Administrative Assistant - Madison, United States - University of Wisconsin–Madison

University of Wisconsin–Madison

Verified Company

Madison, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary:

Responsibilities:

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

40% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
20% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
10% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison.

We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community.

We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
H.S. Diploma

Qualifications:

Minimum of three years work experience required
Proficiency in Microsoft Office Suite Programs (Outlook, Word, Excel, etc.) as well as Webex and Zoom (or similar) required
Experience working in an office setting providing high level administrative support desired
Experience in academic or medical administration preferred

Work Schedule:

8-4:30 Mon-Fri

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $18.00 HOURLY
Depending on Qualifications

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.

University sponsorship is not available for this position.

How to Apply:

Contact:

Caitlin Staley

Relay Access (WTRS): See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant II(AD002)

Department(s):

A53-MEDICAL SCHOOL/DERMATOLOGY/DERMATOLOG

Employment Class:

University Staff-Ongoing

Job Number:

294649-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer
:

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.

We promote excellence through diversity and encourage all qualified individuals to apply.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years.

UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.