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    Legal Assistant/Executive Assistant - Dallas, TX, United States - Jobot

    Jobot
    Jobot Dallas, TX, United States

    2 weeks ago

    Jobot background
    Description
    Experienced Legal Executive Assistant Needed for Dynamic Legal Team

    This Jobot Job is hosted by: We are a distinguished law firm, recognized for our commitment to delivering outstanding legal services.

    Our dedication to client success is matched by our commitment to our employees' professional growth and development. We foster a collaborative environment where each member's unique skills and perspectives are valued. Our innovative approach and ethical standards set us apart, driving our reputation as leaders in the legal community.
    Engage in high-profile litigation cases that challenge and expand your expertise.
    ~Benefit from a supportive team environment with robust training and development opportunities.
    ~Enjoy a comprehensive benefits package that includes medical, dental, vision, and 401(k) with employer contributions.
    ~Embrace a culture that promotes work-life balance with flexible, hybrid working arrangements.

    Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
    ~Generate, prepare, and organize documentation and forms requisite to the litigation practice area, such as briefs, subpoenas, motions, notices, orders, interrogatories, tables of authority, extensions of time, etc.
    ~Assist with trial preparation, depositions, and other litigation-related responsibilities.
    ~Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memoranda, and other legal documents from draft or dictated text utilizing MS Word. Proofread all documents for accuracy and completeness. Manage and maintain calendar (utilizing calendar software, if applicable) and assist in meeting deadlines. Answer the telephone, and screen and process incoming telephone calls. Record and transmit telephone messages. Set up conference and/or video calls. Input attorney/legal personnel's time utilizing the Firm's time entry software on a daily basis.
    ~Update attorney/legal personnel's contacts in InterAction, Outlook, or document contact lists.
    ~Maintain an up-to-date listing of client/matter names and numbers for each attorney/legal personnel.
    ~Working with the firm's travel agent, making travel arrangements, preparing itineraries, and compiling documents for travel-related meetings.
    ~On a monthly basis, if applicable, prepare expense reports for each attorney/legal personnel. Prepare and keep current desk instructions with respect to each assigned attorney/legal personnel.
    ~If applicable, prepare and process client billing utilizing Firm billing software. assure client billing is sent out accurately and timely.

    High school diploma or equivalent and five or more years progressive legal secretarial experience; Prior experience in the Litigation practice area of law with applicable knowledge of court filings is desired.

    ~Computer proficient with experience and working knowledge of MS Word required. Ability to work with complex, heavily formatted documents and produce documents from transcription. Working knowledge of MS Word, Outlook, Excel, PowerPoint, iManage Records Manager, PACER, and Adobe Reader preferred. Data entry skills with 85% accuracy are preferred. Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.
    ~Analytical and technical skills requiring an aptitude for detail, precision, and logic in order to perform essential administrative/clerical functions and utilize Firm software.
    ~Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
    ~Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to organize and interpret source data, perform administrative functions, prepare relevant documentation, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.
    ~Ability to operate standard office equipment, including computer, telephone, laser printer, transcription equipment, photocopier, scanner, facsimile, calculator, etc.
    ~Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data on forms and documents, and preparing expense reports and/or billing.
    ~Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds.
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