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    Admin/Accounting Assistant - Watertown, United States - Redlinger Bros Plumbing & Heating

    Redlinger Bros Plumbing & Heating
    Redlinger Bros Plumbing & Heating Watertown, United States

    2 days ago

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    Description

    Job Description

    Job Description

    Position Overview:

    We are seeking a detail-oriented and organized person to join our team as an Admin/Accounting Assistant. The successful candidate needs to be professional and accurate while being able to multi-task. Additionally, the candidate needs to be a team player with strong communication skills and a yearning to grow and learn. If you are a motivated, reliable, and friendly individual, we would love to hear from you

    Responsibilities:

    Bookkeeping

    • Enter data into accounting software, maintain records and create reports and financial statements
    • Check accounting records for accuracy, tracking invoices and payments, and maintaining a system for organizing company documents.
    • Accounts Payable and Receivable, profit and loss statements
    • Maintains and assists with all job files, purchase orders, PO Books, and billings.
    • Organize, enter, scan, and file vendor invoices and ensure complete records and timely vendor payments.
    • Prepare invoices for payment and monthly reconciliation of vendor statements. Review PO job coding and ensure invoices have been entered in correct cost codes and have not gone over budget.
    • Support CFO with monthly and quarterly preparation of sales & use tax returns.

    Office Administration

    • Office filing and supply purchases.
    • Copying, scanning, and filing records in an orderly manner within the system are essential.
    • Manage agendas/travel arrangements/appointments etc. for the upper management.
    • Manage and direct phone calls and correspondence (e-mail, letters, packages etc.)
    • Assists with weekly payroll and taxes
    • Provide administrative support to the management team
    • Manage and maintain calendars, schedule appointments, and coordinate meetings
    • Prepare and distribute correspondence, memos, and reports
    • Perform data entry and maintain accurate records
    • Assist with project coordination and follow-up on action items
    • Proofread documents for accuracy and completeness
    • Manage office filing systems and ensure documents are organized and easily accessible
    • Answer phone calls, take messages, and direct inquiries to the appropriate person

    Qualifications:

    • Proven experience as an Admin Assistant, Bookkeeper or in a similar role.
    • Solid understanding of basic accounting principles.
    • Proficiency in accounting software. Foundation Software a plus
    • Strong organizational and time-management skills.
    • Excellent attention to detail and accuracy.
    • Ability to work independently and meet deadlines.
    • Strong communication and interpersonal skills.
    • Knowledge of Federal, State and local laws and regulations governing Employee Payroll

    Full-time / Part-time Position – Position is full-time, but we are willing to work with the right person to accommodate schedule constraints.

    #hc109873
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