- Be the main point of contact for high-level executive
- Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive
- Support an executive with meeting preparation and take minutes
- Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies
- Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
- Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
- Maintain personal calendar and work with the Firm's legal assistant to ensure Owner's personal calendar and work calendar mesh/do not conflict
- Schedule Owner's business and personal travel
- Screening incoming information from messages, phone calls, emails, voicemails, and memos, then compile information and report to Partner
- Be the main point of contact for the Partner and daily needs
- Support Partner with meeting preparation and take minutes
- Pull data and reports and provide for Partner review
- Expense management
- Ordering/delivering supplies for the office
- Pick up food/snacks/beverages/goodies for the office
- Manage firm systems for sending out direct mail like birthday cards, holiday cards, client satisfaction surveys, monthly newsletters, thank you cards, etc.
- Call organizations to schedule speaking engagements for rainmakers
- Serving as "back of the room "support at speaking engagements for rainmakers
- Call potential new referral sources to schedule marketing call meetings for rainmakers
- Call existing referral sources to schedule lunches, dinners, etc. with them and rainmakers
- Assist with operating the marketing system
- Once the client file is closed, operate the post-case follow-up systems to nurture past client relationships causing more new referrals and new matters from the client base
- Coordinate live events/seminars/open houses/client referral source appreciation receptions
- Coordinate with copywriters on monthly mailed and/or digital newsletters
- Attend local networking events to identify potential referral sources
- Maintain inventory of marketing materials
- Research articles and/or books to be sent to referral sources
- Manage schedule, pay, and oversee the work of services/vendors, as needed.
- Running errands (pick-ups, drop-offs)
- Sort, scan, and get rid of mail
- Handle all Post office, mailing
- Pet management
- High school diploma or G.E.D. required
- Comfortable meeting deadlines and handling confidential information
- 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
- Experience using Microsoft Office
- Strong organizational skills, communication skills, time management skills, and interpersonal skills
- Accustomed to working on strict deadlines and handling confidential information
- Strong phone skills are required
- Valid driver's license with clean driving record and vehicle available at all times
- Strong sense of responsibility and ability to complete tasks with minimal supervision
- Some travel may be required
-
Bilingual Personal Assistant
6 days ago
Salt N Sunshine Boca Raton, United StatesJob Description · Job Description Responsibilities: · Managing financial records and handling monetary transactions with accuracy. · - Providing administrative support including calendar management, scheduling, and efficient communication handling. · - Translating documents and f ...
-
Personal Stylist Selling Assistant
6 days ago
Neiman Marcus Boca Raton, United StatesAs a Personal Stylist. Assistant, you will assist your stylist with client communication, outfit recommendations, and operational support during the selling process. As an enthusiastic team player, with a demonstrated commitment to customer service e Selling, Stylist, Assistant, ...
-
Pitcoff Law Group Boca Raton, United States**Job Title:** Executive Assistant (Temp-to-Perm Hybrid) · **Location:** Boca Raton/Delray Beach/Southern FL (Primarily Virtual) · **Hours:** Flexible hours per week - possibly more over time) · **Pay:** $18-$28 per hour, based on experience · **About Us:** · Join our dynamic leg ...
-
Personal Services Assistant
3 days ago
Lifespace Communities Delray Beach, United StatesCommunity: · Harbours Edge Address: · 401 E Linton Blvd Delray Beach, Florida 33483 Pay Range · $15. 00-$ HourlyLive your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences. · At Lifespace, team members are at the center of deliver ...
-
Personal Services Assistant
3 days ago
Lifespace Communities Delray Beach, United StatesJob Description · Community: · Abbey Delray Address: · 2000 Lowson Blvd Delray Beach, Florida 33445 Pay Range · $15. 00-$ HourlyLive your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences. · At Lifespace, team members are at the c ...
-
Personal Services Assistant
1 week ago
Lifespace Communities Delray Beach, United StatesJob Description · Community: · Harbours Edge Address: · 401 E Linton Blvd Delray Beach, Florida 33483 Pay Range · $15. 00-$ HourlyLive your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences. · At Lifespace, team members are at the ...
-
Litigation Paralegal
2 days ago
The Russo Firm Boca Raton, United StatesState Wide - Boca Raton based law firm hiring Personal Injury Litigation Paralegal in Broward and Palm Beach County. **2 years+** **Litigation Experience.** · Being able to easily communicate with your team and opposing counsel. Not afraid of picking up the phone and call the Jud ...
-
Customer Service Representative
1 week ago
Twister Gymnastics/American Twisters Boca Raton, United StatesTwister Gymnastics has two locations in sunny South Florida, American Twisters in Coconut Creek and Twister Gymnastics in Boca Raton. · Do you have a friendly, outgoing personality? Do you enjoy solving problems and delivering solutions? Are you committed to providing the best po ...
-
Cloister Bell Staff
2 days ago
The Boca Raton Boca Raton, United States**Summary** · The Door Person is responsible for achieving guest satisfaction by creating a delightful arrival and departure experience, which includes checking in and out, escorting guests to their destination, handling, delivering and storing of guests' luggage, communication o ...
-
Shipping and Receiving Manager
4 days ago
Boca Raton Bridal & Consultants Boca Raton, United StatesWe are looking for an outgoing individual with a dynamic personality and a strong background in telecommunication. Experience with Word/Excel is required. He/She must have the ability to work well with the public while maintaining a high level of professionalism and backroom orga ...
-
Coordinator of Administrative Services and
1 week ago
Florida Atlantic University Boca Raton, United StatesFor more information on everything FAU has to offer, please visit · Position Summary: · Florida Atlantic University is seeking a Coordinator of Administrative Services and Assistant to the Dean - Boca Raton, FL. · This position reports to the College Dean and is responsible for d ...
-
Medical Assistant
1 week ago
South Florida Wellness Group Boca Raton, United StatesGameDay was created for one simple reason: To give men a world-class experience while overcoming low testosterone so they can reclaim their life. Set in a man-cave environment - plush with flat screen TV's, comfortable chairs, hardwood floors, and sports memorabilia - GameDay is ...
-
Lead Concierge
4 days ago
Sunscape Boca Raton Boca Raton, United States**Responsibilities**: · The Lead Concierge supports the Business Office Manager and serves as an ambassador for the Community. He/she executes receptionist and other responsibilities as defined in this job description to assist in the administration of the Community. · - Provides ...
-
Scheduling Coordinator
4 days ago
Homewatch CareGivers Boca Raton, United StatesAbout Us: · **REQUIREMENTS**: · - Experience with Home Health (VA & Medicare) scheduling and patient coordinating. · - Effectively coordinate caregivers with clients, matching personalities and skill sets ensuring the best possible fit. · - Assist in recruiting and onboard caregi ...
-
Bakery Associate
1 week ago
Bake & Baked Inc Boca Raton, United StatesBakery Assistant · **Duties**: · - Assist with food preparation and baking tasks in the bakery · - Handle and store ingredients properly · - Follow recipes and instructions accurately · - Maintain cleanliness and organization in the kitchen area · - Assist with inventory manageme ...
-
Caregiver
1 week ago
Senior Helpers - Boca Raton, FL Boca Raton, United States**Feel appreciated for what you do. Experience a unique rewarding career. Take pride in your work. Make a difference in our seniors' lives.** · We are looking to grow our team of caregivers—we're seeking a dedicated caregiver who wants to join a team who shares the same goal of s ...
-
Human Resource Coordinator
1 week ago
Cosmetic Solutions Boca Raton, United States**Who we are**: · Cosmetic Solutions is a leader in the development and manufacturing of scientifically proven, innovative personal care products. With a focus on, face, body, hair, OTC, and professional use formulations, we create some of the most cost effective, high quality an ...
-
Adminstrative Assistant
1 week ago
South Florida Wellness Group Boca Raton, United StatesOverview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring efficient administrative processes. This is a great opportunity ...
-
Food Prep
4 days ago
Fresh Creations Boca Raton, United States**About us** · We are professional and agile. · Our work environment includes: · - Modern office setting · - Food provided · Food Preparation Worker · **Duties**: · - Assist in the preparation and assembly of food items for catering events · - Follow recipes and portion control g ...
-
Sales Coordinator
1 week ago
Renaissance Boca Raton Boca Raton, United States**Job Overview** · As a Sales Coordinator, you will be responsible for supporting the hotel's sales and marketing efforts by assisting the sales team in various administrative and operational tasks. Your role will involve coordinating sales activities, managing client communicati ...
Executive Personal Assistant - Boca Raton, United States - Robinson and Casey, PLLC
Description
Job Description
Job DescriptionWe need you to be the best at communication, attention to detail, organizational skills, prioritization, understanding of marketing, advertising, networking, multi-tasking, work successfully in a fast-paced work environment, and meet deadlines with no drama
We need the Executive Personal Assistant to play a key role in our growing team.
You'll be responsible for assisting one of our Partners with administrative duties such as overseeing itineraries, answering phone calls, handling firm communications, managing our office filing system, organizing the partner's calendar, and running errands as necessary. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you
If you're not already imagining yourself loving this job, then stop reading now. We don't want anyone who's not going to love working here and might even crawl over broken glass for the chance to work with us. But if you feel something that inspires, excites, or intrigues you about this posting, keep reading.
Compensation:$60,000 - $70,000
Responsibilities:Schedules & Arrangements
Office Assistance
Marketing Assistance
Household Management
Random personal and professional things that come up
Qualifications:We are a fast-growing, busy law firm that helps people across the state of Florida get access to recovery for their loved ones, whether that be for addiction or mental health, even when they feel like it is out of reach. More specifically, we help people when they are going through the most challenging crisis of their lives, a loved one's suffering from a chronic disease.