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    Legal Secretaries - Rochester, United States - Nexus Staff

    Nexus Staff
    Nexus Staff Rochester, United States

    2 weeks ago

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    Description


    Job Title: Legal Secretaries

    Employment Type: Contract

    Work Hours: 40 hrs./week

    Work site: 100% Onsite

    Location:2165 Brighton Henrietta Town Line Road, Rochester, NY

    Job Duration: 2 Years

    Closing: 03/20/2024.

    Minimum Education:
  • High School Diploma or equivalent.


    • Work Experience:

  • Previous experience in a legal or administrative role preferred.
  • Familiarity with legal procedures and terminology is advantageous.


    • Job Duties:

  • Create administrative Vulnerable Persons Central Register (VPCR) files by uploading appeal documentation, updating contact information, and offense rows in the VPCR.
  • Review appeals cases, examine evidence, review previous decisions, and draft legal memos with findings for review.
  • Perform clerical functions such as preparing correspondence, arranging conference calls, scheduling meetings, and maintaining proper documentation.
  • Handle confidential information with discretion and ensure compliance with data protection regulations.
  • Monitor completed De Novo review folders, draft letters to subjects, providers, and others regarding the outcome of the De Novo review.
  • Update contacts documentation and other fields in the VPCR, then move the VPCR case to the Administrative Litigation Unit (ALU) or close it.
  • Monitor the De Novo email inbox for appeals and questions, forwarding or responding to such emails as appropriate.
  • Communicate daily with attorneys regarding assignments and their completion.
  • Attend meetings in person and over WebEx.
  • Provide coverage for phone lines as needed.


    • Preferred Skills:

  • Proficient in computer programs/systems including Microsoft Office (Word, Excel, Teams, SharePoint), Adobe Pro, and Email (Outlook).
  • Quick learner with the ability to utilize the Justice Center database program.
  • Knowledge of office administration and management.
  • Familiarity with proper grammar, punctuation, and spelling.
  • Ability to handle multiple tasks efficiently in a busy, open office environment.


    • Misc. Information:

  • Monday to Friday; 8 hours per day
  • Overtime may be required.
  • Free parking facility available.
  • Interviews conducted in person or online based on the availability.
  • Training will be provided.


    • The Nexus Staff Difference:

  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.
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