- Support day-to-day operations of the organization including liaising with IT, A/V, and supply vendors, among other external providers;
- Provide general office support including managing the reception desk, setting up meeting rooms, ensuring the office is appropriately stocked, and communicating with building management as needed;
- Work closely with the external affairs and executive teams to support events, meetings, and other organizational activities in the office;
- Work closely with the communications team to manage and update the CEPA website including draft articles, and post job pages;
- Process administrative requests;
- Work with the COO to ensure timely and accurate expense reporting, meeting set deadlines and meeting expectations;
- Liaise with Human Resources to complete proper onboarding and offboarding protocols;
- Prepare meeting documents, take minutes of meetings, and ensure there is appropriate internal and external follow-up;
- Support CEPA's internship recruitment, programming, and logistics;
- Coordinate travel for external guests, fellows, and speakers when appropriate;
- Help maintain the condition of the office and promptly arrange for any necessary repairs with the building and external vendors.
- Bachelor's degree preferred;
- Two years or more of relevant experience;
- Exceptional organizational skills and attention to detail;
- Ability to edit and to write quickly and clearly;
- Positive, flexible, get-it-done attitude;
- Ability to multitask in a fast-paced, often changing environment;
- Ability to work independently and within a team across the organization;
- Attention to detail and problem-solving skills;
- Advanced working knowledge of Microsoft Office;
- Demonstrated ability to manage multiple tasks in a time-sensitive environment;
- Ability to handle sensitive information, meet deadlines, and maintain grace under pressure;
- Willingness and ability to work late evenings or weekends, as required.
- Have an understanding of and a commitment to, CEPA's mission to transatlantic values and principles;
- Be highly organized and familiar with the functions of a public policy non-profit organization;
- Meet timelines and manage multiple projects simultaneously with utmost professionalism;
- Be able to work well independently, as well as be a key contributor in a highly dynamic team environment;
- Demonstrate discretion when working with confidential or proprietary information;
- Be flexible, creative, solution-oriented, and positive in approaching challenges and problems.
- Competitive pay;
- Generous employer-subsidized health insurance;
- 401(k) Retirement Plan; and
- Generous paid vacation leave, sick leave, personal leave, and holidays.
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Program Assistant, Operations - Washington, United States - Center for European Policy Analysis
3 weeks ago
Description
Position: Program Assistant, Operations
Schedule: Full-time
Location: Washington, D.C.
CEPA is seeking a highly motivated, entrepreneurial, and organized Program Assistant for Operations to join one of the most diverse foreign policy think tanks in Washington, DC. The ideal candidate should have a proven record of efficiency, task management, and results orientation. We are looking for an individual who will be committed to contributing to the success of our organization.
The ideal candidate should demonstrate emotional intelligence, discretion, collegiality, engagement, reliability, and exceptional organizational skills. A passion and interest in transatlantic relations are preferred. The position is based in our Washington, DC office and reports to the Chief Operating Officer.
Key Responsibilities:
Qualifications:
A successful candidate will:
CEPA offers exceptional benefits that include:
Application Instructions:
We invite qualified candidates to send a resume and cover letter to: Only candidates who have been selected for an interview will be contacted. Position available immediately with a view to filling the post as soon as possible. Applications considered on a first-come basis.
About CEPA:
CEPA is a 501(c)(3) non-partisan organization, and its mission is to ensure a strong and democratic transatlantic alliance for future generations. Headquartered in Washington, DC and led by a new generation of leaders from both sides of the Atlantic, CEPA brings an innovative approach to the policy arena. Our cutting-edge analysis and timely debates galvanize communities of influence while investing in the next generation of leaders to understand and address present and future challenges to transatlantic values and principles.
Equal Opportunity:
CEPA is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including, but not limited to, hiring, recruiting, promotion, termination, leave of absence, benefits, and internships. CEPA makes hiring decisions based solely on qualifications, merit, and business necessity.
To be considered for the position, candidates must have the legal authorization to work in the United States.
