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    ED - Office Manager (Full Time, Day shift) - Miami, United States - Nicklaus Children's Health System

    Nicklaus Children's Health System
    Nicklaus Children's Health System Miami, United States

    3 weeks ago

    Default job background
    Full time
    Description

    Description

    Job Summary

    Responsible organizing and managing office operations and procedures in order to ensure organizational effectiveness and efficiency.

    Job Specific Duties

    • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
    • Manages accounts receivable and accounts payable functions and make certain that the process runs smoothly.
    • Assists the Leader in developing work methods and procedures to ensure economy and efficiency of operation of the department.
    • Evaluates situations searching for ways of improving methods and making them more time and cost efficient.
    • Ensures office staff and procedures are handled effectively by providing training, coaching, and counseling. Provides in-service to staff.
    • Maintains and updates department policies and procedures with Leader's approval.
    • Monitors inventory of supplies and orders as needed. Reconciles and supports the inventory of supplies and reorders when necessary. Reconciles and supports the purchase order process as requested.
    • Prepares administrative and financial reports for management. Maintains all reports, personnel records, licenses, and permit renewals as needed for the office and/or MCHS.
    • Provides supervision to the operation and ensures the department is properly staffed.
    • Reconciles and supports the maintenance of timecards, payroll reports, and attendance monitoring.Ensures attendance related practices comply with Hospital policies.

    Qualifications

    Minimum Job Requirements

    • 4-7 years Clerical office experience

      Knowledge, Skills, and Abilities

      • High school education or equivalent preferred.
      • Prior Office Manager experience preferred.
      • Supervisory experience preferred.
      • Decision making and time management skills.
      • Excellent verbal and written communication skills.
      • Human relations and team building skills.
      • Able to handle multiple assignments, set priorities, and meet deadlines.
      • Ability to represent department/function in a professional, courteous, and efficient manner.
      • Ability to follow complex written or verbal instructions to solve complex problems.
      • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

        Job : Clerical/Administrative

        Primary Location : Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus

        Department : NCPS-PROFESSIONAL SERVICES

        Job Status
        :Full Time

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