- Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
- Enter invoices into the accounting system and prepare them for payment processing.
- Maintain positive relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
- Communicate effectively with vendors to ensure accurate and up-to-date account information.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Review and process employee expense reports, verifying receipts and compliance with company policies.
- Ensure timely reimbursement of employee expenses.
- Maintain organized and accurate records of all accounts payable transactions.
- Maintains accounting ledgers by verifying and posting account transactions.
- Assist with month-end closing activities and provide necessary documentation for audits.
- Disburses petty cash by recording entry; verifying documentation.
- Generate regular reports on accounts payable status, providing insights into outstanding payments and expenses.
- Meets the company's end-of-month closing deadlines, working longer hours on occasion to ensure completion if needed.
- Associates degree or equivalent; additional education in accounting or finance is a plus.
- Proven experience in accounts payable or a related field.
- Familiarity with accounting software; experience with [specific software] is an advantage.
- Strong attention to detail and accuracy in data entry.
- Excellent organizational and time management skills.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
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Accounts Payable Specialist - Waltham, United States - Vaco
Description
Vaco Boston has partnered with our client and we are currently seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Specialist. In this integral role, you will be responsible for managing the client's accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity.Responsibilities:
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
