Executive Assistant - Hollywood, United States - Social Mobile

Social Mobile Hollywood, United States

1 week ago

Description

We're Social Mobile, one of the fastest growing technology companies in Florida. As a mobility solutions provider, we offer services critical to organizations that are looking to bring to market innovative mobile products. In layman's terms, you ask? Well, we design, engineer, and manufacture unique mobile solutions that enable some of the most interesting companies in the world (some of which you likely use regularly) to bring smart solutions to market quickly and efficiently, and then we deploy and support these large-scale fleets of devices to make our client's business operations even easier.

Our clients come from diverse industries, many of which form the cornerstones of our modern society, including healthcare, retail, defense and food delivery. So, in a sense, working at Social Mobile means you'll be helping to enhance and streamline the functioning of our everyday lives.

Still reading? Well, here's what WE'RE looking for. The ideal Social Mobile employee is someone who is accountable, can work independently or as part of a team, and has an interest in propelling innovative technology into the broader ecosystem. We're looking for team members that will speak their mind, accept feedback, and continue to drive our growth.

If you think you fit the bill, and you're curious to hear more, we'd love to see your application

We are looking for a senior-level Executive Assistant in the Hollywood/Miami to be a supportive force for C-level executive's professional and personal functions. The ideal candidate will easily assume the responsibility of supporting the executive in their day-to-day activities, organizing and prioritizing critical issues and information for the executive to facilitate efficient decision making. The candidate should have exceptional verbal and written skills and be able to ensure that the executive's time and agenda is managed efficiently and effectively.

Responsibilities:

Provide high-level administrative support and assistance
Manage all communication related to on site internal and external meetings, conference calls, invitations
Handle confidential information with the highest level of discretion
Manage all professional and personal scheduling, heavy calendar management and coordination
Schedule and attend meetings on behalf the executive, record and distribute meeting minutes, action items, and follow ups
Plan and manage all travel arrangements and accommodations including international and domestic travel, create detailed itineraries
Manage document renewals, keep personal records up to date (LLCs, insurance, houses, cars, etc.)
Maintain files and records as requested (proposals, sales, trip documents - reports/debriefs)
Filter incoming communications calls, emails, and requests, funnel by priority
Prepare conference rooms for meetings with necessary materials including presentations, greet and welcome clients
Maintain and submit executive's expense reports
Employees will be required to adhere to Social Mobile's information security policies and procedures

Qualifications:

5+ years as an Executive Assistant to C-Suite executives
Bachelor's degree or 8+ years of equivalent experience
Exceptional calendar management
Proficient with Microsoft Office Suite, TEAMS
Exceptional verbal and written communication skills
Valid driver's license and reliable transportation
Flexibility and availability for last-minute or emergency needs over weekends/nights
Proven ability to work with and stay in pace with a fast-paced busy executive
Close attention to detail
Ability to multi-task with great follow-up skills
Strong data entry skills
Strong time management skills and an ability to organize and coordinate multiple concurrent projects
Prioritization and reprioritization skills
Experience creating and maintaining budgets and expenses
Ability to meet shifting deadlines

A Plus:

Certified Notary
Experience with MONDAY & KEEPER
Knowledge of MINT or other BUDGETING software
Doesn't take themselves too seriously ;)

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