Jobs
>
Rochester

    Secretary IV - Rochester, United States - University of Rochester

    University of Rochester
    University of Rochester Rochester, United States

    6 days ago

    Default job background
    Description

    POSITION SUMMARY:

    Job Summary:

    With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for Division Chiefs, Division Administrator, faculty and other staff.

    Efficiently handles all administrative details and duties requiring extensive experience with policies, procedures and practices of the Divisions and the Department.

    Assists faculty with the execution of their academic responsibilities, updating CVs, tracking CME credits, and making travel arrangements to academic and other meetings, Monitors and ensures that all functions are completed in an accurate, efficient manner.

    Demonstrates ICARE* values in each of the major responsibilities.


    NOTE:

    This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.


    TYPICAL DUTIES:
    1.
    Administrative

    • Performs secretarial support to faculty and staff. Prepares and/or composes routine correspondence and disseminates information. Drafts correspondence and originates correspondence as needed.
    • Provides scheduling and calendar support
    • Working in conjunction with Chair and Research Administrator, responsible for faculty recruitment and guest speaker visits. Coordinates travel/hotel arrangements, schedules meetings and rooms, guides visitor around campus, communicates schedules clearly to all participants, follows up on all financial/reimbursement matters related to the visit and other related tasks.
    • Updates faculty eCVs and assists with division websites. Develops proficiency in online systems as required. Completes requests for research articles utilizing electronic databases and the Miner Library resources.
    • Serves as office contact for IT issues for all programs, including phones, pagers, and computer needs. Proactively works with ISD and others to ensure effective technology solutions are in place for efficient operations.
    • Prepares agendas for faculty, multi-specialty and lab meetings. Serves as recording secretary and distribute minutes as requested by faculty for meetings pertinent to their functions.
    • Assist in obtaining information related to grant submissions.
    • Responsible for conference room schedule.
    10.
    Education

    • Supports Training Grant programs, as needed including coordination of talks/seminars.
    • Tracks trainee courses and compiles information as needed for reporting purposes.
    13.
    Financial

    • Completes and processes University forms for clinical and research expenses, including but not limited to Requests for Payment, 312 requisitions and Business Expense reimbursement forms. Secures appropriate signatures and files paperwork accurately and timely.
    • Office resource for employee travel and reimbursement. Coordinates travel and accommodations for faculty and staff. Registers Faculty and staff for conferences submits payment for conferences and forward receipt of payment to faculty or staff member attending to conference. completes reimbursement forms and submits accurate documentation to Finance. Follows up on issues. Works collaboratively with staff from other divisions and departments for shared faculty.
    • Responsible for ordering routine and non-route office and laboratory supplies using P2P purchasing system.

    Other duties as assigned

    QUALIFICATIONS:

    • 2 years of post-high school education, secretarial or word processing studies, or the equivalent required.
    • At least 3 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimum supervision.
    • Strong oral and written communication skills are essential. Demonstrated ability to word process documents and enter data into a database. Demonstrated skills related to achievement of customer satisfaction. Demonstrates the ICARE values to staff preferred.
    • Strong Microsoft Office skills. Candidate must demonstrate accuracy, grammatically correct documentation in all correspondence. Candidate must be flexible with work schedule. Ability to work in a fast-paced, stressful environment essential. Demonstrates efficiency in prioritizing assignments, skill in proactively resolving problems and recommending and implementing continuous quality improvement preferred.


    The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University's mission to Learn, Discover, Heal, Create - and Make the World Ever Better.

    In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law.

    This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.


    How To Apply
    All applicants must apply online.

    _EOE Minorities/Females/Protected Veterans/Disabled_


    Pay Range

    Pay Range:
    $ $ 24.71 Hourly

    _The referenced pay range represents the minimum and maximum compensation for this job.

    Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

    _

    Apply for Job


    • Careers
    • Sign In
    • New User

    Location: Eastman Dental Center


    Full/Part Time: Full-Time


    Opening:


    Schedule:
  • Woodlawn Hospital

    Rehab Unit Secretary

    1 week ago

    Woodlawn Hospital Rochester, United States

    **About Woodlawn Health**: Woodlawn Health is located in Fulton and Marshall County, Indiana. We are a rural health system earning the right to care for our community Our flagship hospital and three rural clinics are located in Rochester, Indiana. We also have clinics in Akron an ...

  • The University of Rochester

    secretary iv

    1 week ago

    The University of Rochester Rochester, NY, United States

    With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the head of an academic, medical service, business or comparable depar Secretary, Office Manager, Op ...

  • The University of Rochester

    Secretary IV

    1 week ago

    The University of Rochester Rochester, United States

    With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for Division Chiefs, Division Administrator, faculty and other staff. Effi Secretary, Faculty, Staff, Tr ...

  • The University of Rochester

    Secretary IV

    4 days ago

    The University of Rochester Rochester, United States

    With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the Director of the Clinical Cardiovascular Research Center. Is respon Secretary, Accounting, Operat ...

  • The University of Rochester

    Secretary III

    4 days ago

    The University of Rochester Rochester, United States

    With general direction and latitude for initiative and judgment, performs routine and non-routine duties requiring advanced secretarial or word processing skills and proficiency in an administrative office of an academic, medical, service, business o Secretary, Processing, Office ...

  • University of Rochester

    Secretary III

    6 days ago

    University of Rochester Rochester, United States

    POSITION SUMMARY: · With general direction and latitude for initiative and judgment, performs routine and non-routine duties requiring advanced secretarial or word processing skills and proficiency in an administrative office of an academic, medical, service, business or comparab ...

  • University of Rochester

    Secretary IV

    6 days ago

    University of Rochester Rochester, United States

    POSITION SUMMARY: · With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the head of an academic, medical service, business or comparable department. Is ...

  • The University of Rochester

    Secretary III

    1 week ago

    The University of Rochester Rochester, United States

    The Center for Community Engagement fosters collaborative leadership between community partners, students, and other University stakeholders to discover transformative solutions and create equitable social change in the local community and beyond. Th Operations Manager, Secretary ...

  • University of Rochester

    Secretary IV

    4 days ago

    University of Rochester Rochester, United States

    Job Description · Job DescriptionSummary: · With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the head of an academic, medical service, business, or c ...

  • University of Rochester

    Secretary IV

    5 days ago

    University of Rochester Rochester, United States

    Responsibilities · **General Purpose:** · With minimal direction and considerable latitude for independent judgment, performs complex secretarial duties in a fast-paced environment in support of clinical, educational, and academic programs. Responsible for the purchasing, event p ...

  • University of Rochester

    Secretary IV

    6 days ago

    University of Rochester Rochester, United States

    GENERAL PURPOSE: · With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the Director of the Clinical Cardiovascular Research Center. Is responsible for c ...

  • University of Rochester

    Secretary III

    6 days ago

    University of Rochester Rochester, United States

    Responsibilities · **Position Summary:** · Primary responsibility is provision of clerical support of the staff. With general direction and latitude for initiative and judgement, performs routine and non-routine duties requiring advanced secretarial or word processing skills and ...

  • Tully Rinckey PLLC

    Legal Secretary

    1 week ago

    Tully Rinckey PLLC Rochester, NY, United States

    *Overview:* · Tully Rinckey PLLC is seeking a Legal Secretary to join our team in our Rochester, NY office. This is an opportunity to join one of the fastest growing law firms in the country (rated by INC Magazine). The firm is also recognized as Best Places to Work by multiple b ...

  • Nexus Staff

    medical secretaries

    1 week ago

    Nexus Staff Rochester, NY, United States

    · Job Title: Medical Secretaries · Employment Type: Contract · Work Hours: TBD · Work site: 100% Onsite · Location:1372 East Main Street, Rochester, NY · Job Duration: 3 Months · Closing: 03/01/2024. · Minimum Education: · High school diploma or equivalent required; Ass ...

  • Nexus Staff

    legal secretaries

    1 week ago

    Nexus Staff Rochester, NY, United States

    · Job Title: Legal Secretaries · Employment Type: Contract · Work Hours: 40 hrs./week · Work site: 100% Onsite · Location:2165 Brighton Henrietta Town Line Road, Rochester, NY · Job Duration: 2 Years · Closing: 03/20/2024. · Minimum Education: · High School Diploma or equiv ...

  • InGenesis

    Legal Secretary

    1 week ago

    InGenesis Rochester, United States

    InGenesis is currently seeking Legal Secretaries to work with our client in Rochester, NY. In this role, you will be working in the Justice Center for the Protection of People with Special Needs. · Apply today and we'll reach out to answer any questions you may have · Job Duties ...

  • WeCare Centers

    Unit Secretary

    5 days ago

    WeCare Centers Rochester, United States

    Job Description · Job DescriptionDescriptionCome join the team at WeCare atWesley Gardens · WeCare at Wesley Gardens is actively seeking a motivated Unit Secretary for our community in Rochester, NY. Our Unit Secretary performs clerical duties within each nursing unit. The Unit S ...

  • Gpac

    Legal Secretary

    1 week ago

    Gpac Rochester, United States Full time

    An award-winning full-service Michigan law firm is seeking a legal assistant/secretary to assist their busy Family Law practice group. We are searching for a motivated litigation assistant with experience assisting multiple attorneys and staff in a law firm setting. Responsibilit ...

  • University of Rochester

    Secretary IV

    6 days ago

    University of Rochester Rochester, United States

    Responsibilities · **Position Summary:** · Supports 2-3 gift officers as assigned. Strong computer skills required in Microsoft Office, primarily Excel and Word. This position necessitates good judgement, an ability to plan out work and solve problems, and flexibility. Maintainin ...

  • University of Rochester

    Secretary III

    6 days ago

    University of Rochester Rochester, United States

    Responsibilities · **General Purpose:** · The Center for Community Engagement fosters collaborative leadership between community partners, students, and other University stakeholders to discover transformative solutions and create equitable social change in the local community an ...