Jobs
>
Executive Assistant
>
Tampa

    Executive Assistant - Tampa, United States - teamworkonline

    teamworkonline
    teamworkonline Tampa, United States

    1 week ago

    Teamworkonline background
    Description

    Job Summary:

    The Executive Assistant will provide administrative support for the Chief Commercial Officer and Chief Venue Officer. This position will be responsible for all duties related to daily office administration, meeting scheduling and planning, travel coordination, and correspondence. The Executive Assistant must have the ability to effectively build relationships and work professionally with all levels of the Organization.

    Essential Duties & Responsibilities:


    • Maintain Executive office of the CCO and CVO in an organized and efficient manner, including:
    o Calendars
    o Scheduling meetings
    o Operating telephones
    o Distributing all incoming and arrange all outgoing mail
    o Updating/maintaining contact lists
    o Maintaining necessary filing systems to ensure a productive work environment
    o Reviewing, filtering, and responding to e-mails
    o Managing ticket requests
    o Performing inventory and ordering office supplies
    o Preparing and responding to correspondence

    • Track, monitor and prioritize all communication on a daily basis and provide follow-up and reminders
    o Assist with communication to internal personnel
    o Assist with communication to external contacts, including NHL Offices, vendors, civic and community leaders, corporate partners, etc.
    o Maintain professional level of communication with staff throughout organization, while exercising discretion with confidential information

    • Coordinate travel arrangements for the CCO and CVO including flight, car service, hotel and restaurant reservations

    • Prepare, compile and distribute presentations, information and materials for meetings

    • Assist in event planning and special projects as requested

    • Coordinate arrangements for VIP guests, including gifts, catering, tickets, parking and dinner reservations for Lightning games and concerts/events

    • Research and gather information (Internet and other resources) as requested

    • Prepare monthly expense reports and reconcile monthly credit card statements

    • Review and prepare check requests for monthly invoices, as necessary

    • Assist other Executives as needed

    • Perform other duties as assigned

    Qualifications:


    • 5+ years of experience as an Executive Assistant inclusive of supporting a C-level executives

    • Ability to interact professionally and confidentially with all levels of ownership/family, management and staff; gracious and diplomatic

    • Advanced knowledge of Microsoft Office, Outlook, Excel, Word, PowerPoint, and other related computer skills required

    • Ability to meet deadlines; poised and work well under pressure

    • Strong organizational skills, time management skills and attention to detail

    • Strong verbal and written communication skills

    • Ability to prepare reports and presentations individually and as part of a team

    • Proactive; anticipates requests and needs; prepares alternatives and backup plans

    • Ability to work independently without supervision, be self-directed and demonstrate initiative

    • Ability to prioritize and manage multiple tasks/projects and support multiple high-level executives

    • Effective problem-solver; must approach challenges with uncompromising professionalism to overcome obstacles and achieve results

    • Strong teamwork and team synergy skills; ability to build relationships with others

    • Good judgment and decision-making skills

    • Available and willing to work extended hours, including evenings and weekends

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

  • Amalie Arena

    Executive Assistant

    6 days ago

    Amalie Arena Tampa, United States

    **Job Summary**: · The Executive Assistant will provide administrative support for the Chief Commercial Officer and Chief Venue Officer. This position will be responsible for all duties related to daily office administration, meeting scheduling and planning, travel coordination, ...

  • Temp Experts

    Executive Assistant

    1 week ago

    Temp Experts Tampa, United States

    **Executive Assistant** · **Tampa, FL** · TempExperts is seeking an** Executive Assistant** in **Tampa, FL** for a government company. · Responsibilities include but are not limited to: · - Taking board meeting minutes. · - Budget presentations. · - Utilizing Excel for reports, t ...

  • CARR Talent Acquisition

    Executive Assistant

    5 hours ago

    CARR Talent Acquisition Tampa, United States

    ABOUT US · We're not just in the business of oil and gas - we're in the business of unlocking potential and forging new horizons. Based in sunny Florida, we're pioneers in the industry, offering a unique approach to purchasing wells and leases nationwide. From small-scale investm ...

  • Evexias Health Solutions

    Executive Assistant

    1 week ago

    Evexias Health Solutions Tampa, United States

    I am looking for a REMOTE Executive Assistant to begin PART TIME but have interest in becoming FULL TIME within 90 days. I am the Regional Sales Leader for Evexias Health Solutions based in Florida. This is a REMOTE POSITION, not required to live in Florida. · **Role Responsibili ...

  • HireUp Talent

    Executive/personal Assistant

    1 week ago

    HireUp Talent Tampa, United States

    HireUp Talent is partnering with our client in the downtown Tampa area for an Executive/Personal Assistant position. This is an onsite/full-time position working Monday-Friday in a Downtown Tampa office (company paid garage parking is included). Some remote work may be allowed af ...

  • TINA Stephens

    Executive Administrative Assistant

    1 week ago

    TINA Stephens Tampa, United States

    Job Overview: · **Responsibilities**: · - Maintain Buying Spreadsheets · - Maintain Organizational Spreadsheets · - Communicate with Italian Factories (in English) via WhatsApp · - Place orders at the direction of the Buyer · - Arrange the Shipment of Products From the Factories ...

  • Sciolex Corporation

    HR Generalist/executive Assistant

    1 week ago

    Sciolex Corporation Tampa, United States

    Overview: · What do you get when you bring together a team of bright individuals and place them into an environment where "work" means making a difference in the lives of people across the globe? · You get Sciolex Corporation, a fast-growing defense contractor focused on providin ...

  • Johns Hopkins All Children's Hospital

    Executive Assistant

    1 week ago

    Johns Hopkins All Children's Hospital Saint Petersburg, United States

    **YOU BELONG HERE** · **What Awaits You?** · - Career growth and development · - Employee and Dependent Tuition Assistance · - Diverse and collaborative working environment · - Affordable and comprehensive benefits package · Our competitive Benefit Package is designed to support ...

  • Randstad North America, Inc.

    Executive Assistant

    1 day ago

    Randstad North America, Inc. Tampa, United States

    We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our C-Suite Executives. The ideal candidate will be proactive, detail-oriented, and able to thrive in a fast-paced and demanding environment. This Executive Assistant, Executiv ...

  • Randstad US

    executive assistant

    1 day ago

    Randstad US tampa, United States

    executive assistant. · + tampa , florida · + posted may 7, 2024 · **job details** · summary · + $70,000 - $85,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4529840 · job details · We are seeking a highly ...

  • The Reserves Network, Inc.

    Executive Assistant

    1 week ago

    The Reserves Network, Inc. Tampa, United States

    Play a critical role in assisting the Tampa Bay citizens when you become an Executive Assistant for a leading association in Tampa, FL. As an Executive Assistant, you help the Tampa Bay citizens with the highest level of customer service to the resid Executive Assistant, Executiv ...

  • Randstad North America, Inc.

    Executive Assistant

    1 day ago

    Randstad North America, Inc. Tampa, United States

    Our client is seeking an experienced Executive Assistant to oversee the support of the executive's administrative tasks. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills. As the Executive Assistant, you Executive Assistant, Executive ...

  • Randstad North America, Inc.

    Executive Assistant

    1 week ago

    Randstad North America, Inc. Tampa, United States

    A leading commercial real estate development company is seeking a highly organized and proactive Executive Assistant to join our dynamic team and support our executive leadership in driving the success of our projects. You will be expected to support Executive Assistant, Executiv ...

  • Randstad US

    executive assistant

    1 day ago

    Randstad US tampa, United States

    executive assistant. · + tampa , florida · + posted 10 days ago · **job details** · summary · + $70,000 - $80,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4530930 · job details · A leading commercial rea ...

  • Randstad US

    executive assistant

    1 day ago

    Randstad US tampa, United States

    executive assistant. · + tampa , florida · + posted april 23, 2024 · **job details** · summary · + $65,000 - $75,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4520250 · job details · Our client is seeking ...

  • Randstad US

    executive assistant

    1 week ago

    Randstad US tampa, United States

    executive assistant. · + tampa , florida · + posted 1 day ago · **job details** · summary · + $70,000 - $85,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4529840 · job details · We are seeking a highly sk ...

  • AdventHealth

    Executive Assistant

    1 week ago

    AdventHealth Tampa, United States

    **All the benefits and perks you need for you and your family:** · Paid Days Off from Day One · Student Loan Repayment Program · Career Development · Whole Person Wellbeing Resources · Mental Health Resources and Support · **Our promise to you:** · Joining AdventHealth is about b ...

  • Randstad US

    executive assistant

    1 week ago

    Randstad US tampa, United States

    executive assistant. · + tampa , florida · + posted 2 days ago · **job details** · summary · + $70,000 - $85,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4529840 · job details · We are seeking a highly s ...

  • Randstad US

    executive assistant

    1 week ago

    Randstad US tampa, United States

    executive assistant. · + tampa , florida · + posted today · **job details** · summary · + $70,000 - $85,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4529840 · job details · We are seeking a highly skille ...

  • Randstad US

    executive assistant

    1 week ago

    Randstad US tampa, United States

    executive assistant. · + tampa , florida · + posted 1 day ago · **job details** · summary · + $70,000 - $80,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4530930 · job details · A leading commercial real ...