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    Administrative Assistant - Washington, United States - Prime Hires

    Prime Hires
    Prime Hires Washington, United States

    3 weeks ago

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    Description

    Position Title: Research Assistant/Office Manager

    Pay Rate: $30.54/hour

    Start Date: As Soon As Possible

    Contract Duration: Ending October 11th 2024

    Schedule: Monday to Friday, 8:30am-5:30pm (Overtime as needed)

    Work Location: Georgetown, Washington, DC

    Work Type: Hybrid role, onsite 2 days a week

    SUMMARY OF DAY-TO-DAY RESPONSIBILITIES:

    The successful candidate will provide essential administrative and operations support in the day-to-day operations and administration of the DC based research team while also working on a variety of projects and departmental initiatives. Responsibilities include but are not limited to:


    - Coordinate domestic and international travel as well as hotels, car rentals, car services, etc with travel agency as requested


    - Prepare Travel and Entertainment expense reports for reimbursement as well as reconciliation of statements for analysts and associates


    - Screen phone calls from clients, visitors and greet clients when required, handle all incoming correspondence


    - Coordinate marketing meetings/events with sales department


    - Complete and update research analyst calendars as needed


    - Updating PowerPoint presentations as needed for marketing meetings


    - Assist in maintaining our client database, log phone calls and emails in CRM as requested/needed


    - Maintain research data spreadsheets as specified by analysts


    - Maintain the supplies and orders supplies as needed


    - Facilitate smooth organization of office operations including point of contact for local office vendors


    - Support corp access team with hosting of client webinars and staffing for local client events.


    - Assist in various research related projects as directed by senior analysts.


    - Perform a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters such as IT and facilities.

    MUST HAVE:


    - Minimum of 5 years of administrative experience


    - Bachelor's Degree required


    - Strong proficiency in all MS office applications


    - Exceptional attention to detail with the ability to follow up and see tasks through to completion


    - Possess strong written and oral communication skills


    - Strong organizational and analytical skills.


    - Ability to establish and maintain effective working relationships with all staff levels internally and externally


    - Ability to work on multiple projects simultaneously, managing time and resources to ensure work is completed efficiently and within established timeframes.


    - Exhibit adaptability in a team-oriented environment.

    NICE TO HAVE:


    - Investment Banking experience

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