Director of Operations and Business Administration - Atlanta, United States - Atlanta Public Schools

Description

Job Description

**TO BE CONSIDERED FOR EMPLOYMENT, PLEASE APPLY DIRECTLY ON **

POSITION SUMMARY

The Director of Operations and Business Administration is responsible for developing, monitoring, managing, and reporting for all Transportation Department Finance, Accounting, Grants, and Audit functions. The incumbent plays an integral part in budget formulation, budget oversight, accounts payable, creating reports, auditing invoices, and ensuring high support for the budget development processes. This position will work with various stakeholders, including Procurement, Accounting, Budget, Federal Programs, Schools Division, and Grants.

MINIMUM REQUIREMENTS

EDUCATION:

• Bachelor's degree in Finance, Public Administration, Accounting, or a related field required

• Master's degree In Finance, Public Administration, Accounting, or a related field preferred

CERTIFICATION/LICENSE:

· Valid Georgia driver's license and availability of private transportation to attend off-site meetings

WORK EXPERIENCE:

· Five (5) years of experience working in governmental accounting, finance, or budgeting.

· Experience in school district finance or budget preferred.

KNOWLEDGE, SKILLS & ABILITIES

· Sound knowledge of the GAAP principles and best practices of budget management, procedures, and guidelines

· Strong analytical skills

· Ability to understand the correlation between budget and financial data

· Excellent research practices and techniques

· Understanding and familiarity with federal, state, and local laws, regulations, and guidelines governing the budget process

· Ability to communicate effectively verbally and in writing, consistently applying correct grammar, spelling, punctuation, and vocabulary

· Ability to prepare clear, concise, and accurate correspondence, reports, and other written materials

· Dependable, able to work under pressure and meet deadlines as required

· Able to be organized, set priorities, and exercise sound independent judgment within areas of responsibility

· Excellent presentation skills for educating internal and external stakeholders on budget processes and principles

· Ability to apply critical thinking skills In rendering solutions to various issues

· Able to collaborate effectively with diverse groups of people

· Ability to work independently and as a team player, fulfilling additional duties as deemed necessary by management

Requirements

ESSENTIAL DUTIES

· Ensure all accounts payable (A/P) functions for the department are being adhered to through managing all procurement activity for the department, such as, but not limited to:

o Departmental purchase card (P-Card) transactions and payments

o Invoice encumbrance process and invoice approval workflow process for the department

o Forecasts A/P expenditures for current and future budget cycles

o Produces A/P Reports and Procurement Reports

· Manages the overall grant application process to ensure the department fulfills the stipulations of the grants.

o Applies for multimillion-dollar grants over a multiyear timespan, including applications for private and public grants

o Collaborates with the Accounting Department for internal and external grant applications; maintaining bus purchase documentation in order to submit for grants in conjunction with the Accounting Department adequately

· Develops, implements, and maintains databases/data systems, data collection systems, data analytics and other strategies that optimize statistical efficiency and quality.

· Provides technical expertise regarding data models, database design development, data mining, and segmentation techniques.

· Assists in the preparation of budgets to be submitted to central office.

o Provides analysis and forecasting to manage the district's white and yellow fleet

· Vendor Statement Audit: Attests to the validity of statements issued to APS Transportation by various vendors to confirm that A/P transactions are consistent with actual products and services ordered.

· Internal Control Audit & Improvement: Performs internal control audits to ensure internal structures are equipped to prevent malicious manipulation or undue risk.

· Assists with records maintenance and destruction following GAAP principles.

· Collects, organizes, analyzes, and disseminates significant amounts of information with attention to detail, accurately interprets data, analyzes results using statistical techniques, and provides ongoing reports.

· Identifies, analyzes, and interprets trends or patterns in complex data sets, and thousands of rows of data within Microsoft Excel.

· Filters and cleans data by reviewing computer reports, printouts, and performance indicators.

· Works with senior staff to prioritize business and information needs and locate and define new process improvement opportunities.

· Performs data analytics for incoming data from vendors and internal reports to recommend workflow changes in accordance with data analysis.

· Required to have prompt, regular attendance in-person and be available to work on-site, In-person during regular business hours and as needed.

· Performs other duties as assigned by an appropriate administrator or their representative.

PHYSICAL ABILITIES AND WORKING CONDITIONS

The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.

Vision: Ability to read small print and view a computer screen for prolonged periods.

Hearing: Ability to tolerate exposure to noisy conditions

Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.

Upper Body Mobility: Ability to use hands to grasp and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.

Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 15 or more pounds on a frequent basis.

Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress

Additional Work Conditions & Physical Abilities: Will require travel to multiple sites.

The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary

Compensation

SALARY GRADE:

• 137

Company Description