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Sr. Human Resources Coordinator - Evanston, United States - Presbyterian Homes
Description
Want to work at a place where you can really make a difference? Westminster Place is a Life Plan Community under Presbyterian Homes.
We need people like you to continue to carry it out Every day, we strive to create a fulfilling, comfortable and worry-free environment for those who live and work at our communities.
In return, our team members are rewarded financially, with benefits, and with personal fulfillment.JOB TITLE:
Sr. Human Resources Coordinator
DEPARTMENT:
Human Resources – Onsite
REPORTS TO:
Human Resources Community HR Director
FLSA STATUS:
Non-exempt
COMPENSATION:
$27.46 to $ based on years of experience
SUPERVISORY RESPONSIBILITY:
This position has no direct supervisory responsibilities.
A review of this job description has excluded the marginal functions of the position.
However, the employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor or a supervisor in the chain of command.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Under supervision, the Sr.
Human Resources Coordinator performs work of moderate difficulty in Human Resources and Benefits Administration and performs related work as assigned.
The Sr.HR Coordinator is primarily responsible for coordinating and providing administrative support to the HR Director located at Westminster Place and being the first point of contact for employees of Westminster Place and Ten Twenty Grove, Presbyterian Homes Corporate, and the Geneva Foundation.
Provides excellent customer service to staff, residents, visitors and vendors
Responsible for performing the front desk duties of the Human Resources office including greeting employees and job applicants, screening contacts for the Campus and Corporate HR staff, and answering and routing telephone calls.
Assist with partnering with leadership, the Corporate Recruiter, payroll department, Benefits Manager, and Talent Specialist
Coordinates with assisting the Corporate Recruiter with new employee onboarding paperwork during the pre-employment process for new hires, which includes creating the personnel file, and reviewing the checklist for accuracy, and additional responsibilities as needed
Maintains active and inactive employee personnel files and I-9 documentation according to federal and state law requirements for survey readiness and conducts random quarterly HR audits for preparations of potential external audits
Supports the Community HR Director for leave of absence tracking for FMLA/STD/ and annual immunizations
Assist with Safety Call, OSHA log, Worker's Compensation tracking and administration as needed
Makes photocopies, faxes document, distributes mail and performs other clerical functions
Prepares identification photo badge for new employees and replacements for existing staff
Maintains employee's HR master file in UKG Pro, Relias LMS Reports
Data entry for new hires and term dates on the Healthcare Workers registry
Assist with payroll processing change forms and data entry for new hires, terminations, job status, and job classifications
Assist with correspondence for unemployment claims, workers compensation claims, and FMLA/STD claims as needed
Maintains Westminster Place campus HR bulletin boards and regulatory postings
Supports communication updates on Stand Up on Engage (newsletter) on perks, benefits, and campus updates
Maintains office inventory and equipment including but not limited to ordering of supplies, replenishing of employment related documents, and coordinating office equipment maintenance.
Assists department in carrying out various human resource programs and procedures.
Is aware of Presbyterian Homes Corporate Compliance policies including those having to do with confidentiality and security of information, and concern for the wellbeing of resident and patients.
Is knowledgeable in basic benefits, FMLA, WC, STD, leave of absences, human resources, and recruiting.
Other duties as assigned
EDUCATION:
Some college required. Bachelor's degree in Human Resource Management or a related field preferred.
EXPERIENCE:
Two years of experience in an administrative capacity with previous HR exposure required. Previous human resources
experience in health care preferred.
QUALIFICATIONS:
Basic knowledge of principles of human resources, including applicable federal and state labor laws and regulations.
Must be customer service oriented
Must be highly organized and have excellent time management skills
Strong attention to detail and quality control
Strong interpersonal relationship skills.
Strong communication skills; written and verbal
Tenacity & exceptional follow through
Excellent proficiency in Microsoft Office, Excel, PowerPoint applications
Must be able to maintain strict confidentiality of information.
Resiliency and flexibility to deal with a rapidly changing environment.
Must be able to work independently
Bilingual (English/Spanish) a plus
CONTACTS:
Regular contact with employees, hiring managers, and residents.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential
functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary
role; however, filing is required.
This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Must be able to lift and carry 20 pounds. Must be able to lift above shoulder level. Good hand/eye coordination.WORKING CONDITIONS:
While performing the duties of this job, the employee regularly works in an office setting. This is a full-time position. Typical hours of work
include Monday through Friday, 8:00am to 4:00pm.
TRAVEL:
Local travel to alternate campuses may be required.
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