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    Administrative Assistant/Receptionist Role - San Antonio, United States - VIP Tech

    VIP Tech
    VIP Tech San Antonio, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    Job Summary

    We are looking for talent with a 3 years experience in to join our team You will be working in a professional front office environment. This role will be supporting a local company who provides services for federal government agencies. If you are detailed oriented, process-driven and enjoy customer service, this role if for you Role will answering the phones, administrative duties, keep inventory, and order office supplies.

    Job Responsibilities

    • Accuracy in handling appointments, messages, answering incoming calls from vendors.
    • Handle administrative tasks for program management team.
    • Handle the customer service needs of internal business partners
    • Ability to match, batch and code invoices, resolve A/P issues and review/approve expense reports.
    • Maintain proper storage of invoices, and other documents by organizing, logging, scanning, and filing them.
    • Maintain a full understanding of the Company's retention agreements, processes, and procedures.
    • Execute daily processes and controls accurately and in a timely manner, ensuring compliance with company policies.
    • Perform accounts payable functions such as invoicing, status of accounts, expense reports.
    • Enter credit card charges into accounting system, complete credit card reconciliations that support employee expense reports.
    • Set up new vendors and enter accounting system.
    • Assist internal and external customers with vendor and travel expense reports.
    • Assist in the preparation of time and materials billings.
    • Update, maintain, electronic accounting records.
    • Assist Program Managers with project summary cost reports, project spend/execution of funds and cost reallocations.

    Qualifications:

    • 3+ years of experience in customer service and or/administrative assistant/receptionist role
    • High School Diploma or GED required.
    • Proficient in Microsoft Excel and Outlook.
    • Ability to work within spreadsheets and databases.
    • Customer service oriented, ability to multi-task, detail oriented, ability to deal with frequent interruptions and changing priorities.
    • Strong communication, customer service and interpersonal skills, both technical and financial backgrounds.
    • Code accounts payable invoices with appropriate general ledger codes.

    Preferred Qualifications

    • Willingness to learn and adapt to changing needs
    • Familiar with Joint Travel Regulations
    • Accounts Payable (AP) experience desired
    • Experience with CostPoint software desired
    Company DescriptionVIP Staffing is a regional staffing company specializing in filling temporary, temp-to-hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industry

    Company Description

    VIP Staffing is a regional staffing company specializing in filling temporary, temp-to-hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industry
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