Student Office Assistant - St. Paul, United States - University of St Thomas

University of St Thomas St. Paul, United States

2 weeks ago

Full time

Description

OVERVIEW

JOB TITLE: Student Office Assistant

LOCATION: St. Paul Campus

PAY RATE: $16/hr

HOURS: 8 hours/week

JOB SUMMARY:

The Mathematics Department is seeking an energetic and motivated student to assist the office coordinator in daily tasks. The student will assist in all miscellaneous matters within the math department and occasional professor-specific projects.

The Student Office Assistant for the Mathematics Department is responsible for performing administrative duties within the office. We are looking for an individual with excellent communication skills and office professionalism, and the ability to maintain confidentiality while completing duties efficiently and accurately.

ESSENTIAL FUNCTIONS:

Organize and post faculty office hours.
Assist in scheduling requests.
Track department assets.
Gather textbook information and communicate directly with textbook representatives.
Collect and archive syllabi in SharePoint folder.
Create advertisements for events for the Center for Applied Mathematics and Applied Probability and Statistics seminars.
Manage Math/CAM Instagram accounts.
Collect and record answers to standardized tests (CCI's), communicate and store results with course coordinators.
Organize and maintain department copy room (track office supplies, distribute mail, etc.).
Update hallway directories and classroom schedules.
Help with other miscellaneous tasks (i.e. direct visitors around OSS/OWS/SCC or give directions around campus, post signs around the building, decorate the Math office for holidays, help with Pi Day if available, double check documents for Office Coordinator, print/make copies, calculator & ACSC exam study guide checkout, etc.).
Assist the Actuarial Science Director with tasks as requested (i.e. update alumni contact sheet, update major/minor documents, etc.).

The primary responsibility of this position is to provide any support to the office coordinator and be flexible with given duties (no day is the same as the last).

QUALIFICATIONS

Must be able to work up to 8 hours per week between 8 a.m. and 5 p.m., Monday through Friday, during the Fall and Spring semesters. Actual daily work times are very flexible and can change each semester.
Reasonable proficiency with Microsoft Office programs and aptitude for learning new software systems.
Prefer previous experience in an office setting.
Well-organized and have ability to work independently with minimal supervision.
Well-qualified students will be approachable, flexible, and self-directed.
Engage with others in a professional yet personal manner.
Collaborate with the coordinator to problem solve together.
While applicants are not required to major in Mathematics, an active interest in Math/Statistics/ACSC is important to this position. Extra points if the applicant is a MarC tutor or has done CAM research.

ELIGIBILITY

To be eligible for student employment, St. Thomas students must be degree seeking at the undergraduate, graduate and doctoral levels. Students must be actively enrolled at least part-time in courses for credit. For further information on eligibility please see the Student Employee Toolkit on One StThomas.

The University of St. Thomas is an Equal Opportunity Employer, including

disability and protected veteran status.

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