Transform Schools Program Coordinator - Los Angeles, United States - Los Angeles Education Partnership

Description

Job Description

ABOUT LOS ANGELES EDUCATION PARTNERSHIP (LAEP)

Los Angeles Education Partnership (LAEP) is a non-profit organization that advances educational equity. Together with families, schools, and the community we facilitate access to and opportunities for quality educational and wellness practices so that children thrive from diapers to diplomas. Founded in 1984, LAEP was the first educational-transformation organization in Los Angeles and among those at the forefront of the movement nationwide.

POSITION SUMMARY

The Transform Schools Coordinator will be hired by LAEP and supervised by the Director of Community Schools. The TS Program Coordinator will work closely with the TS team, schools, and partners to ensure effective coordination and administration of services in the day-to-day operations. The PC will be responsible for creating coherent systems and processes for budgets, expenditures, contracts, invoicing, data collection and evaluation, and tracking of deliverables.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential functions include, but are not limited to the following:

Program Coordination

• Support Transform Schools (TS) pass-thru grant relationships
• Process or draft correspondence, reports, spreadsheets, and other documentation
• Provide support for the hiring of new staff
• Develop forms and flyers as needed for Transform Schools programs
• Provide logistical support for Transform Schools' meetings, programs, professional development and events
• Maintain equipment and requisition office supplies as needed for all Transform Schools programs
• Respond to general Transform Schools inquiries and delegate director level inquiries
• Provide Department-wide meeting support
• Develop strong collaborative relationships with partners, government, community-based organizations, and partner school staff

Financial Coordination

• Support management in maintaining and the development of internal control policies, guidelines, and procedures for activities such as budget administration, data collection, and file storage systems
• Assist with and monitor budget and finance tracking
• Support TS contractors including contract management and hour tracking
• Maintain accurate and current financial documents, including tracking budgets
• Coordinate logistics and payment of retreats for partner schools
• Support the consulting work including logistics, contract management, and invoicing

Development and Evaluation Coordination

• Assist management in the develop of systems for data & information tracking, gathering, and reporting
• Collect, organize, and disseminate partner school qualitative and quantitative data
• Support program directors with compliance and maintenance of grants and contracts
• Assist program directors with grant proposals

General Office Responsibilities

• Participate in LAEP activities that support the culture and successes of LAEP.
• Participate in project team meetings and other meetings with project staff and key partners to collaborate and review progress.
• Facilitate communication including, e.g., a department directory and a monthly electronic newsletter.

SUPERVISORY RESPONSIBILITY

No supervisory responsibility for employees or worker (Individual Responsibility)

QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• 3 years of experience in clerical/administrative work
• 2 years working in a school/educational setting
• Excellent organizational skills and superb attention to detail
• Good oral and written communication skills
• Computer skills required. Proficiency in Microsoft Office and Excel and Google Suite.
• Background working with schools, parents, or community agencies preferred
• BA required, preferably in a related field such as education or social work
• Excellent communication and organizational skills; strong written and interpersonal skills
• Excellent project management skills, ability to balance multiple priorities with proven ability to anticipate challenges, solve problems and maintain a calm demeanor in high-pressure situations
• Strong analytical, time management, organizational and interpersonal skills
• Knowledge and/or experience with change management as it relates to positive organizational change.
• Experience managing budgets
• Growth and equity focused mindset
• Experience working with students of diverse abilities & backgrounds
• Demonstrated ability to work effectively as a member of a team
• Builds excellent rapport and relationships with colleagues and clients

LICENSING AND CERTIFICATIONS (IF APPLICABLE)

• Daily driving could be required, must provide own vehicle, valid Driver's License and proof of full vehicle insurance coverage;
• Negative tuberculosis screen (required);
• Must pass criminal background check.

DELEGATION OF AUTHORITY & WORK COMPLEXITY

Tasks are highly interrelated and simple. Work consists of standard procedures and tasks. May include a high percentage of manual duties. No responsibility for budget, revenues, and/or expenditure authority.

(SIMPLE & NO AUTHORITY/ RESPONSIBILITY)

SCOPE & RANGE OF INDEPENDENT JUDGMENT, DECISION MAKING, & PROBLEM-SOLVING

Performs tasks and duties under direct supervision, using well-defined policies and procedures. Work is reviewed by supervisor. Limited opportunity exists for exercising independent judgment and decision making. Refers most problems to supervisor.

(DECISIONS SKILLS NOT REQUIRED)

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• While performing the duties of this job, you are frequently required to sit; stand; stoop; bend; walk; talk; hear; use hands to grip, type; reach with hands and arms, occasionally required to stand, or walk on uneven surfaces; and climb stairs.
• Ability to lift and carry up to 20 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• The noise level in the work environment is usually low to moderate.

ACKNOWLEDGMENT

• This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
• All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
• To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
• This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Los Angeles Education Partnership (LAEP) is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.