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Washington, D.C.

    Staff Assistant - Washington, United States - Washington D.C.

    Washington D.C.
    Washington D.C. Washington, United States

    3 weeks ago

    Default job background
    Description
    General Job Information

    Job Summary

    This position is in the Office of the Secretary, Office of Documents and Administrative Issuances (ODAI).

    The mission of the Office of the Secretary is to provide protocol, authentication, and public records management services to the Mayor and the District government agencies.

    The Office of the Secretary manages the District of Columbia's archives, commissions all District of Columbia notaries public, and publishes the District of Columbia Register, as well as the District of Columbia Municipal Regulations.

    The primary mission of the Office of Documents and Administrative Issuances is to provide prompt preparation, editing, printing, and publication of the DC Register and the District of Columbia Municipal Regulations in accordance with the District of Columbia Documents Act of 1978.

    This position functions as a Staff Assistant, responsible for the development, review, and issuance of all legal documents for the District of Columbia government, including the preparation of the DC Register and the District of Columbia Municipal Regulations (DCMR).

    Duties and Responsibilities


    Incumbent receives telephone calls and visitors to ODAI, determines the subject of such calls or visits, promptly and professionally responds to routine inquiries based on knowledge of procedures and programs, and refers more complex or technical inquiries to the appropriate staff member.

    Assist in responding to requests for information concerning publications and office functions.

    Serves as the coordinator for all over-the-counter sales of legal publications, including the DCMR, to the public and to Federal and DC Government agencies.

    Maintains office files and inventory. Establishes, maintains, schedules, and coordinates the pickup and delivery of all ODAI inventory. Serves as coordinator for the messenger activities for ODAI. Assists senior staff with administrative and clerical details. Performs a variety of duplication functions for the office staff. Serves as the office facsimile technician, receiving and transmitting data using the telefacsimile equipment. Assists the Editor in compiling and proofreading the DC Register and ensuring correct citation and format for publication. Incumbent edits documents for grammar, style, and government terminology.

    Qualifications and Education


    Specialized experience is an experience that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled.

    To be creditable, applicants must have at least one (1) year of specialized experience equivalent to the next lower grade level in the normal line of progression.

    Licenses and Certification

    None

    Working Conditions/Environment

    Work is performed in an office setting.

    Other Significant Facts

    Tour of Duty:
    Monday - Friday 8:15 AM - 4:45 PM

    Pay Plan, Series, Grade:

    CS

    Promotion Potential:
    No Known Promotion Potential

    Collective Bargaining Unit:
    This position is not in a collective bargaining unit.

    Position Destination:
    This position has been deemed Security Sensitive under the guidelines of the DC Personnel Manual. Incumbents of this position are subject to enhanced suitability screening pursuant to Chapter 4 of DC personnel regulations.

    Accordingly, incumbents must successfully pass a criminal background and consumer credit check as a condition of employment and will be subject to periodic criminal background checks for the duration of their tenure.


    EEO Statement:
    The District of Columbia Government is an Equal Opportunity Employer.

    All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

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