Production Administrator - Edina, United States - BI WORLDWIDE

BI WORLDWIDE Edina, United States

5 days ago

Description

At BI WORLDWIDE, we are committed to creating belongingness, where D&I is a priority. We invite you to join us as we continue to expand our culture of inclusivity, collaboration, and authenticity together.

Our

Meetings & Shows team is seeking interest for a talented Production Administrator to support their off-site and freelance staff with corporate meetings, events and shows.

Responsibilities:
Support field staff and freelance team

Organize workflows to meet BIW specifications and deadlines

Oversee project costs as developed by the Producer, and process financials

Interface with BIW accounting PO requests, SIFs, invoices

Anticipate bottlenecks, identify risks, and escalate issues

Ensure compliant use of branding and templates

Manage production and crew travel

Manage all insurance and COI needs

Archive final documents and media files

Department Support

Database management

Facilitate & Manage CR requests

Manage ASCAP licensing

Promote process improvement

TCSI's submissions to clients after each show

Manage award Submissions

Maintain and modify department templates

Manage project archive folders

Onboard new department hires

Requirements and Skills:
Excellent interaction skills with strong leaders

Proven experience as an events production manager

Adept in financial accounting and budgeting

Outstanding communication ability

Ability to handle multiple projects under tight deadlines

Excellent organizational and leaderships skills

Proactive and resourceful

Attention to detail

Strong decision-making skills and a results-driven approach

Strong proficiency in MS Office, OneDrive, SharePoint

Minimal

travel

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