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Administrative Assistant
2 weeks ago
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Construction Administrative Assistant - Houston, United States - Rytech of Galveston
Description
Job Description
Job DescriptionJob Description
A reliable Estimate Writer and Project Assistant for our Construction Department. We prefer a candidate that has the ability to wear many hats. Position will undertake administrative tasks, ensuring the Project Manager has adequate support to work efficiently. The ideal candidate must be competent in prioritizing and working with little supervision. They must be self-motivated and trustworthy. Ideal candidate will ensure a smooth running of our companys construction department and contribute to sustainable growth.
Key Responsibilities
Point of contact for homeowners, including setting up initial site visit and capturing Matterport 3D photos
Writing construction estimates in Xactimate and CoreLogic Symbility
Act as a key point of contact for project manager and owner on project needs
Assist in contacting insurance and preparing contracts with files
Prepare all subcontractor paperwork (files) & pay applications
Process and submit all invoices
Provide requested documents to clients
Compile and maintain detailed project documentation including material selections, architectural plans, subcontractor bids, reports, change orders, permits, and invoices
Compile project closeout binders
Scanning, filing & archiving electronic documents (document management)
Handle all warranty calls
Keeping managers up to date on task completion
Communicate with external support vendors
Communicate with field superintendents as directed
Knowledge, Skills and Abilities
Proficiency with Xactimate software required; Corelogic/Symbility software a plus
Proficiency in Microsoft Excel, Word and computer file management is required
Prior construction administrative support experience
Attention to detail and ability to multi-task is a must
Ability to complete assigned tasks on time and accurately
Flexibility to take direction from each member of the project management team and balance competing priorities
Job Type:
Full-time
Pay:
$ $17.00 per hour
Flexible work from home options available.