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Administrative Assistant - Fredericksburg, United States - LHH

LHH Fredericksburg, United States

1 month ago

Accounting / Finance

Description

Join our dynamic financial services firm as an Administrative Assistant, where you will play a crucial role in supporting the daily operations of our team. This position offers an exciting opportunity to work in a fast-paced environment and contribute to the success of our organization.

This is a contract to hire opportunity looking to start immediately. Please only apply if you're available to start right away.

Pay: $21-22hr

Responsibilities:

Provide administrative support to senior management and the broader team, including managing calendars, scheduling meetings, and making travel arrangements.
Prepare correspondence, reports, presentations, and other documents as needed.
Assist with client communications, including responding to inquiries and coordinating client meetings.
Maintain and organize office files, records, and databases.
Handle office supply inventory and procurement, ensuring adequate stock levels.
Assist with the onboarding of new employees, including paperwork and orientation logistics.
Coordinate internal and external events, such as conferences and seminars.
Process expense reports and invoices in a timely manner.
Collaborate with other administrative staff to ensure smooth office operations.
Uphold a high level of confidentiality and professionalism in all interactions.

Qualifications:

Proven experience as an administrative assistant or similar role, preferably within the financial services industry.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Excellent communication skills, both written and verbal.
Attention to detail and accuracy in all work.
Ability to work independently as well as part of a team.
Discretion and ability to handle confidential information appropriately.
Bachelor's degree in business administration or related field preferred.

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