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    administrative assistant - San Diego, United States - Capricor Inc

    Capricor Inc
    Capricor Inc San Diego, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Position: Administrative Assistant

    Capricor is seeking a highly organized, detail oriented, and hardworking individual to join our San Diego team as a full-time Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support to multiple team members and departments in a fast-paced environment.

    Responsibilities:

    • Manages all administrative and office duties/activities including but not limited to:
      • Greeting guests and managing incoming and outgoing calls
      • Monitoring and managing office budget
      • Coordinating and routing mail and deliveries
      • Ability to lift up to 20 lbs
      • Managing and ordering office supplies
      • Keeping shared/common office spaces organized (i.e. kitchen, conference rooms, etc.)
    • Manages and coordinates scheduling of appointments for executives
    • Coordinates travel plans and submits expense reports when needed for executives
    • Manages and coordinates logistics for on/off-site meetings, events and conferences
    • Compiles and distributes information to appropriate parties as needed
    • Compiles, collates, assembles meeting/presentation materials
    • Produces professional quality reports, letters, presentations, and other documents
    • Assist in event planning as needed
    • Performs other duties as assigned

    Requirements:

    • BA/BS degree preferred
    • 2+ years of administrative experience
    • Thorough understanding of office management procedures
    • Highly skilled and proficient with all MS Office 365 programs, including Outlook, Word, Excel, Teams and PowerPoint, as well as Zoom video conferencing technology
    • Excellent communication, interpersonal and organizational skills required
    • Strong problem-solving abilities
    • Ability to multitask, manage priorities, and ensure timely execution of deliverables
    • Ability to handle sensitive company information in a confidential and professional manner
    • Ability to work well in a dynamic, results oriented and cross-functional team environment
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