- Makes arrangements for meetings and assures preparation of materials and schedules, which includes arranging, planning and coordination of Resettlement Services conferences/materials as well as logistics.
- Manages and maintains schedules/calendars.
- Arranges conference calls to include essential
- Coordinate phone call appointments/tours.
- Reconcile monthly credit card statements for Match Grant, Save Release and Refugee Employment Programs.
- Handle travel arrangements including coordination of flights, accommodations and car rentals if applicable.
- Provide hands on leadership in areas of office machinery and office automation, supply management, postage/overnight mail and office logistics.
- Performs general clerical duties to include, but not limited to, copying, faxing, mailing and
- Maintains the voicemail system. Orient new employees with the voicemail and phone system and ensures their voicemail box is updated and their voicemail
- Process incoming mail by separating, opening, date stamping and distributing to recipients. Meter outgoing mail and deliver to the post
- Report equipment problems to
- Generates monthly fiscal
- Orders supplies and printing
- Maintains an efficient filing system and keep control of the outside storages.
- Prepares and maintains the program's inventory.
- Assists with the preparation of the monthly URS, DCF and LSF
- Reviews all correspondence and distribute to assigned
- Takes & prepares minutes for staff
- Takes telephone messages for the staff when they are
- Works on special projects with minimum
- Other duties as assigned
- Ability to operate a personal computer and able to write and speak on the telephone. Ability to sit for long periods of time.
- High School diploma or GED Bachelor's degree preferred.
- Five plus years of office administration experience.
- Extremely well organized. Proven ability to work cooperatively with a variety of Excellent oral and written communication skills. Good problem solving and time management skills are required. Must be a self starter and results oriented.
- Ability to compose written correspondence. Excellent telephone communication skills. Ability to multi-tas
- Administrative support to the Statewide Director for
- Accurate, complete and timely submission of
- Efficient and cost-effective arrangement of meetings and
- Organized, complete and accurate departmental
- Effective working relationships with vendors.
- Team player with co-workers, staff and prospective employers
- Trustworthy and dependable
- Adheres to LSF's policies and procedures
- Must demonstrate sensitivity to our service population's cultural and socioeconomic characteristics and needs.
-
Administrative Assistant
3 weeks ago
Adecco Permanent Recruitment Miami, United States Full time**Job Title: Administrative Assistant , MUST BE ENGLISH/SPANISH BILINGUAL** · **Salary Range** $50,000 annually, commensurate with experience. · **Location** Miami, FL (Wynwood) · **Position Type** Full-time, On-site · **Schedule** Monday through Friday, 9:00 am to 5:00 pm · **Co ...
-
Administrative Assistant
3 weeks ago
Insight Global Miami, United StatesAdministrative Assistant · Duration: 6-month C2H · Pay Rate: $18-$20/hr · Schedule: M-F, fully OS | 8-4 or 9-5 · Interview Process: 1&Done OS · Description: · A healthcare client of Insight Global based in Miami, FL is seeking an Administrative Assistant to backfill their prio ...
-
HR Administrative Assistant
5 days ago
Pininfarina Miami, United StatesLocation: Pininfarina of America - Miami FL. 33131 · Employees: 30-50 · Work Hours: Monday to Friday, 09:00 AM to 06:00 PM EST – On-site · Temporary position: Maternity Leave Period (7-8 months max.) · Job Summary: · The Human Resources Administrative Assistant plays a crucial ro ...
-
Personal Assistant/Office Administrator
1 week ago
Arrowroot Capital Management Miami, United States*Arrowroot Capital is not considering working with any external staffing agencies on this role.* · Job Summary: · Arrowroot Capital, a growing Private Equity firm in Miami, is looking to add a Personal Assistant/Office Administrator to support the Managing Partner of the firm. · ...
-
Receptionist/Administrative Assistant
3 weeks ago
Distrivalto Usa Miami, United StatesAdministrative Assistant: · Seeking motivated, professional and bilingual (English and Spanish) administrative and sales assistant. · Responsibilities include, but not limited to:Assisting Sales Director and Operations Director in preparing quotations in Spanish and English, assi ...
-
Senior Administrative Assistant
1 week ago
JPMorgan Chase Bank, N.A. Miami, United StatesBecome an integral part of JPMorgan's Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriente ...
-
American Public University System Miami, United StatesExecutive Assistant · American Public Education, Inc. · This role provides administrative support to the American Public Education, Inc. (APEI) Enterprise Leadership Team members, including the Senior Vice President & Chief Human Resources Officer and Senior Vice President & G ...
-
Administrative Assistant
2 weeks ago
Leeds Professional Resources Miami, United StatesOur client is seeking an administrative assistant to provide support and perform data entry for a 6 month contract. This role requires fluency in English and Spanish. · Responsibilities · Data entry · Administrative support for managers · Handle and coordinate active calendars ...
-
Administrative Assistant
2 weeks ago
Amicorp Group Miami, United StatesSUMMARY · The role-holder is responsible for handling of phone calls, responding incoming and outgoing correspondences, organizing internal and external events, supporting with all administrative matters, and keeping the office organized as well as support all efforts and process ...
-
Administrative Assistant
3 weeks ago
Leeds Professional Resources Miami, United StatesWe are seeking an administrative assistant to join our clients team in Brickell This role requires fluency in English and Spanish. · Responsibilities · Handle and coordinate active calendars · Schedule and confirm meetings · Ensure file organization based on office protocol · Pro ...
-
Front Desk/ Administrative Assistant
4 weeks ago
Inktel Direct Corporation Miami, United States** Front Desk/ Administrative Assistant** · **Job Category****:** Admin **Requisition Number****:** ADMIN001699 Showing 1 location **Job Details** · **Description** · The administrative duties of this position are vital to the effective operations of the company. Critical to s ...
-
Administrative Assistant
3 weeks ago
Leeds Professional Resources Miami, United StatesJob Summary: · If you want to be part of an organization that has been around for over 100 years and is in the industry of Importing and Exporting a crucial commodity, this would be a great opportunity · Job Description: · Oversee KYC and KYS processes for onboarding counterpart ...
-
Administrative Assistant
3 weeks ago
FirstService Residential Florida Miami, United StatesJob Overview: · As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with ...
-
Administrative Assistant
3 weeks ago
Leeds Professional Resources Miami, United StatesExciting opportunity to join a strong company headquartered in the Brickell Miami area. This is a high exposure role with an established and growing company. · Responsibilities: · Provide administrative support to the executives in a variety of capacities, including telephone cov ...
-
Administrative Assistant
2 weeks ago
BC&E Miami, United StatesThe ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. · Responsibilities · ...
-
Sr. Administrative Assistant
4 weeks ago
University of Miami Miami, United StatesThe Department of Neurology has an exciting opportunity for a Full-Time Senior Administrative Assistant to work on the UHealth Campus. The Senior Administrative Assistant performs a variety of clerical functions and office support activities for the Administrative Assistant, Neur ...
-
Executive Administrative Assistant
3 weeks ago
Associa, Inc. Miami, United StatesBilingual English & Spanish Starting Rate, depending on experience is $31.25 per hour. The Executive Administrative Assistant handles tasks outlined herein in order to assist Community Association Managers (CAM) with daily property operations. Admini Administrative Assistant, Exe ...
-
Legal Administrative Assistant
3 weeks ago
CAVA Law Miami, United StatesCompany Description · CAVA Law is a boutique law firm located in Coral Gables, FL. Our practice areas encompass debt litigation, debt negotiation, and insolvency matters. · Role Description · This is a full-time, on-site role at our office located in Miami, FL. We are seeking a h ...
-
Executive Administrative Assistant
3 weeks ago
PriceSmart Miami, United StatesAbout the Job · Hello, potential PriceSmart candidate. We're on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company ca ...
-
Receptionist/Administrative Assistant
3 weeks ago
Leeds Professional Resources Miami, United StatesExciting opportunity to join a strong company headquartered in the Dadeland area. This is a high exposure role with an established and growing company. · Responsibilities: · Provide administrative support to the executives in a variety of capacities, including telephone coverage, ...
Sr. Administrative Assistant - Miami, United States - Lutheran Services Florida
Description
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.
LSF is looking for a talented Sr. Administrative Assistant who wants to make an impact in the lives of others.
Purpose and Impact:
To serve as a key liaison working with funders, vendors, staff, volunteers, and other professionals, to further the LSF mission and vision. And, to provide administrative support to the Director for Miami Dade Resettlement and Resettlement Programs.
Essential Functions:
Administrative
Programmatic
Other Functions:
Physical Requirements:
Education:
Experience:
Skills:
Principle Accountabilities:
Other:
Why work for LSF?
LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.
Amazing benefits package including:
Medical, Dental and Vision
Teladoc (24/7 online access to doctors)
Employee Assistance Program (EAP)
Employer paid life insurance (1X salary)
13 paid holidays + 1 floating holiday
Generous PTO policy (starting at 16 working days a year)
403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
Tuition reimbursement
Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunityemployer.
