Accounting Assistant V - Cambridge, United States - Harvard University

Harvard University

Verified Company

Cambridge, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Faculty of Arts & Sciences (FAS) campus, FAS facilities portfolio includes 250+buildings, approximately 10M sq.

ft.

The Accounting Assistant V manages a complex invoice processing system including, preparing, and processing invoices from OPRP staff including area managers, building managers, capital project managers, planners, and administrative coordinators through an internal payment system; and processes invoices for credit card and purchase orders, processed through separate systems.

Position Description

Process highvolume invoices using various University/Department AP systems accurately and efficiently, ensuring compliance with university policies and procedures.
Review invoices for accuracy, completeness, and proper authorization.
Process payments to vendors on time and reconcile vendor statements.
Collaborate with internal stakeholders to resolve discrepancies and address vendor inquiries on time.
Maintain correct and uptodate accounts payable records and documentation.
Investigate and resolve problems as they concern invoice processes, lost checks, duplicate payments, and vendor payment inquiries.
Adhere to accounting principles and standards to ensure compliance with regulations.
Perform ad hoc accounting tasks related to AP and invoice processing.
Maintain office supplies, and routine clerical tasks as needed.
Service as backup for front office coverage.

Basic Qualifications
Three or more years of relevant work experience.

Additional Qualifications and Skills

College background in Accounting, Finance, or a related field preferred.
2+ years' experience in accounts payable roles, preferably in a highvolume environment preferred.
Strong knowledge of accounting principles and practices
Proficiency in Microsoft Office Suite including Excel & SharePoint.
Excellent attention to detail and accuracy.
Ability to work independently with mínimal supervision, multitask, and be adaptable.
Strong professional judgment, attention to detail, and ability to handle complex and confidential information with discretion.
Excellent analytical and problemsolving skills, with a keen attention to detail.
Strong communication, interpersonal skills, and customer service skills with the ability to collaborate effectively across departments.
Ability to thrive in a fastpaced environment and meet tight deadlines.

Working Conditions

Hybrid office environment; this position will be based in Cambridge, MA and there is an expectation of four workdays per week on campus. Individual flexible and remote work options for this role will be discussed during the interview process.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be uptodate on CDCrecommended vaccines.

Additional Information

To be considered for this position, applicants are encouraged to submit a cover letter and resume.
We regret that we are unable to provide visa sponsorship for this position.
All formal offers will be made by FAS Human Resources.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements before employment.

About Us

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Faculty of Arts & Sciences (FAS) campus.

Benefits-
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
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Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
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Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
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Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
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Tuition Assistance Program: Competitive program including