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Hermosa Beach

    Office Assistant - Hermosa Beach, United States - City of Hermosa Beach Isai

    City of Hermosa Beach Isai
    City of Hermosa Beach Isai Hermosa Beach, United States

    4 days ago

    Default job background
    Description
    DEFINITION

    Under general supervision, to assist with office operations and to type and do clerical work according to specific routines and within well defined policies and procedures, and to do related work as required.


    EXAMPLES OF DUTIES
    Types reports, letters, checks, requisitions, demands, warrants

    Answers telephone; gives out routine information on the telephone or at the public counter

    Prepares and files correspondence, spreadsheets and reports

    Posts information to records

    Receives and accounts for cash received; issues receipts

    Prepares and checks payroll sheets

    Makes arithmetical calculations

    Posts and checks accounts and issues permits

    Checks records, correspondence and reports for routine accuracy and completeness

    Operates office machines

    Assists with community events

    Processes applications, permits, licenses, work orders and other documents within established procedure

    Completes assignments accurately and within specified time frames

    May be required to handle or assist with confidential or sensitive materials and information

    Provides support to the Administrative Assistant in all aspects of office operations

    QUALIFICATIONS GUIDELINES
    Knowledge, Skills & Abilities:


    Knowledge of:
    Modern office practices, procedures and equipment, computer information systems and software including Word, Excel and Outlook software programs
    Business math, proper grammar, composition, and spelling
    Strong organizational skills


    Ability to:
    Demonstrate clerical aptitude
    Make arithmetical computations and compare names and numbers rapidly and accurately
    Use, and knowledge of, alphabetical and numerical filing methods
    Maintain filing systems and records using coding systems and to retrieve and compile data
    Understand and follow written and verbal instructions
    Provide excellent professional customer service
    Establish and maintain effective working relationships with others

    Education and Experience: Equivalent to graduation from high school supplemented by courses in office practices. Some clerical work experience is required. Must be able to type 35 words per minute.

    Licenses/Certificates: Possession of a valid Class C California Driver's License with a safe driving record is required and must be maintained as valid during the course of employment.

    The City of Hermosa Beach places a high priority on the health and safety of our City's workforce and our community.

    Consistent with that commitment, in light of the substantial and growing body of evidence that vaccinations remain the most effective protection against the spread the COVID-19, we require that all City staff members, Commissioners/Board Members, contractors, and volunteers of our City be fully vaccinated.

    All City staff members must be fully vaccinated by November 12, 2021, as a condition of employment. Exceptions are available only for those who need an accommodation under a medical/disability or religious exemption.

    The City of Hermosa Beach is committed to building a diverse, equitable and inclusive work environment.

    We provide an environment of mutual respect where equal employment opportunities are available to all City staff members and applicants without regard to status as protected by applicable federal, state, or local law.

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