Program Coordinator - Los Angeles, United States - Hope The Mission

Hope The Mission

Verified Company

Los Angeles, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Purpose:
Hope The Mission's Family Interim Housing provides a safe, low-barrier, and supportive 24-hour residence to Families experiencing homelessness. Clients will receive shelter, food, case management & housing navigation services to support them in obtaining permanent housing.

Working under the supervision of the Program Manager, the Program Coordinator will support with the management of all operational functions for the site, under the direction and supervision of the Program Manager.

The Program Coordinator fulfills the mission of Hope the Mission by successfully providing leadership and supervision for this program. The Program Coordinator will provide oversight to a team of shelter support staff.

Driving is required for this position: 25% travel.

Specific Duties-ProgrammaticProvide oversight of operational components including accurate, up-to-date data collection, quality assurance and contract management adhering to guidelines set for in the Scope of Required Services and standards.

Includes but is not limited to:

Manage timely progress of program goals, objectives and performance targets, making necessary adjustments in a timely manner in order to improve outcomes.-
Ensure program/contract compliance as per guidelines and requirements mandated by LAHSA for interim housing programs, regularly reviewing logs, records, and data.-
Assist with client issues as needed (conflicts and complaint resolution) using de-escalation and mediation techniques.-
Ensure implementation of housing first, harm reduction and trauma informed care methodologies when appropriate.-
Provide feedback to leadership on the development, enhancement, delivery and modifications (as needed) of services provided, adjusting when necessary.-
Provide emergency service referrals (e.g., domestic violence, human trafficking & sexual assault) and warm handoff referrals when appropriate.-
In collaboration with the Program Manager, provide direction and training to shelter support staff (including, but not limited to, Client Services Monitors and Case Managers ) and the corresponding job duties assigned to each position.-
Coordinate with other agencies and partners to ensure consistent and accurate dissemination of information, provision of services and adherence to program requirements.-
Provide training and support to shelter support staff-
Maintain accurate and complete staff timesheets, daily activity logs (if applicable), HMIS-Clarity participant records and other reports as directed.-
Establish and maintain positive, productive working relationships with community partners and community stakeholders including mental health programs, shelter programs, local law enforcement, local neighborhood councils (and other local officials), and providers of services and resources to homeless persons.-
Attend staff meetings, case conferences, training workshops. and community meetings as needed.-
Ready to sub another's role if needed due to absence.-
Monitor medication cabinet and review all medication records.-
Review shift reports to monitor staff performance and compliance.-
Submit and follow-up on all incident reports.-
Participate in trainings for the program staff.-
Provides case management services to participants-
Take inventory of site needs and submit facility maintenance, IT, and supply order requests with approval from the Program manager.-
Provide staff coverage as needed.
Specific Duties-OperationsEnsure that the property and its surroundings is well maintained and clean.-
Regularly inspect bathroom facilities to verify clean, sanitary conditions.-
Report any maintenance issues or need for repairs to supervisor in a timely fashion.-
Regularly inspect shelter rooms to ensure they are in working order.-
Train janitorial and hygiene staff in proper protocol for site/bathroom maintenance.-
Submit all supply orders or facility requests in a timely fashion.-
Oversee the maintenance of shelter linen, clothing, and supply rooms.-
Ensure monthly safety and fire drills are conducted.
Other DutiesPerforms any other duties, projects and responsibilities as assigned by manager.-
Work with collaboration with outsourced security guard to ensure safety of participants, staff, volunteers and visitors on the property.-
Trains staff on use of security and surveillance systems.-
Observe department guidelines to conduct personal business during breaks and lunch hour.-
Project a positive professional image and adheres to organizational dress code.-
Self-identify potentially unsafe systems/processes/situations and takes initiative to report to manager/supervisor.-
Observe department guidelines concerning absences and reports such absences in accordance with departmental procedures.-
Establish and/or maintain good rapport and working arrangements with co-workers, including the management team and supporting staff.
Accountability and Review