- Manage and maintain the CEO's calendar by planning and organizing executive events, board meetings, making travel arrangements, booking conferences and off-site retreats
- Maintain CEO calendar appointments, cross scheduling between Outlook and ConnectWise Manage. Ensure appointments are aligned and meetings are aligned well in advance.
- Schedule meetings across Executive team and outside partners, utilizing Outlook.
- Anticipate the CEO's needs and proactively managing complex calendars needs across multiple time zones, prioritizing requests for the CEO's time, and strategic needs
- Draft effective and clear communication internally and externally, including emails, presentations and reports
- Manage and reconcile expense reports for the CEO and President
- Provide administrative support to the executive team in various special projects and initiatives
- Provide basic bookkeeping support (QuickBooks experience a plus)
- Maintain confidentiality of sensitive information
- Oversee office maintenance, ensuring a clean and functional work environment
- Manage vendor relationships for office supplies, equipment, and services
- Coordinate office moves, renovations, and furniture arrangements
- Manage office budget for facilities-related expenses
- Other administrative and people team duties as assigned
- Bachelor's degree or equivalent experience
- 5+ years experience as an Executive Assistant or an assistant in a fast paced environment
- Ability to think strategically and anticipate the CEO's needs in the context of broader business goals
- Highly organized and ability to maintain a proactive approach to communication
- Meticulous attention to detail and a professional demeanor
- Extremely reliable and responsive in even the most demanding situations
- Superior interpersonal, and problem-solving skills.
- Advanced use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) including advanced skills in vlookup, pivot tables, charts and graphs a plus
- Ability to work independently to prioritize tasks and meet deadlines
- Experience in event planning, logistics, office management, and project coordination and execution preferred
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Senior Administrative Assistant
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Senior Administrative Assistant
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NES Associates Mclean, United StatesType of Requisition: · Regular · Clearance Level Must Currently Possess: · Top Secret SCI + Polygraph · Clearance Level Must Be Able to Obtain: · Top Secret SCI + Polygraph · Suitability: · Public Trust/Other Required: · Job Family: · SCA · Job Qualifications: · Skills: · Communi ...
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Administrative Assistant III
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Administrative Assistant III
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eSmartloan McLean, United States Full timeCenter , United States of America, McLean, Virginia · Senior Administrative Assistant (Administrative Support Assistant III) - Card Risk · Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to supp ...
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Administrative Assistant III
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General Dynamics Mclean, United StatesResponsibilities for this Position · Location: USA VA McLean - Customer Proprietary (VAC393) · Full Part/Time: Full time · Job Req: RQ172535 · Type of Requisition: · Regular · Clearance Level Must Currently Possess: · Top Secret SCI + Polygraph · Clearance Level Must Be Able to O ...
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Administrative Assistant III
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General Dynamics Mclean, United StatesResponsibilities for this Position · Location: USA VA McLean - Customer Proprietary (VAC393) · Full Part/Time: Full time · Job Req: RQ171900 · Type of Requisition: · Regular · Clearance Level Must Currently Possess: · Top Secret SCI + Polygraph · Clearance Level Must Be Able to O ...
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Administrative Assistant III
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Administrative Assistant III
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General Dynamics Information Technology Mc Lean, United StatesDiscover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we'll help advance your career. · HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN I ...
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Receptionist/Administrative Assistant Intern
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OST, Inc. McLean, United StatesOptimal Solutions & Technologies (OST, Inc.) is focused on excellence. We specialize in providing Management Consulting, Information Technology, and Research Development and Engineering services. · The fundamental distinction of the OST team is its business knowledge in both the ...
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JASON Department Administrative Assistant
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The MITRE Corporation Mclean, United StatesWhy choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges-and we're committed to the long-term well-being of our employees. MITRE is different from mos ...
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Manager, Administrative Assistant Recruiting
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Metronome LLC McLean, United StatesThe Executive Assistant candidate will perform a variety of administrative duties, providing mission support within the Mission Directorates of the customer. The position provides general administrative services and directly supports one or more functions or business areas, inclu ...
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Executive Administrative Assistant - Mclean, United States - Ntiva
Description
Are you looking for limitless career opportunities? Do you have a growth mindset, and like to take initiative? If yes, then Ntiva is the right place for you At Ntiva, we have a saying - "We exist to grow each other." Our focus is helping each other, our clients and our families grow both personally and professionally.
Sound like something you could get in to? Because as one of the fastest-growing Managed Services Companies in the country, we're looking to fuel our team with powerhouse talent.
With strategic locations across the U.S., and still led by our original founder and CEO Steven Freidkin, we specialize in helping organizations solve their complex IT challenges no matter where they are located.
Definitely a fast-paced environment where we collectively battle escalating cyber attacks and stay on top of fast changing technologiesJob Summary:
We are seeking a highly motivated, and organized Executive Assistant to provide essential high-level support primarily to our CEO and ensuring the smooth functioning of executive-level operations as well as maintain local Tysons office day-to-day functions.
The ideal candidate is independent and proactive, takes initiative to identify and solve problems without needing constant direction, is comfortable navigating the dynamics of executive interactions within our own and across organizations.
Responsibilities:
Executive Support:
Office Management (with oversight from the People Team):
This is an exempt, hybrid role in Tysons Corner office one day per week, Bethesda office one day per week, and remote work flexibility and/or onsite requirements at various locations as responsibilities may dictate.
Qualifications: