Jobs
>
Evanston

    Executive Assistant 2 - Evanston, United States - Northwestern University

    Northwestern University
    Northwestern University Evanston, United States

    4 days ago

    Default job background
    Description

    Department:
    Block Museum


    Salary/Grade:
    EXS/7


    Job Summary:


    As a partner to The Ellen Philips Katz Executive Director (ED) the Executive Assistant (EA) provides expert executive assistant support and is a member of the Block Museum team.

    Under limited supervision, and using a high degree of independent judgement, the EA manages daily operations for the Director.

    The EA will interact with Northwestern leadership, faculty, and donors on a regular basis, and exercise discretion in the coordination of sensitive and confidential information and materials.

    Working collaboratively with other Block Museum staff, the EA will prioritize time allocation for the ED.

    As a representative of the Office of the Executive Director and the Block Museum, the EA presents as polished, professional, and prepared to share their knowledge and enthusiasm for the Block's mission within the context of Northwestern University and an understanding of and ability to serve as ambassador for the Block's goals.


    The Block Museum of Art prioritizes diversity, equity and inclusion across all of its programming, and within its organizational culture and working practices, by centering the voices and experiences of those who have been historically excluded from or underrepresented in higher education and museum practice.

    Demonstrated commitment to diversity, equity, access, and inclusion is required.


    • Note: Not all aspects of the job are covered by this job description.

    Specific Responsibilities:

    • Applies a high degree of independent judgment and discretion to manage the Director's complex calendar and decide on priorities to ensure effective use of the ED's time
    • Anticipates the needs of the ED's and pre-plans/prepares in advance of expressed need(s)
    • Receives and reviews incoming requests and prioritizes them according to significance and urgency
    • Coordinates communications and follows up on behalf of the ED
    • Liaison for the Block Board of Advisors, planning, executing, and attending meetings including scheduling, taking meeting minutes, serving as meeting logistics lead, and overseeing hospitality for visiting board members
    • Provides ongoing communication between the ED's Office, Board co-chairs, and Board Members
    • Coordinates a variety of meetings, events or team building activities, which may include managing logistics, distributing meeting materials, taking meeting minutes, managing attendee lists, coordinating room reservations and/or catering needs for in-person, remote and hybrid meeting modalities, and managing the Block's shared organizational calendar
    • Manages and oversees the daily operations of the office of the ED including processing invoices, purchasing, reviewing expense reports for signature, maintaining the physical office space, preparing agendas for all-staff and senior staff meetings
    • Coordinates complex travel arrangements including preparation of travel itineraries and related expenses
    • Works collaboratively with other administrators and support staff throughout the University
    • Builds and maintains professional, efficient, and knowledgeable interactions with both internal and external constituencies
    • Serves as the initial point of contact for guests creating a warm, welcoming and hospitable environment and providing hospitality in close coordination with other relevant staff
    • Supports or project manages special projects, as needed
    • Oversee planning of and on-site management for annual Board trip in partnership with the ED, Senior Business Administrator, Director of Development, and travel consultant
    • Partner with the Director of Development to assist with general board relations and donor relations to support museum operations.
    • Implements technology and/or works with tech specialists to ensure effective running of hybrid and online meetings and manages shared institutional digital files
    • As requested, provides administration support for Block senior staff
    • REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
    • Bachelor's degree or the equivalent combination of education, training and experience from which comparable knowledge and skills can be acquired
    • Four or more years of executive administrative support experience, with prior experience in support of a senior leader in a similar role
    • Previous experience in higher education or a related field strongly preferred
    • Demonstrated advanced proficiency with the Microsoft Office Suite of products, particularly PowerPoint
    • Familiarity with Northwestern systems (e.g. NU Financials) strongly preferred
    • Demonstrated excellent oral and written communication skills
    • Ability to demonstrate a calm, courteous and professional demeanor under pressure when working with a variety of situations and/or people
    • Proven ability to take initiative and make sound decisions without direction
    The target hiring range for this position will be between $68,500 - $73,500 per year.

    Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.


    Benefits:


    At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at tolearn more.


    Work-Life and Wellness:


    Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.


    We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.

    Visit us at to learn more.


    Professional Growth & Development:
    Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.

    If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.

    Visit us at to learn more.


    Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

    More information can be found on the COVID-19 and Campus Updates webpage.


    The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.

    We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

    Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

    #LI-IW1
  • Visual Comfort & Co

    Executive Assistant

    1 week ago

    Visual Comfort & Co Skokie, United States

    The Executive Assistant will provide high-level administrative support to the Executiveand other Executive Team members. The Executive Assistant should be highly organized, proactive, and resourceful to support our leadership team. The ideal candidate thrives in a fast-paced envi ...

  • SmartHire Inc

    Executive Assistant

    4 days ago

    SmartHire Inc Skokie, United States

    The Executive Assistant (EA) is an important member of the organization and will provide direct administrative support to the Chief Executive Officer and will also act as a liaison to the Board of Directors. This is an in office position in Skokie. · The EA will be an administra ...

  • RoofingSource

    Administrative Executive Assistant

    6 days ago

    RoofingSource Niles, United States

    Job Description · Job DescriptionOur RoofingSource team is comprised of an energetic group of ambitious collaborators who are committed to growing something bigger than their individual role. We're a family-owned and operated company headquartered in Niles, IL, and services clien ...

  • Northwestern University

    Executive Assistant to the Dean of Kellogg

    4 days ago

    Northwestern University Evanston, United States

    Department: Kellogg Dean's Office · Salary/Grade: EXS/8 · Job Summary: · Kellogg is actively seeking an experienced, exceptionally organized, and collaborative Executive Assistant for the Dean's Office, dedicated to delivering comprehensive administrative support to the Dean. Rep ...

  • BlueSky Telepsych, LLC

    Executive Assistant

    1 week ago

    BlueSky Telepsych, LLC Evanston, United States

    **Overview**: · As the Part-Time Executive Assistant to the President of BlueSky Telepsych, you will play a pivotal role in ensuring the smooth operation of administrative functions essential to the success of the company. This position requires meticulous attention to detail, st ...

  • Zahav Healthcare Consulting

    Executive Assistant

    1 week ago

    Zahav Healthcare Consulting Skokie, United States

    **Zahav Healthcare** **is looking for a dedicated **Executive Assistant**.** **At Zahav we are proud to be providing the gold standard in care. · We offer the following **benefits** **to our team members: · - Competitive pay · - Affordable: Medical, Dental, Vision · - Paid Vacati ...

  • Sky Climber Access Solutions

    Executive Assistant

    4 days ago

    Sky Climber Access Solutions Skokie, United States

    Job Summary · Executive Assistant will support company operations by maintaining office protocols and creating an office structure that stresses responsiveness to customers and fellow team members within the company. S/he coordinates and supervises branch tasks that affect our co ...

  • Tower Communications Expert, LLC

    Executive Assistant

    4 days ago

    Tower Communications Expert, LLC Burr Ridge, United States

    Job Description · Summary · We are looking for a high performing, committed to accelerating their career growth by providing executive, personal and administrative support to our Chief Executive Officer's office. The ideal Executive Assistant is highly discrete and has experienc ...

  • Illinois Association Of School

    Executive Administrative Assistant

    3 weeks ago

    Illinois Association Of School Glenview, United States

    Duties · PURPOSE: To provide support to the Superintendent and Board of Education in order to maximize the efficiency and effectiveness of the Glenview Public School District and promote a positive climate for the entire school community. · REPORTING RELATIONSHIP: This position r ...

  • The Larko Group

    Executive Assistant

    4 days ago

    The Larko Group Rosemont, United States

    Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administ ...

  • Encore Canada

    Executive Assistant

    3 weeks ago

    Encore Canada Schiller Park, United States

    Position Overview · The Executive Assistant, operates independently providing a wide range of high level comprehensive administrative and operational support. This position will function as an integral part of the Encore team and will work independently on a wide variety of acti ...

  • Addison Group

    Executive Assistant

    2 weeks ago

    Addison Group Chicago, United States

    Our nonprofit client is seeking an Executive Assistant to support their Chicago team on a contract basis. This Executive Assistant will provide extra administrative help ahead of multiple events coming up in the next few weeks. · Role: Executive Assistant · Location: Downtown Chi ...

  • CNA

    Executive Assistant

    1 day ago

    CNA Chicago, United States Full time

    JOB DESCRIPTION · : Job Description · Under the direction of SVP, Legal, US Businesses, provides top-notch, detail-oriented executive administrative support. Responsibilities may require dealing with sensitive legal, personnel and business information. · Essential Duties & Resp ...

  • Informa

    Executive Assistant

    1 week ago

    Informa Chicago, United States

    Informa Connectis part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100. · Our purpose is to connect our customers to information and people that help them know more, do more and be mo ...

  • The Larko Group

    Executive Assistant

    2 weeks ago

    The Larko Group Chicago, United States

    This role embodies the quintessential duties of an Executive Assistant, including preparing for meetings, booking personal appointments, and handling office tasks to ensure the daily operations run smoothly. The executives appreciate quick responses and prioritizing immediate sup ...

  • The Larko Group

    Executive Assistant

    7 hours ago

    The Larko Group Chicago, United States

    A revolutionary investment firm is seeking an Executive Assistant to join their dynamic team and play a crucial role in supporting two C-level leaders. We are looking for someone who excels in a high-energy environment and is eager to make a significant impact. In this role, you' ...

  • Addison Group

    Executive Assistant

    5 days ago

    Addison Group Chicago, United States

    Executive Assistant- Direct Hire · 100% on-site · Our client is looking for an Executive Assistant · Our client offers competitive compensation and benefits, a wonderful workplace culture, continued career growth and advancement opportunities · Location: Chicago, (Loop) IL · Pay: ...

  • Old Republic General Insurance Group

    Executive Assistant

    1 week ago

    Old Republic General Insurance Group Chicago, United States

    Job Title: Executive Assistant, OCEO · Department: Executive · Supervisor: Executive Operations Manager · FSLA Status: Exempt · Shift: 8:00 a.m. – 4:00 p.m. (Hybrid- minimum four days in office) · About Old Republic: · Old Republic International Corporation traces its beginnings ...

  • JLL

    Executive Assistant

    1 week ago

    JLL Chicago, United States Full time

    JLL supports the Whole You, personally and professionally. · Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our ind ...

  • The Larko Group

    Executive Assistant

    3 weeks ago

    The Larko Group Chicago, United States

    Outstanding opportunity for an Executive Assistant to the President/CEO with an esteemed financial services firm. In this pivotal role, you will be at the cornerstone of office operations, ensuring seamless functionality. Your duties will span a wide spectrum, including handling ...