- Coordinate and manage the President's schedule, including appointments, meetings, and travel arrangements.
- Serve as a point of contact for internal and external inquiries, emails, and phone calls addressed to the President's office.
- Organize, coordinate, prepare agendas and transcribe meeting minutes.
- Collaborate with and assists the Executive Assistant to the President with special projects and events including logistical arrangements and initiatives as assigned by the President.
- Handle sensitive information and maintain confidentiality in all aspects of the role.
- Maintain accurate and organized records, files, and documents related to the Office of the President.
- Draft, edit, and proofread confidential correspondence, and reports.
- Perform other duties as assigned.
- Commitment to Diversity, Equity, and Inclusion with demonstrated ability to work with diverse colleagues, students, and community members.
- At least one year's proven experience as an administrative assistant to an Executive, VP or in a related role.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams).
- Proficiency in Google Applications- Google Drive, Google Sheets and Google Docs.
- Demonstrated experience and proficiency in utilizing Zoom for virtual meetings, webinars, and collaboration.
- Typing speed of at least 40 WPM.
- Excellent organizational skills, time-management skills, and capacity to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Self-starter, adaptable, and flexible.
- Ability to work independently.
- Ability to work in a fast-paced environment and work effectively under pressure.
- Experience with or willingness to learn artificial intelligence tools.
- Two or more years prior experience in an Executive support role
- Knowledge of higher education administration
- Familiarity with college policies and procedure
- Proficient in EVA and Chrome River applications
- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Unofficial Transcript 2
- Unofficial Transcript 3
- AHP Letter
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administrative assistant to the president - Fredericksburg, VA, United States - Virginia Community College System
Description
Posting DetailsPosting Summary
Working Title Administrative Assistant to the President Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number Agency Germanna Community College Division Germanna Community College (Div) Work Location Fredericksburg - 630 Hiring Range $47,113-$58,891 plus full state benefits Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Monday-Thursday: 8:00am-5:30pm
Friday: 8:00am-12:00pm (virtual)
Or as scheduled
Sensitive Position No Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System.
The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities.
Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay.Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.
The Administrative Assistant to the President works with the Executive Assistant to provide high-level administrative support to the President of the College.
This role involves managing a wide range of administrative and executive support tasks to ensure the efficient operation of the President's office.
The successful candidate will play a crucial role in maintaining effective communication and coordination within the college community and external stakeholders, contributing significantly to operational efficiency and public relations.
Major Duties and Responsibilities
Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.
We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas.
We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society.
An EEO/AA Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at or by email
Special Assignments
May be required to perform other duties as assigned.
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required QualificationsTravel between campuses may be required.
Posting Detail Information
Posting Number CLS_2910P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/26/2024 Job Close Date 05/06/2024 Open Until Filled No Agency Website Contact Name Catra Godwin Email Phone Number Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.To request an AHP Letter, use this link:
or call DARS at , or DBVI at
Additional Information Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment).
For more information, please follow this link:
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce.
We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA StatementThe VCCS is an EOE and Affirmative Action Employer.
In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify StatementVCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
