- Prepare, administer, and manage commercial lease agreements, ensuring accuracy and compliance.
- Data entry and validation of new lease information into the lease administration database.
- Ongoing maintenance of database lease information and abstracts upon the occurrence of amendments, renewals, expirations, etc.
- Abstract leases relative to tenant-specific lease information, including various clauses and options.
- Continuous monitoring, tracking, and reporting of critical dates to tenants.
- Maintain organized lease files and databases, tracking critical dates and renewals.
- Address tenant inquiries and concerns related to lease terms and conditions.
- Monitor tenant compliance with lease terms, including rent payments and insurance requirements.
- Collaborate with tenants to address payment-related concerns and inquiries.
- Prepare and distribute lease-related documentation, including amendments and addendums.
- Manage property insurance policies and the claim process for any property-related insurance claims.
- Manage all company-related insurance policies, including business/auto/workers compensation policies.
- Manage the real estate tax appeal process for all properties.
- Work with the real estate tax appeal attorney to gather all necessary documentation needed for appeal.
- Organization and management of property utility accounts.
- Contact utility companies to update landlord/tenant responsibility.
- Assist in processing and managing accounts payable transactions, including vendor invoices and expense reports.
- Provide regular reports on accounts payable status and financial metrics.
- Ensure accurate coding, approval, and timely payment of invoices.
- Reconcile vendor statements and resolve discrepancies.
- Oversee general office operations to ensure a well-organized and efficient work environment.
- Manage office supplies, equipment, and coordinate maintenance as needed.
- Support other departments with high level administrative tasks to maintain smooth workflow.
- Keep on top of tasks and remain agile, as you'll often need to reorganize your time day to day, to deal with the team's changing necessities and requests.
- Must have at least 5+ years' experience in lease administration and/or property accounting
- Understand the basics of lease administration and will be a key player in ensuring accuracy and management of tenants' lease information
- Ability to calculate intermediate figures; conduct financial analysis
- Ability to comprehend, analyze, and interpret complex documents
- Strong organizational and analytical skills
- Ability to provide efficient, timely, reliable and courteous service to tenants
- Ability to effectively present information
- Work independently and within a team to build relationships and interact effectively with business partners and tenants
- Requires basic knowledge of financial terms and principles.
- Must be highly detail-oriented and a motivated self-starter
- Computer proficiency in Microsoft Office (Excel, Word, Outlook)
- Yardi experience a plus
- Bachelor's Degree (strongly preferred)
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
-
National University of Health Sciences Lombard, United States10:30AM - 7:00PM possible rotating Saturdays 7AM - 2PM · Business hours: 8-hour shifts M-F between 6:45AM and 7:00PM+ and Saturday 7:00 AM-2:00PM · Shifts are defined for each employee, but the ability to switch or cover when needed is a must. · Job Summary · The Clinic Administr ...
-
Financial Services Administrator
4 days ago
Colin Fane - State Farm Agent Oak Park, United StatesAre you a driven and customer-focused individual with a passion for sales? Do you want to be part of a dynamic team that values your contributions and offers excellent growth opportunities? Look no further Colin Fane State Farm is seeking a Sales Associate to join our successful ...
-
Customer Service Administrator
2 days ago
Wells Lamont LLC Skokie, United StatesWells Lamont LLC · Come join a team where People make the difference As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting ...
-
Customer Service Administrator
1 day ago
Danaco Solutions Highland Park, United States**Full Job Description** · - Proven 3-5 years of experience in customer service or a related field. · - Proficient in MS Office (Word, PowerPoint, Excel), experience with Salesforce, ZenDesk, GDSN, Google Suite is helpful · - Excellent communication skills, verbal & written · - P ...
-
Administrative Associate/membership Services
20 hours ago
HCM-Partners Hoffman Estates, United StatesWe are a multi-dimensional management firm seeking a highly energized and experienced administrative professional to join our team in Hoffman Estates. · We offer a highly attractive compensation/ benefits package including health insurance, dental insurance, long term disability, ...
-
Corporate Office Associate, Administrative Services
20 hours ago
The Scion Group Chicago, United States**Want to learn more about The Scion Group? **Check out our website.** · We're hiring immediately · **Your Opportunity** · The Scion Group is seeking an Associate for the Administrative Services team to assist with the coordination and execution of smooth and efficient day-to-day ...
-
Administrative Assistant
1 day ago
Physicians Revenue Group Downers Grove, United StatesWe are looking for a responsible **Administrative Assistant** to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's gene ...
-
Office Manager
2 days ago
TK Elevator Corporation Downers Grove, United StatesThe company · **What we expect**: · **The first 3 letters in workplace safety are Y-O-U** · **TK Elevator** **is currently seeking an experienced **Office Manager** in **Chicago, IL.** · Responsible for successfully managing the branch's administrative processes and employees to ...
-
Office Manager
1 week ago
PSC Diagnostics Downers Grove, United StatesJob description · **Company Overview** · PSC Diagnostics Lab is a fully credentialed, high complexity, COLA and CLIA laboratory that focuses on providing molecular testing services, core laboratory services, and toxicology solutions. · **Job Summary**: · We are seeking a highly o ...
-
Associate Analyst- Floorplan Audits
1 week ago
Ally Financial Downers Grove, United States**General information**: · - Career area · Administration- Work Location(s) · 3333 Finley Road, IL- Remote? · No- Ref # · Posted Date · Friday, April 12, 2024- Working time · Full time**Ally and Your Career**: · - Ally Financial only succeeds when its people do - and that's more ...
-
Office Supervisor
1 day ago
State of Illinois Downers Grove, United States**Agency**: Department of Human Services · **Opening Date**:05/16/2024 · **Closing Date/Time**: 05/30/2024 · **Salary**: Anticipated Salary: $7,660 - $10,360 per month ($91,920 - $124,320 per year) · **Job Type**: Salaried · **County**: DuPage · **Number of Vacancies**: 1 · **Pla ...
-
Sales Executive
1 day ago
Sentinel Downers Grove, United States**Responsibilities**: · Sentinel is seeking a motivated individual with IT Sales Experience. With a base salary, bonus plan and un-capped commissions, you have unlimited earning potential. We offer full support to our sales staff, which includes Infrastructure Architects, Pre-Sal ...
-
IT Sales Executive
1 week ago
Sentinel Downers Grove, United States**Responsibilities**: · Sentinel is seeking a motivated individual with IT Sales Experience. With a base salary, bonus plan and un-capped commissions, you have unlimited earning potential. We offer full support to our sales staff, which includes Infrastructure Architects, Pre-Sal ...
-
PerkinElmer Downers Grove, United States**Location**: Downers Grove, IL · **Commercial sites in Americas** · Drive the Strategy & Operational Excellence for Commercial sites in Americas · - Drive the geographic strategy for all commercial sites in Americas, including but not limited to Shelton, Downer Grove, Argentina, ...
-
Interim Dietary Services Manager
5 days ago
Downers Grove Rehab & Nursing Downers Grove, United States**Step into the Flavorful Role of Dietary Services Manager** · **About Us**: We are a leading healthcare facility dedicated to providing high-quality care and services to our residents. We are committed to creating a comfortable and welcoming environment where the well-being of o ...
-
Special Projects Coordinator
1 week ago
Illinois Tollway Downers Grove, United States**Position Overview**: · **Position **Overview** · The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the _Move _Illinois _Program, open r ...
-
Night Site Supervisor
1 week ago
Skyward Building Services, Inc. Downers Grove, United States**NIGHT SITE SUPERVISOR** · Job Location · Chicago Suburbs · Full Time · Salary Range · $40,000 - $55,000 · Description · **About Us**: · Minority owned and operated, since 2005 we've been committed to serving our customers, our teams, and our communities through comprehensive an ...
-
Project Coordinator
1 week ago
ARCO a Family of Construction Companies Downers Grove, United StatesABOUT YOU: · Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Cons ...
-
Case Manager Rn
20 hours ago
CVS Health Downers Grove, United StatesBring your heart to CVS Health. Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand — ...
-
Showing Assistant
1 week ago
Bob Bakas Recruiting Downers Grove, United States**Summary**: · **Join the Prestigious Ben Kinney Team at Keller Williams Realty** · Embark on a fulfilling career path with the Ben Kinney Team, an esteemed branch of Keller Williams Realty. In your crucial role, you will be pivotal in propelling our group's success to new height ...
Real Estate Services Administrator - Downers Grove, United States - Rossi Real Estate Corp.
2 weeks ago
Description
Rossi Real Estate Corp., is a full-service real estate company specializing in commercial landlord representation, property management, construction services, and marketing services. We are a small, dynamic, professional team seeking a Real Estate Services Administrator to join our experienced Property Management Team.
As the Real Estate Services Administrator, you'll work collaboratively with the Property Management Team, supporting the day-to-day management of a portfolio of properties, including lease preparation and administration, onboarding/offboarding tenants, managing property insurance and compliance, providing support to the tenants when necessary, assisting with property accounting, and general office administration duties.
JOB RESPONSIBILITIES
Lease Administration | Compliance | Documentation and Reporting
Property Services and Accounting/Accounts Payable
Office Coordination
QUALIFICATIONS
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
BENEFITS