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    Executive Assistant - Henrico, United States - State of Virginia

    State of Virginia
    State of Virginia Henrico, United States

    3 weeks ago

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    Description

    Title:
    Executive Assistant - #ARS00796


    State Role Title:
    Gen Admin Supv I/Coord I

    Hiring Range:
    Minimum Starting Salary is $56,000 commensurate with experience.

    Pay Band: 4


    Agency:
    Dept for Aging & Rehab Svcs


    Location:
    Aging & Rehab Svcs


    Agency Website:

    Recruitment Type:
    General Public - G

    If you want to work with a dynamic team that is committed to ensuring older Virginians and their caregivers have the support they need, then the Division for Community Living at DARS is the place for you


    Job Duties:
    "Limited telework options."


    The Division for Community Living within the Department for Aging and Rehabilitative Services (DARS), in collaboration with community partners, provides and advocates for resources and services to improve the employment, quality of life, security and independence of older Virginians, Virginians with disabilities, and their families.

    The Division for Community Living receives substantial funding from the Commonwealth to augment federal programs and to offer additional programs to people with disabilities and older Virginians.

    We are seeking an Executive Assistant to work for the Deputy Commissioner, Division for Community Living.

    The incumbent will serve as the administrative point of contact for the Division for Community Living and to the Deputy Commissioner, Directors, Managers, and other division staff by performing a variety of analytical, coordinative, and administrative duties for a division with multiple program activities.


    The incumbent in this position will provide support with fiscal activities to include procurement, desk monitoring of external programs, creating and analyzing fiscal reports, budgeting, tracking legislative changes, purchasing card, reconciliation, and inventory management.


    Analyzes correspondence and information received from internal and external customers and determines the nature and criticality of such and the appropriate individual(s) responsible for taking action.

    Supports statewide activities related to fiscal monitoring, resources, training, and technology resources.

    Interacts with division staff, central office staff, community partners, consumers, and other DARS staff to ensure the success of the agency's mission to provide quality services.


    Minimum Qualifications:

    The ideal candidate will have:
    Knowledge/Experience -Knowledge of budget process, procurement, and human resources. Working knowledge of word processing software, data base management software, and other software applications. Knowledge of current technology in office automation, including software packages. Business training and demonstrated ability to manage an executive office. Training and/or experience in business office practices and procedures.


    Demonstrated ability to perform multifaceted analytical, and administrative duties in support an executive; ability to research, gather facts, and provide recommendation and to establish and maintain collaborative working relationships with agency staff, constituents, and the general public to include those from diverse social and economic environments.


    Skills/Abilities -Ability to independently assign priorities and perform a wide variety of duties involving complex analysis of statewide programs and activities.

    Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

    Ability to communicate effectively both orally/and in writing and to create correspondence/reports for executive management.


    Additional Considerations:
    Knowledge of the disability services network and services in Virginia. Experience with state services agencies. Working knowledge of federal, state, and agency rules, regulations, policies, and governmental relationships.


    Ability and experience in coordinating and implementing constituent services within a human services agency setting and to devise and monitor tracking systems for all documentation submitted for review by the Deputy Commissioner.


    Special Instructions:


    Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.

    Contact for assistance.

    Minorities, Individuals with disabilities, Veterans, Americorp, Peace Corps, and other National Service Alumni are encouraged to apply.


    To Apply:
    Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia's New Recruitment Management System. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.


    Contact Information:

    Name:
    Human Resources


    Email:


    In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

    To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

    Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

    Requesting an AHP Letter can be found at AHP Letter or by calling DARS at

    Note:

    Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

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