Executive & Personal Assistant to Owner and Family/House Assistant - Boca Raton, United States - Pitcoff Law Group
Description
**Job Title:** Executive Assistant (Temp-to-Perm Hybrid)
**Location:** Boca Raton/Delray Beach/Southern FL (Primarily Virtual)
**Hours:** Flexible hours per week - possibly more over time)
**Pay:** $18-$28 per hour, based on experience
**About Us:**
Join our dynamic legal firm as an Executive Assistant to the Firm's Owner. We specialize in business litigation and corporate transactional work, providing cutting-edge legal solutions to our clients. This is an exciting opportunity to immerse yourself in the legal field, collaborate with attorneys, and gain valuable insights into the business litigation practice.
**Role Overview:**
Are you a tech-savvy go-getter with an upbeat attitude and a passion for excellence? We're seeking a temp-to-perm Executive Assistant who thrives in a virtual environment. This role offers flexibility, predominantly remote work, and the chance to work closely with the Owner. For someone who enjoys using technology to streamline tasks and seeks exposure to the legal world, this position is perfect.
**Compensation:**
Our competitive pay range for this role is $18-$25 per hour. The position would be temp-to-perm, up to 5 or even 6-7 hours per day depending on work-flow.
**Responsibilities:**
As our Tech-Savvy Executive Assistant, you'll play a vital role in our firm's operations, managing a variety of tasks that are typical in a corporate setting:
Efficiently handle incoming calls for the Owner, manage voicemails, and relay messages.
Proactively manage the Owner's calendar, appointments, and emails, using technology to streamline the process
Relay messages and faxes to the appropriate team members, fostering seamless communication.
Schedule and confirm meetings, ensuring the Owner's calendar runs smoothly.
Review incoming mail, occasionally visiting Fed-Ex for essential tasks.
Take detailed meeting notes and help track projects and tasks.
Manage mailings, including shipping items and organizing mail-related responsibilities.
Assist with check deposits as needed, maintaining financial efficiency.
Scan, upload, and maintain virtual document filing systems, harnessing technology to stay organized.
Reserve meeting spaces and prepare for onsite meetings for our legal staff or client meetings.
Seamlessly manage travel plans and booking arrangements when required.
Prepare reports, spreadsheets and gather data for Owner's review.
Embrace other duties as assigned, contributing to our office's efficient operation.
**Qualifications/Requirements:**
High school diploma or equivalent; a related degree is a plus, and a paralegal certificate is even better.
Proven experience in an administrative or Executive Assistant role, with a preference for experience in a legal setting.
Strong organizational and time management skills, with a knack for utilizing technology to enhance productivity.
Exceptional verbal and written communication skills for effective digital correspondence.
Proficiency in office software, particularly Microsoft Office, and an openness to learning legal case management software.
Reliability, punctuality, and the ability to maintain composure under pressure.
Strong teamwork, sound judgment, and discretion in handling confidential matters. Must be able to m
**Join Our Exciting Team:**
This is your chance to be part of our professional legal setting within a vibrant law firm. If you're tech-savvy and driven, you'll thrive in this role. Enjoy a flexible work environment within a predominantly virtual setting, competitive compensation, and the opportunity to support a dynamic legal team in the thrilling world of business litigation.