Executive Assistant - Park City, United States - Kelley Clarke, PC

Kelley Clarke, PC Park City, United States

2 days ago

Legal

Description

** This position is in the Park City area which will require in person meetings multiple days per week.

** Must have extensive experience with Apple products and Google Office Suite including calendaring and Docs.

We are: A well-funded and highly experienced FinTech startup composed of Wall Street and Silicon Valley veterans. Utilizing decades of experience from trading floors and global financial markets, to the leading edge of artificial intelligence, we have created a new type of trading platform that opens investment opportunities to all investors, not just accredited.

You are: Indispensable. A cross between Donna Paulsen and Olivia Pope (if you know, you know). You are the reliable and conscientious "right hand" who takes initiative and removes obstacles. From trip planning and execution, to communicating with some of the most recognizable people and institutions in the world, you ensure every little detail is handled flawlessly.

The Job: As an Executive and Personal Assistant, you will be working directly with both the Founder/CEO and other C level executives of the company. From ensuring complicated travel is seamless to preparing detailed briefings for meetings, this fast-paced exciting environment will keep you sharp and focused. Experience working with high profile individuals is a non-negotiable prerequisite. In addition, you will be doing errands in and around the Salt Lake / Park City areas.

Responsibilities

Ownership of: correspondence, calendaring, travel, expense reporting, meeting coordination, prep and follow-up, and document management
Manage complex schedules across multiple time zones with internal teams and external clients
Independent intake and appropriate routing of calls and emails
Responding quickly to inquiries
Process a heavy volume of expense reports, schedule changes, incoming documents, and travel
Coordination between other departments, board members, investors

Required skills and qualifications

TEAM PLAYER
Always thinking two steps ahead of the principals
An expert with international and domestic travel
Desire and capacity to work with high-performing executives with exacting standards
No less than ten (10) years of experience in an administrative capacity with high visibility C level executives
Extremely tech savvy from Google Suite, to any new programs that are sent your way
Ability to operate quickly, accurately, and professionally, with superior attention to detail and consistent follow-through
High degree of independence and initiative
Commitment to providing a high level of customer service to teammates and clients at all times
Ability to work effectively in a high-growth environment with a start-up mentality, including demonstrating flexibility, durability, patience, and superior prioritization and time management skills
Discretion and tact when handling sensitive, confidential, or non-public information
Excellent remote and in-person collaboration, communication and writing skills

Location: Park City Area

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