Administrative Assistant - Notre Dame, United States - University of Notre Dame

University of Notre Dame
University of Notre Dame
Verified Company
Notre Dame, United States

1 month ago

Mark Lane

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Mark Lane

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Description

Administrative Assistant

University of Notre Dame
**Applications will be accepted until 06/03/2024.
The Administrative Assistant plays a key role in the
Department of Applied and Computational Mathematics and Statistics. This individual serves as the first point of contact for those visiting the department.

Reporting to the Department Administrator, the Administrative Assistant's top priorities will be to:


  • Coordinate colloquia, seminars, and lectureseries for the department
  • Provide administrative support to the Director of Undergraduate Studies (DUS)
  • Monitor and assist with registration, including processing eForms, scheduling advising meetings, helping to resolve courserelated issues, administering crosslistings, and assisting with room and schedule changes
  • Assist with the coordination of various events for undergraduates, including the graduation ceremony and reception, and undergraduaterelated talks
  • Collect syllabi and course descriptions from instructors
  • Assist faculty with exam printing, exam retention, scheduling rooms for exam grading, scheduling makeup exams, and related tasks
  • Work with faculty coordinator on summer research program
  • Verify graduation list of ACMS majors, ACMS honors, and concentration
  • Manage and maintain departmental room reservations, supply inventory, office equipment, and bulletin boards
  • Collaborate with the other department staff as a team to support the overall needs of the department
  • Other duties as assigned

Minimum Qualifications:


Education and Experience:


  • High school diploma or GED (or equivalent)
years of administrative experience


Skills:


  • Excellent organizational and communication skills
  • Ability to respond to multiple tasks and questions with frequent interruptions
  • Must be selfmotivated, take initiative, be able to prioritize tasks, and learn quickly
  • Must be able to maintain the confidentiality of student files and departmental issues
  • Excellent interpersonal abilities

Preferred Qualifications:


ABOUT NOTRE DAME:

The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" we are proud of it


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