - Top industry compensation · - Vision and dental insurance · - Paid Holidays · - Paid vacation time · - 401K retirement plan · - Career progression · - Professional development · **Key Responsibiliti ...
Administrative Assistant/accounting Assistant

2 weeks ago

Horner Roofing & Siding, LLC Mishawaka, United States

ABOUT US: · We are a growing family-owned roofing and siding company that services many storm damage clients. Our customers AND our employees are our #1 priority. We value integrity, honesty, hard work, teamwork, personal growth, a great attitude, and a heart towards service. We ...
Administrative Assistant in Education

1 week ago

Bethel University Mishawaka, United States

Administrative Assistant in the Education Department · The School of Education at Bethel University seeks an experienced professional Administrative Assistant to serve as the "Face" of the department and to provide clerical support for the Education Department and the Chair. **Re ...
Administrative Assistant/accounting

2 days ago

Verity Rear Vision Systems Mishawaka, United States

Verity has a well-earned reputation for having the best quality products and the best customer service in their industry. Verity means truth and that is how we do business. We are looking for an individual with strong accounting skills to assist and learn the Operational responsi ...
Administrative Assistant

3 weeks ago

South Bend Medical Foundation South Bend, United States

Position is day shift working Monday - Friday, approximately 40 hours per week. · Under senior leadership, performs a variety of complex, highly responsible, sensitive and confidential office and administrative support functions for the day-to-day operations of SBMF. · - Associat ...
Administrative Assistant

2 weeks ago

Saint Mary's College Notre Dame, United States

**Position Introduction** · Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Saint Mary's College is seeking a dedicated Administrative Assistant to join our team. Located in a vibrant community renowned fo ...
Administrative Assistant

2 weeks ago

Saint Mary's College Notre Dame, United States

**Position Introduction** · Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Saint Mary's College is seeking a dedicated Administrative Assistant to join our team. Located in a vibrant community renowned fo ...
Administrative Assistant

2 days ago

Lake City Bank South Bend, United States

**Salary Range**: Starting at $ pay is reviewed after 90 days) · Are you a detail-oriented individual that enjoys organizing, scheduling and planning? Do you want to work for a company that cares about your future? As a Commercial Administrative Assistant in South Bend, IN you wi ...
Administrative Assistant

1 week ago

Saint Mary's College Notre Dame, United States

**Position Introduction** · Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Saint Mary's College is seeking a dedicated Administrative Assistant to join our team. Located in a vibrant community renowned fo ...
Administrative Assistant

2 days ago

CAVO South Bend, United States

Overview: · CAVO Broadband Communications is currently hiring and Administrative Assistant to join our team to help connect America. As a full service telecommunications company, we specialize in building, maintaining, and managing some of the largest upgrades, rebuilds and new b ...
Administrative Assistant

2 days ago

Oaklawn South Bend, United States

**Administrative Assistant - Float - South Bend** · *** · **Are you looking for a rewarding and supportive work environment with opportunities to grow? Join Oaklawn, where hope and healing begin, in addressing the mental health and substance use needs of our community.** · **Who ...
Administrative Assistant

2 weeks ago

University of Notre Dame Notre Dame, United States

**Administrative Assistant** · **University of Notre Dame** · **Applications will be accepted until 06/03/2024. · The Administrative Assistant plays a key role in the **Department of Applied and Computational Mathematics and Statistics**. This individual serves as the first point ...
Customer Service/administrative Assistant

2 weeks ago

Horner Roofing & Siding, LLC Mishawaka, United States

_**JOB DESCRIPTION**_ · ABOUT US: · We are a growing family-owned roofing and siding company that services many storm damage clients. Our customers AND our employees are our #1 priority. We value integrity, honesty, hard work, teamwork, personal growth, and a heart towards servic ...
Executive Administrative Assistant

1 week ago

STEEL WAREHOUSE CO LLC South Bend, United States

: · The **Executive Administrative Assistant** is responsible for providing support to the BM and the Chief Commercial Officer including, but not limited to, gathering data and compiling various reports for management; conducting projects and assignments; and issuing all types of ...
Receptionist-administrative Assistant

4 days ago

Tri-Pac Inc South Bend, United States

**Receptionist-Administrative Assistant** · The Receptionist/Administrative Assistant is the face of Tri-Pac when customers, vendors, new hires, and guest enter the building. This person must be personable, friendly, and welcoming to all who enter our doors. This individual recei ...
Administrative Assistant, Global Education

2 weeks ago

Saint Mary's College Notre Dame, United States

**Position Introduction** · Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Saint Mary's College is seeking a dedicated Administrative Assistant to join our team. Located in a vibrant community renowned fo ...
Administrative Assistant

2 weeks ago

The City of Elkhart Elkhart, United States

**CITY OF ELKHART - JOB DESCRIPTION** · **DEPARTMENT** · - Police · **POSITION** · - Administrative Assistant · **DIVISION** · - Administration · **STATUS** · - Full-time · **CATEGORY** · - Salaried, Appointed · **FLSA** · - Exempt · **REPORTS TO** · - Chief of Police · **DATE** ...
Administrative Assistant

2 weeks ago

PrideStaff Bend, United States Temporary to Hire

Bend, OR · Administrative Assistant · PrideStaff, a staffing firm specialized in recruiting for Central Oregon businesses is actively seeking an Administrative Assistant for a local company in the Bend area. The ideal Administrative Assistant will be detail-oriented and organized ...
Administrative Assistant

1 week ago

Abtrex Industries, Inc South Bend, United States

Would you like to: · Do what you love? · Work with the right people? · Make your mark? · Get paid appropriately? · Have time for life? · At Abtrex Industries, we all work together doing exactly that and we would love for you to join our company. · Since 1969, we have united the r ...
Administrative Assistant

2 weeks ago

Benchmark Human Services South Bend, United States Part time

*Company:* Benchmark Human Services · *Location:* South Bend, IN · *Category:* Administration · *Wage:* $15.00 · *Sign-On Bonus:* n/a · *Description:* · Benchmark is a national leader in providing programs to individuals with disabilities and behavior health needs. Our South Bend ...