Human Resource Officer - Oregon, United States - Ministry of Health

Ministry of Health Oregon, United States

1 week ago

Description

Human Resource Officer (Staffing) – GMG/AM 4

Published:
October 06, 2023

JOB PURPOSE

Reporting to the Director, Human Resource Management, the incumbent undertakes staffing duties relating to the recruitment, selection, appointment, promotion and other staffing activities within the Ministry of Health & Wellness.

KEY OUTPUTS
Human Resource Policies and Procedures implemented;
Appointment, promotion and assignment of staff conducted;
Recruitment, selection and separation of staff conducted;
Staff Orientation conducted;
Schedules and related submissions to the Human Resource Executive Committee (HREC) and Human Resource Executive (HRC) submitted and presented;
Appointment, promotion, acting letters prepared;
MyHR+ updated with approvals emanating from HREC and HRC meetings
Monthly status reports prepared and submitted.

KEY RESPONSIBILITIES

Management/Administrative Responsibilities:
Participates in the development of the Unit Work Plan and prepares individual work plan;

Provides professional advice on the interpretation of human resource policies, procedures and guidelines for the Ministry to Heads of Divisions/Branches/Unit and general staff.

Checks completed documents to ensure accuracy and compliance with Government of Jamaica Policies and Regulations;
Prepares Monthly Status Reports on activities performed.

Technical /Professional Responsibilities:
Facilitates the development of circulars for the advertisement of posts;
Assists in the conduct of recruitment activities – short-listing, interviews, assessment including assessment centres;
Conducts post-selection activities ensuring that all relevant documents are completed; advise relevant personnel regarding the outcome of selection exercises;
Advises the Accounts Department of the assignment of new employees via a Confidential Advice Form;
Updates and monitors all staffing activities to the MyHR+ platform;
Ensures that the Probationary Reports for staff are completed and submitted to the HREC & HRC for confirmation in posts;
Organizes and conducts preliminary orientation of new employees to ensure awareness of policies, procedures and regulations of the Division and Ministry;
Prepares and submits schedules/profiles to the Director, Human Resource Management for submission to the HREC & HRC; for promotions, acting, appointments, employments, renewal and termination of contracts and other staffing activities;
Ensures that decisions from the committees are communicated to the relevant Divisions/Regions for the necessary action to be taken;
Issue reminders to heads of division with regards to officers/employees who are acting in clear vacancies and request recommendations indicating their suitability for appointment/promotion;
Apprises the Director, Human Resource Management of officers who are acting in clear vacancies, employed in clear vacancies;
Liaises with relevant divisions for the processing of transfers for staff to or from the divisions;
Liaises with the Registry regarding the preparation of personal files for new employees;
Collaborates with the Employee Relations Unit in the investigation of queries and discrepancies relating to disciplinary matters and grievances;

OTHER RESPONSIBILITIES
Performs other related duties that may from time to time be assigned.

PERFORMANCE STANDARDS:
Individual Work Plan prepared in accordance with agreed format and within specified time frame
Policies and Procedures implemented in accordance with established standards;
Appointment, promotion and assignment of staff conducted in keeping with required guidelines;
Recruitment, selection and separation of staff conducted in keeping with required guidelines;
Schedules are prepared and submitted to the HREC/HRC for staffing activities in the established timeframe.
Letters processed promptly and in keeping with the Ministry's standards;
MyHR+ updated accurately and in established format.
Monthly Reports prepared are accurate, comprehensive and produced within specified time frame;

INTERNAL AND EXTERNAL CONTACTS:
i) Internal Contacts
Contact (Title)

Purpose of Communication

Principal Director, Corporate Services

Obtains/gives advice, receive directives, guidance, general information and provide feedback.
Senior Director, Human Resource Management & Development

Obtains/gives advice, receive directives, and guidance, work assignments, provide reports, recommendations, general information and feedback
Director, Human Resource Management

Obtains/gives advice, receive directives, and guidance, work assignments, provide reports, recommendations, general information and feedback
Other members of staff in the Ministry

Discuss issues in relation to relevant activities
Regional Health Authorities

Collaborate, obtain and share information, discuss issues
ii) External Contacts
Contact

Purpose of Communication

Ministry of Finance and the Public Service /SHRMD)
To obtain information, seek guidance, clarification of policy
Office of the Services Commissions

To obtain information, clarification of policy
Accountant General's Department

Payment of gratuity

REQUIRED COMPETENCIES:
Core
Strong presentation, written, oral and communication skills;
Good human relations and interpersonal skills;
Excellent planning and time management skills;
Strong decision-making, critical thinking and problem solving skills;
Excellent leadership, networking and relationship-building skills;
Ability to exercise sound judgement and attention to detail;
Excellent skills in teamwork and cooperation;
Excellent integrity/ethics exercised in the performance of duties.
Technical
Strong knowledge of Government's regulations and procedures;
Strong knowledge of Human Resource Management principles and practices;
Strong knowledge of HR staffing/recruitment policies and procedures
Knowledge of conflict management and negotiating skills;
Knowledge of the Ministry's policies and procedures;
Proficiency in the use of relevant computer software and computer applications.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE
First Degree in Human Resource Management/Public Administration with three (3) years related experience; and
Training in Government of Jamaica Human Resource Management policies and practices;
OR
Associate Degree/Diploma in Human Resource Management with five (5) years related experience; and
Training in Government of Jamaica Human Resource Management policies and practices;
Any other equivalent combination of qualification and experience.

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB
Required to work beyond normal working hours whenever the need arises.

AUTHORITY:
To request confidential employee records.

#J-18808-Ljbffr

Human Resources Officer

1 week ago

Henderson Land Development Oregon, United States

University graduate in Business Administration · Minimum 4 years' solid experience, preferably gained in sizable organizations · Handle full spectrum of Compensation and Benefits functions, including payroll, retirement schemes, medical benefits, insurance, tax, leave and attenda ...
Human Resources Officer

2 weeks ago

Velocity Ventures Sublette, IL, United States Freelance

At Sublette, IL, we guarantee customer advantages. We are one of the world's leading manufacturers of high-quality wheels and wheel sets for all types of rail vehicles. From trams to high-speed trains, we transport goods and people on all continents and have been at the forefront ...
Human Resource Management Officer

11 hours ago

Ministry of Health Oregon, United States

Human Resource Management Officer (GMG/AM 4) (Not Vacant) · Published: May 14, 2024 · Salary: $2,803,771per annum · JOB PURPOSE · Reporting to the Director, Human Resource Management, the incumbent undertakes staffing duties relating to the recruitment, selection, appointment, p ...
Chief Human Resources Officer

1 week ago

Rockford Public Schools Rockford, United States

ROCKFORD PUBLIC SCHOOL DISTRICT #205 · Job Description · Job Title: Chief Human Resources Officer · _____________________________________________________________________ · Job Code: 3295 · Department: Human Resources · Supervisor: Superintendent · Date: 01/31/2024 · FLSA Status: ...
Chief Human Resources Officer

1 week ago

Illinois Association Of School Rockford, United States

Duties · DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements lis ...
Human Resource Officer, Payroll Department

1 week ago

Northern Illinois University Dekalb, United States

Northern Illinois University (NIU) is one of the top employers in DeKalb County. At Human Resource Services (HRS), we're dedicated to ensuring it's a welcoming and rewarding place to work. We believe that people are the university's greatest resource, and invest in them by provid ...
Dual Study Social Work

1 week ago

Sapphire Solutions Byron, United States

Dual Study Program in Social Work at the Baden-Württemberg Cooperative State University Villingen-Schwenningen and the Miltenberg District Office, Department of Children, Youth and FamilyLocation: · Practical phases at the Office for Children, Youth and Family (Youth Welfare Off ...
A product owner is a person responsible for managing and prioritizing the development of a product

1 week ago

NovaTech Solutions Byron, United States

Your tasks · You always have the interests of our customers and management in mind for each of the sub-projects that you are responsible for, both technically and commercially. · Backlog, epics, user stories: Your Scrum toolbox is well-stocked, allowing you to confidently guide y ...
Human Resources Administrator

1 week ago

Kent Power Rockford, United States

**Summary**: · As the face of our Kent Power headquarters, the Human Resources Administrator is central to ensuring seamless onboarding experiences for our field and office employees and supporting daily operations at Kent Power. Beyond administrative tasks, this role is a key co ...
Storeroom Clerk

1 day ago

UW Health SwedishAmerican Hospital Rockford, United States

Office/Clerical Support · - UW Health SwedishAmerican Hospital · - SAH RECEIVING & STORES · - Full Time - Day Shift - Monday-Friday 630am -300pm, rotating weekends and holidays. · ***: · Responsible for receiving and put-away of supplies in the Main Storeroom, as well as picking ...
Office Manager

1 week ago

Speese Painting Co. Rockford, United States

Speese Painting is looking for a new Office Manager Are you someone who enjoys using your communication and organizational skills? Speese Painting can help you use and grow those skills. · Are you looking to be a part of a team with a great culture? Look no further. Speese Painti ...
Head Administrator

1 week ago

Greenlink Energy Solutions Rockford, United States

**Join a company where everyone brings their best every day** · Greenlink combines building efficiency technologies with solar energy and next-gen HVAC to increase the health, comfort, and efficiency of our customers' properties. We foster a positive and collaborative work enviro ...
Director of Information Technology

1 week ago

Crusader Community Health Rockford, United States

The Director of Information Technology (IT) is responsible for the strategic direction and development of the IT function of the organization. The position manages all aspects of the information technology infrastructure, including but not limited to: networks, cybersecurity, com ...
Recruitment and Talent Acquisition Specialist

1 week ago

ROCKFORD PARK DISTRICT Rockford, United States

**Title** · - Recruiter and Talent Acquisition Specialist · **Department** · - Human Resources · **Status** · - Full Time · **Office Location** · - Webbs Norman Center · **Reports To** · - HR Operations Manager · **Grade Level** · - A9 · **FLSA Status** · - Exempt · **Position De ...
Lead Scheduling Specialist

1 day ago

UW Health Carbone Cancer Center Rockford Rockford, United States

Office/Clerical Support · - UW Health Carbone Cancer Center Rockford · - MEDICAL ONCOLOGY · - Full Time - Day Shift - 7:30A-4:00P, 8:00A-4:30P, 8:30A-5:00P · ***: · Serves as a key resource for training and responsible for overseeing daily department operations. Schedules and coo ...
Patient Access Specialist

1 week ago

Mercyhealth Rockford, United States

Overview: · - Patient Access Specialist, Days, 80 Hrs / 2 wks · - Location: Rockton Ave Campus; Rockford, IL. Hybrid schedule opportunities available after probationary period. · - Responsible for correctly prioritizing and completing all steps of the scheduling, referral managem ...
Patient Access Specialist

1 day ago

Mercyhealth Rockford, United States

Overview: · - Patient Access Specialist, Days, Rockford, 80 Hrs / 2 wks · - Location: Rockton Ave Campus; Rockford, IL · - Hybrid and flexible work schedule opportunities available after probationary period. · Responsible for correctly prioritizing and completing all steps of the ...
Administrative Assistant

4 days ago

Veterans Assistance Commission of Winnebago County Rockford, United States

**JOB SUMMARY**: · Under the supervision of the Superintendent and the Executive Assistant. This position requires a confident, secure, intelligent, public speaker, with a positive attitude that fully understands and embraces the VACWC mission and embraces the fact they are the f ...
Customer Service Representative

1 week ago

Four Rivers Sanitation Authority Rockford, United States

This position serves the public by providing the highest level of customer service by successfully completing detailed clerical and administrative duties. · **General Statement of Duties** · Under general supervision, performs work of routine difficulty while providing profession ...
Early Intervention Service Coordinator

1 day ago

Youth Services Network, Inc. Rockford, United States

YOUTH SERVICES NETWORK, INC. · Job Description for Early Intervention Service Coordinator (EISC) · This is a full-time position to provide home and community-based services to individuals and families. · General Description: To serve families and children from birth to three year ...