Jobs
>
Providence

    Business Manager - Providence, United States - Times2 Academy

    Times2 Academy
    Times2 Academy Providence, United States

    1 week ago

    Default job background
    Description

    JOB TITLE:
    Business Manager / HR Director


    FLSA STATUS:
    Full Time, Exempt


    REPORTS TO:
    Executive Director


    SUMMARY:


    This position is responsible for establishing and maintaining financial policies, procedures, controls, and reporting systems, as well as the planning and administering of policies and activities relating to all phases of human resources by performing the following duties personally or through subordinate staff.


    ESSENTIAL DUTIES AND RESPONSIBILITIES:
    Core duties and responsibilities include oversight of the following. Other duties may be assigned.

    Accounts Receivable:
    Maintain the Accounts Receivable ledger and collect all past due balances in a timely manner.


    Balance all cash and checks brought into the Business Office to be sure that they equal the paperwork that accompanied them.

    Ensure all deposits and take to the bank in a timely manner.

    Enter all Cash Receipts into the accounting system.

    Maintain Cash Receipts and Accounts Receivable records in an orderly fashion.


    Accounts Payable:
    Enter Manual Cash Disbursements into the accounting system.

    Support and assist Administrative Assistant with the correct GL coding for all invoices.

    Maintain the Accounts Payable Sub-ledger on a monthly basis to be sure that it is in balance.

    Maintain Accounts Payable and Manual Check records in an orderly fashion.

    Print all checks for biweekly check runs.


    General Ledger:
    Maintain all General Ledger accounting records in an orderly manner both in hard copy and soft copy.

    Add new GL Account numbers to MIP as needed.

    Ensure all Journal Entries are entered on a monthly basis.

    Maintain the Journal Entry Checklist to be sure that all Journal Entries have been entered on a monthly basis

    Maintain Bank Reconciliations on a monthly basis to be sure that they are in balance with the General Ledger.


    Perform all Balance Sheet Account Reconciliations on a monthly basis to be sure that they are in balance and to find any errors.

    Maintain all Reserve Accounts to ensure that all records are being recorded to the proper General Ledger Accounts.

    Complete a variance analysis between actual and budget on a monthly basis.


    Times2 Payroll & Benefits:
    Maintain Payroll Attendance records and record sick, vacation, and personal days.

    Maintain employee records in ADP and make any necessary changes when needed.


    Enter payroll into ADP on a biweekly basis and run various reports to be sure that there are no errors.

    Maintain all personnel files, updating with salary increases, benefit changes, pension plan changes, and W-4 forms when necessary.

    Be sure that new hires receive and fill out all necessary paperwork to be kept on file.

    Enter TIAA-CREF employee and employer contributions biweekly to be sure that payment is made in a timely manner.

    Reconcile Payroll totals in the General Ledger to ADP Reports on a quarterly basis.


    Maintain all payroll and TIAA-CREF spreadsheets and be sure that entries are made to the General Ledger on a biweekly basis.


    Providence School Department:


    Maintain PSD Teacher spreadsheets to be sure that they are up to date regarding teachers, steps, and benefits and be sure that they match PSD records.


    Maintain PSD Substitute spreadsheet and documents to be sure that all substitutes, including regular, in-house and clerks are recorded in the General Ledger in a timely manner.


    Maintain PSD Teacher Support Team spreadsheet and documents to be sure that all records are recorded in the General Ledger in a timely manner.


    Maintain PSD Professional Development spreadsheet and documents to be sure that all records are recorded in the General Ledger in a timely manner.


    Reconcile PSD General Ledger entries to the PSD report on a quarterly basis and perform any adjusting entries as needed.

    Reconcile all PSD Balance Sheet Accounts on a monthly basis to be sure that they are in balance.

    Record payments to PSD and receipts from PSD in a timely matter.

    Maintain Asset Addition spreadsheet on a monthly basis and maintain copies of all additions for the audit. Also be sure that the proper entries are made to the General Ledger.

    Update Disposal spreadsheet with any changes throughout the year and maintain copies for the auditors. Also be sure that the proper entries are made to the General Ledger.

    Maintain Depreciation Schedules for all asset types and be sure that entries are made to the General Ledger.

    Rhode Island Department of Education:
    Maintain General Ledger accounts to be sure that all account numbers fit within the guidelines of UCOA.

    Run the RIDE Utility on a quarterly basis and be sure that the numbers are correct. Then send this file to RIDE by the 25th of the month following the quarter closing date.


    Make all corrections to the General Ledger when RIDE issues their Corrections Report identifying the account numbers that do not follow UCOA rules.


    Grants:
    Maintain all grant files to be sure that we have all the necessary paperwork.

    Enter all Journal Entries to record the grants properly in a timely manner.


    Audit:
    Maintain Audit Book for the Auditor's so that they have the necessary paperwork readily available.

    Work with the Audit Team when they are onsite and get the many information that is needed.

    Work with auditor's after their site visit to answer any questions and get them any information that is needed.


    Enter the Adjusting Entries into the General Ledger and be sure that all reports tie out to the Auditor's final reports.


    Reporting:
    Run monthly Financial Statements including Income Statement, Balance Sheet, Trial Balance, General Ledger Detail, and Variance Report.

    Provide information for both internal and external preparation of Forms including 1099s, 550, 990

    Develop new reports in MIP and Excel as needed.

    Maintain all reports in an orderly manner both in hard copy and soft copy.

    Produce reports on an as needed basis for Yearbook, PTO, and Class Accounts.


    Budgeting:
    Develop and maintain budget spreadsheets as needed.

    Enter budget into MIP and make sure that all monthly activity matches to the correct budget line item.


    Human Resources:
    Analyzes wage, salary reports and data to determine competitive compensation plans.

    Consults legal counsel to ensure that policies comply with federal and state law.

    Develops and maintains a human resources system that meets top management information needs.


    Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.

    Studies legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.

    Represents management in negotiating collective bargaining agreements.

    Writes and delivers presentations to corporate officers or government officials regarding human resource policies and practices.


    SUPERVISORY RESPONSIBILITIES:
    Directly supervises 2 employees in the Finance Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

    Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.


    QUALIFICATIONS:
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    LANGUAGE SKILLS:
    Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

    EDUCATION AND/


    OR EXPERIENCE:
    Minimum 5years related experience with at least 2 in a supervisory capacity.

    Bachelor's Degree in Accounting, Finance, or a related field from an accredited college or university required.

    Master's Degree preferred


    PHYSICAL DEMANDS:


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.

    The employee is occasionally required to sit.


    Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.


    WORK ENVIRONMENT:


    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

    Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.


    External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

    Times2 Academy is an equal opportunity employer.


    Job Type:
    Full-time


    Ability to Relocate:

    Providence, RI 02908:
    Relocate before starting work (Required)


    Work Location:
    In person

    #J-18808-Ljbffr


  • UNFI Providence, United States

    Job Overview: · Responsible for supplier management of select UNFI Brands categories including negotiating best cost, driving efficiencies across the organization, and managing the supplier relationship. Accountable for assortment, new item and maintenance projects within assigne ...


  • Citizens Providence, United States

    **Description** · Leveraging strong interpersonal communication skills, the incumbent will drive consistent business execution in support of our business line strategy and growth model in partnership with other colleagues. The incumbent proactively reviews processes and procedure ...


  • Providence Revolving Fund Providence, United States

    **Background**: Since its inception in 1980 as an independent non-profit corporation, the PRF has been at the forefront of preserving the rich heritage and cultural significance of historic buildings and sites. Our mission transcends the preservation of brick and mortar, touching ...


  • Respiratory and Rehab Ctr Coventry, United States

    Position Highlights · - Lead, guide and direct staff that may include an Assistant Business Office Manager, Bookkeeper, and Receptionists. · - Manage patient/resident trust funds and confidential files in compliance with state and federal regulations. · - Follow Revenue Cycle Man ...


  • SBF Search, LLC Berkley, United States

    The** Business Development Manager** works to develop new and potential accounts to explore the strengths and weaknesses of their current life safety service program and works with a team of operators to develop and implement an effective sales strategy for either a single or a b ...


  • Facilities Resource Group Westwood, United States

    **Mechanical Plumbing Business Development - MICHIGAN, RELOCATION ASSISTANCE ** · ***:Facilities Resource Group ("FRG"), national commercial **tankless water heating **and plumbing solutions provider, seeks a **Business Development Manager **with a **background in mechanical and ...


  • Amphenol Alden Products Brockton, United States

    **Join us to help save lives: consider a career at Amphenol Alden Products** · At Amphenol Alden we play a part in providing excellent care to patients the world over. We know that every device we support provides care to someone's family member and this is a responsibility we ta ...


  • NKSFB Westwood, United States

    NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world's top artists in music, film, and television, as well as athletes, executives, entrepr ...


  • Nixon Peabody Providence, United States

    Business Development Manager (Labor & Employment) · Job ID: 4028 · Position: Manager · Location: Multiple Offices · Practice Area: · Job Function: Staff · Contact: · Job Description: · The Manager, Business Development (Labor & Employment Practice Group) is responsible for develo ...


  • Oracle Providence, United States

    Location field must contain 'city, state' or a zip code to perform a radius search (e.g., · Denver, CO · or · City and state must be separated by a comma followed by a space (e.g., · Houston, TX ) · Oracle · Business Development Manager - Inside Sales · in · Providence , ...


  • Silverstone Technology Cluster Limited Providence, United States

    Originally focussed on ground vehicle design, Randle Engineering now provides cutting edge design & simulation services to a whole variety of sectors, from aerospace, defence and construction through to the robotics and medical sectors too; our rigorous, first principles-based ap ...


  • Northeast Landscaping & Tree Services, Inc. Providence, United States

    Job Description · Job Description Description: · COMMISSION ON SALES BASED ON QUARTERLY AND ANNUAL GOALS · NELTS, Inc is a leading provider in Landscaping, Sweeping, & Snow Removal that is a family owned and operated company based in North Franklin CT. We give our customers th ...


  • NELTS LLC Providence, United States

    COMMISSION ON SALES BASED ON QUARTERLY AND ANNUAL GOALS · NELTS, Inc is a leading provider in Landscaping, Sweeping, & Snow Removal that is a family owned and operated company based in North Franklin CT. We give our customers the best service and use only the highest quality prod ...


  • HireVenture Providence, United States

    Job Description · Job DescriptionPosition: Business Development Manager · Location: Remote · Department: Inside Sales · Compensation: 1099 position with a generous commission, no base pay. · At HireVenture, we are dedicated to revolutionizing talent acquisition and human resource ...


  • CBRE Providence, United States

    Business Operations Manager - Accounting/AP (Remote US) · Job ID · 161191 · Posted · 15-Apr-2024 · Service line · GWS Segment · Role type · Full-time · Areas of Interest · Administrative, Sales Support · Location(s) · Remote - US - Remote - US - United States of Ameri ...


  • Jazz Pharmaceuticals Providence, United States Full time

    Oncology Business Manager , Market Access, · The Oncology Business Manager- is seen as an individual that exhibits leadership and business strategy skills. OBMs are responsible for establishing, building, and managing business relationships within health systems and community onc ...


  • Care New England Providence, United States

    Job Description · Job DescriptionJob Summary: · The Manager of Business Planning evaluates, analyzes and develops recommendations on strategy and business opportunities for Care New England Health System. · The Manager collaborates with Health System leadership to define growth s ...


  • Michael Page Providence, RI, United States

    Join a leading global specialty chemical and equipment company as we search for an Operations Engineering Manager to spearhead our specialty chemical division. This exciting opportunity is based at our Cranston, RI location, offering a pivotal role in shaping our operations and d ...


  • Northeast Landscaping & Tree Services, Inc. Providence, United States

    Job Description · Job DescriptionDescription:COMMISSION ON SALES BASED ON QUARTERLY AND ANNUAL GOALS · NELTS, Inc is a leading provider in Landscaping, Sweeping, & Snow Removal that is a family owned and operated company based in North Franklin CT. We give our customers the best ...


  • HireVenture Providence, United States

    Job Description · Job DescriptionPosition: Business Development Manager · Location: Remote · Department: Inside Sales · Compensation: 1099 position with a generous commission-based compensation with no base pay included. · At HireVenture, we are dedicated to revolutionizing talen ...