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    Accounts Receivable/Purchasing Administrator - Los Angeles, United States - Vomar Products

    Vomar Products
    Vomar Products Los Angeles, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    Major Architectural Sign Manufacturer is looking for a take-charge professional to handle monthly billing, light purchasing, project coordination, and other administrative responsibilities.

    Essential Job Duties:

    1) Work with accounting team to complete construction accounting cycle for each project including special projects

    Generate pre-billing reports and will work closely with Project Managers through the review process to ensure accurate monthly billing

    Prepares construction invoices using AIA documents or customer provided software

    Interaction with general contractors and provides necessary billing documents and resolutions on billing discrepancies

    Work with Project Manager to research disputed account balances and solve problems to achieve satisfactory and timely resolution.

    Create/submit and track customer change orders with information provided by the project managers and project engineers to ensure they are billed

    Coordination with Sales Staff to acquire all necessary project setup documents and to ensure accurate project setup

    Process and apply payments and collections on past due items

    Provide conditional and unconditional notices to general contractors and owners

    Perform day-to-day financial transactions; including verifying, classifying, computing, posting, and recording

    Data entry and process other billings as needed

    Prepare preliminary notices and lien releases

    Investigate and resolve customer inquiries

    Request surety bond and certificate of insurance per project

    Maintain billing inventory activity and change order logs

    Create and update billing binders

    Performs other administrative duties as needed including switchboard duties

    2) Works with Production Manager to complete the purchasing portion:

    Get quotations and perform product research to find the best deal for items and services

    Negotiate pricing and terms of agreement when needed

    Prepare quotation summaries

    Obtain approvals and dispatch them to vendor

    Entering/Receiving purchase orders

    Job Skills and Qualifications

    2+ years of Accounts Receivable experience within the construction industry or similar industry

    Comprehension of construction related contracts, AIA billings, and lien releases

    Excellent written and verbal communication skills

    High level of organization and attention to detail

    Intermediate knowledge of Excel & Word

    Knowledge of surety bonding is a plus

    Knowledge of Textura (construction invoicing and payment) software is a plus

    Must be an analytical thinker and able to work in a team environment

    Ability to multi-task in a fast-pace environment and meet multiple deadlines in a time manner.

    We offer a competitive wage and benefit package including 401K, medical, dental, vision, paid holidays and vacation/sick leave.

    Company DescriptionWe are a California corporation engaged in the manufacture and installation of project level architectural graphic programs and our proprietary product line of signage systems and processes.

    Company Description

    We are a California corporation engaged in the manufacture and installation of project level architectural graphic programs and our proprietary product line of signage systems and processes.
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