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    Records Management Specialist - Baltimore, United States - TIME Systems

    TIME Systems
    TIME Systems Baltimore, United States

    1 week ago

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    Description
    Administrative Support Specialist (Full-Time): TS/SCI REQUIRED TO APPLY


    Location:
    Ft. Meade, MD


    Clearance:
    TS/SCI


    Certifications:
    N/A

    At TIME Systems, we do things a bit differently.


    We are on a mission to deliver innovative, value-driven Technology, Innovation, Management, and Engineering solutions and services by empowering people, focusing on leadership, and achieving results.

    We care deeply about collaboration, feedback, and iteration. Trust and respect are deeply rooted in our company culture.

    Our vision is to dominate in each core area, provide excellent employee benefits, and make a difference through active involvement in local charities.


    We are an award-winning company and maintain several industry-leading certifications, such as CMMI Level 3 for Services and Development, and ISO 9001:2015.

    We have been consistently featured on Inc. Magazine's "Inc. 5000 List," a dynamic ranking of the most impressive and cutting-edge companies in America.

    TIME Systems is also on Syracuse University's Institute for Veterans and Military Families (IVMF) "Vet 100 List," which ranks the fastest growing veteran-owned business.

    We see you. You're looking for something more, something significant. You want to be inspired.

    You are a detail-oriented and energetic individual who is competent and innovative in your field. You are tenacious and ready to work in a fast-paced, high-growth work environment. You are self-motivated and a quick learner who excels at effective and accurate data entry.

    You are proficient in overseeing a range of administrative duties, from managing electronic and hardcopy requests to handling office mail and processing classified materials, ensuring smooth operations and compliance within a dynamic environment.

    You want to work for a company that is doing big things, feels like a tight-knit community, and provides incentives to consistently pursue excellence.


    The Objective:


    In this role, you will efficiently and accurately manage the input, digitization, quality control, and indexing of electronic and hardcopy requests into databases, including IRIS.


    Please note:
    this role is data-entry heavy.


    You will be pivotal in troubleshooting and resolving data-related issues, ensuring data accuracy, and maintaining an impressive quality control standard with the ability to process up to 150- pages per hour.

    Additionally, the role entails handling office mail delivery and receipt, processing requests for U.S.

    Army intelligence and investigative records in accordance with established procedures, managing physical case storage and retention using ARIMS, providing support for digitization efforts, conducting initial reviews on records for disposition, processing classified materials, and conducting mail preparation.

    The ideal candidate will have a minimum of a high school diploma, 2-4 years of data entry and/or administrative experience, and the ability to communicate effectively with military officials, managers, and subordinates.


    Direct Compensation:
    $77,650 - $86,785

    Performance Incentive(s):

    Quarterly Performance Bonuses - based on high accuracy rates and exceeding productivity targets.


    Benefits:
    When you join our team, you are joining a company that prioritizes your health, well-being, and financial security.

    Here is a quick overview of our benefits:

    Health Coverage:
    Select from three plans, including a 100% company-funded employee only plan.

    Dental Coverage:
    Our dental plan offers extensive care with no annual maximum.

    Vision:
    Our vision plan covers regular eye exams and corrective eyewear.

    Life Insurance and AD&D and other customizable coverage options.

    401(k) Retirement Plan.

    Health Savings Account (HSA), Flexible Spending Account (FSA).

    Short- and Long-Term Disability Insurance.

    Employee Assistance Plan, and more.

    Why

    Join Us

    Veteran Preference

    – Strong value placed on military veterans and their skills.

    Career Growth – Opportunities for professional development in a supportive environment.

    Innovative Culture – Be part of a team that pushes boundaries and makes tangible impacts.

    The Requirements

    Research and input electronic and hardcopy requests into databases by scanning and keyboarding. It will require the digitization (scan and index) of hardcopy requests into IRIS.


    Resolve request issues as annotated; modify requested data as necessary; conduct a quality control review of already scanned material in IRIS at a rate of 150 pages per hour (rescanning the applicable pages); and accurately index scanned and quality-controlled material into IRIS.

    Handle all office mail deliveries and receipts, including classified mail.

    Receive and process requests for U.S. Army intelligence and investigative records. This includes validating incoming requests [e.g.

    Defense Central Index of Investigations (DCII) File Demands] for Army records in accordance with the established Standard Operating Procedures (SOP) and other applicable policies and returning invalid requests to the appropriate agency.

    File and manage physical case storage and retention according to the ARIMS (Army Records Information Management System).

    Provide Support to digitization of hard copy records USAISRR.

    Provide initial reviews on records for disposition

    (archiving, continued retention, retirement to National Archives & Records Administration (NARA), or destruction.

    Process classified materials for accession into the USAISRR.

    Prepare and conduct mail preparation.

    Other administrative duties as assigned.

    Minimum of a high school diploma.

    2-4 years of experience in data entry and/or administrative experience.

    Ability to communicate effectively with military officials, managers, and subordinates.

    Additional Requirements

    Occasional lifting of up to 25 pounds.

    Other Duties as Assigned, may change at any time

    .

    Who May Apply

    TIME Systems complies with U.S. employment verification and anti-discrimination laws. An applicant hired by TIME Systems must be able to establish authorization to work in the United States. Applicants for employment in the U.S. must possess work authorization.

    TIME Systems, LLC is an equal opportunity/affirmative action employer.

    All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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