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    Office Manager at Litigation Law firm - Miami, United States - Career Group

    Career Group
    Career Group Miami, United States

    3 weeks ago

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    Description

    Our client a Litigation law firm is seeking a Office Manager to join their team in Miami.

    Duties & Responsibilities:

    • Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
    • Maintains legal files (both paper & electronic), organizes and files documents in designated order
    • Updates case information, scans and organizes legal files
    • Manages document deliveries and tracks final executed documentation
    • Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary
    • Communicates with clients, opposing counsel, courts, and liaisons
    • Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
    • Understands firm available resources and leverages most effective resource for desired results
    • Assists with overflow work and other special projects as assigned

    Skills & Competencies:

    • Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
    • High attention to detail, outstanding organizational skills and the ability to manage time effectively
    • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
    • Ability to collaborate well in a team
    • Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
    • Demonstrates professionalism, technical proficiency and the ability to handle multiple priorities and work in an organized efficient manner
    • Position also requires the ability to work under pressure to meet strict deadlines

    Qualifications & Prior Experience:

    • Bachelor's Degree or equivalent experience is preferred
    • 5+ years of experience within a law firm
    • Commercial litigation experience required
    • Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
    • Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
    • Experience with e-filing

    Please submit your resume & portfolio for consideration.

    You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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