- Manage calendars, office space reservations, and travel logistics for assigned executives
- Manage time and expense entry for assigned executives
- Assist with the production of client deliverables, including client reports
- Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance
- Draft, format, and proofread business correspondence (e.g., letters, memos, email) and presentations
- Assist with internal/external event and meeting coordination, set-up, and execution, including schedule coordination, meeting materials, collaborating with Office Services on catering orders and on-the-day support
- Leverage internal network and teams to effectively manage workflow
- Serve as a liaison for internal and external clients, including screening phone calls, facilitating communications with the appropriate client service staff, and following up with clients
- Participate with onboarding of new administrative team members with training and answering questions
- Assist with Continued Professional Education (CPE) activities for assigned teams
- Other duties and special projects as assigned
- High School Diploma/GED required
- Minimum of 1 year of related experience required; experience in a professional services environment preferred
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Proven commitment to providing exceptional client service
- Strong verbal and written communication skills including the ability to articulate complex issues to leaders and internal/external clients
- Strong organizational skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment
- Ability to collaborate and work effectively across functions/departments/teams while building trusted relationships and positively influencing others
- Strong attention to detail, commitment to producing accurate work in a timely manner
- Able to understand problems, think critically, and identify creative solutions
- Ability to handle sensitive situations and confidential information with discretion
- May require some overtime hours
- Ability to travel as needed, approximately 5%
-
Executive Assistant
4 weeks ago
Acquisition Group Santa Ana, United StatesAcquisition Group is looking for a persistent, responsible and well-organized person to join our successful Orange County office. Must provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive inter ...
-
Executive Assistant
4 days ago
Families Together of Orange County Community Health Center Tustin, United StatesExecutive Assistant · Families Together of Orange County is a growing non-profit community health center organization looking for an Executive Assistant to the CEO · Are you an experienced Executive Assistant with a passion for building deep trust and positive rapport with the ex ...
-
Executive Assistant
4 days ago
Strategic Employment Partners (SEP) Tustin, United StatesAbout: · Our client is a leading supplier in their sector, offering products to major retail and manufacturing companies worldwide. They are experiencing rapid growth and seeking an Executive Assistant to support their CEO. · Responsibilities: · The role involves managing the CEO ...
-
Executive Assistant
3 days ago
Quimby Group Consulting Tustin, United StatesCompany Description · Quimby Group Consulting (QGC) is an Orange County-based consulting firm that provides premier fundraising and event planning services and Organization Management. QGC's services include the development of a fundraising plan, cultivating new donors, database ...
-
Executive Assistant
3 weeks ago
ScaleJet Santa Ana, United StatesAbout the job Executive Assistant · Our client, Trivium Group, is looking for a dynamic and proactive Executive Assistant to provide crucial support to their CEO. Your role will be pivotal in maintaining the operational efficiency of our organization, allowing their leadership t ...
-
Executive Assistant
1 week ago
Behr Paint Company Santa Ana, United StatesJob Summary · An Executive Assistant is to provide administrative and clerical support to one or more senior executives. As directed, executive admins are responsible for managing the executives' schedules, travel arrangements, correspondence, and other tasks that require attenti ...
-
Executive Assistant to Chief Executive Officer
2 weeks ago
Abstrax Tech, Inc Tustin, United StatesAbstrax Tech · Company: We are a family of scientists, farmers, and pioneers working toward the development of a modern, global industry. Our core value of Innovative Creativity is why Abstrax Tech, Inc. is a leading innovator of the sensorial experiences that shape the cannabis ...
-
Executive Assistant to CFO
3 weeks ago
Children's Hospital of Orange County Orange, United StatesWork Location · Orange, California · Work Shift · Day - 08hrs (United States of America) · Why CHOC? · At CHOC, we strive to be the leading destination of children's health by providing exceptional and innovative care. We are responsible for the overall health of our community's ...
-
Estimating Executive Assistant
15 hours ago
Marina Landscape Orange, United StatesJob Description · Job DescriptionSalary: $66,560K-$70,000K - D.O.E. · Job Description: Estimating Executive Assistant · CLASSIFICATION PURPOSE · This exempt supervisory position is responsible for ensuring the efficient operation of various administrative functions including exec ...
-
Executive Assistant
4 days ago
KISMET EVENT PLANNING & DESIGN LLC Anaheim, United StatesJob Description · Job Description Job Description: · We are looking for a motivated and reliable Executive Assistant to support the Owner and Lead Designer of Kismet Event Design. You will play a crucial role in supporting daily operations, managing administrative tasks, arrangin ...
-
Executive Assistant
1 week ago
Total Warehouse Anaheim, United StatesJob Type · Full-time · Description · Job Summary: · The Executive Assistant will work closely with the VP of Operations, Corporate Service Business Partner, and other leadership members as needed. This individual will support the assigned leadership members to perform a wide rang ...
-
Executive Administrative Assistant
3 weeks ago
Culver Careers (CulverCareers) Anaheim, United StatesThe ideal candidate will be responsible for many different tasks related to the operations of the business. They will field calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access. · Responsibilities · Answer and d ...
-
Regulatory Affairs Executive Assistant
2 weeks ago
Philips Orange, United States Full timeJob Title · Regulatory Affairs Executive AssistantJob Description · In this role you will be responsible for supporting the Regulatory Affairs Leaders, streamlining communications, facilitating departmental operations and making the environment productive, upbeat, pleasant and ef ...
-
Executive Assistant
3 weeks ago
Proven Recruiting Garden Grove, United StatesExecutive Assistant | North Orange County | Direct Hire · Do you pride yourself on your attention to detail and consider yourself a master at scheduling and managing a calendar? Are you someone who has demonstrated initiative, can work well under pressure, and loves a fast-paced ...
-
Executive Assistant
2 weeks ago
Chapman University Orange, United StatesThe Executive Assistant role requires the individual to be dynamic, friendly, and happy to be at the center of a bustling, high-energy film school. Provide high level administrative support to the Dean, and Senior Associate Dean of Dodge College of Film and Media Arts. Show initi ...
-
Executive Assistant to the Dean of Dodge College
3 weeks ago
Chapman University Orange, United StatesJob Description · Job DescriptionThe Executive Assistant role requires the individual to be dynamic, friendly, and happy to be at the center of a bustling, high-energy film school. Provide high level administrative support to the Dean, and Senior Associate Dean of Dodge College o ...
-
Executive Assistant
1 month ago
Collectors Santa Ana, United States Full timeCollectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of hel ...
-
Executive Assistant
3 weeks ago
Eggs Unlimited Irvine, United StatesEggs Unlimited is one of the world's largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers t ...
-
Executive Assistant
2 weeks ago
Hubstaff Irvine, United States Full timeThe Executive Assistant provides high-level confidential support to the Director of Operations by ensuring efficient administrative systems and processes are in place. This role involves managing the Director's schedule, handling communication, and providing comprehensive adminis ...
-
Executive Assistant
3 days ago
ATS Automation Irvine, United StatesThe Executive Assistant provides administrative support to the General Manager (GM) and Leadership Team (LT) in a fast-paced, multi-tasking environment with extreme scrutiny to highly sensitive and confidential information. · Schedule and manage appointments for the leadership te ...
Executive Assistant - Orange County, United States - Moss Adams
Description
Executive Assistant(Job Number:
Employee Status
:RegularSchedule:Full TimePrimary Location
:Orange County, CA DescriptionDescription - External
At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you'll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm's size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you'll have fun while solving complex and interesting business challenges.
The Executive Assistant handles a range of administrative duties, delivering proactive and high-impact support to assigned executives, their location, and teams. This role demands independent and sound business judgment to effectively plan, prioritize, and organize a varied workload in a fast-paced environment. A successful Executive Assistant is flexible, resourceful, an excellent written and verbal communicator, anticipates needs, maintains confidentiality, and provides exceptional client service.
Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.
Responsibilities:
Qualifications:
#LI-HB1
Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.
Moss Adams complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Some local/state regulations require employers to disclose the pay range in job postings. While this is the typical range of pay for the position, actual pay may vary based on internal equity, knowledge, experience, skillset, and geographic location among other factors. It's uncommon for an individual to be hired at the top end of the pay range. This position may be eligible for an annual discretionary bonus. For more information about our benefit offerings and other total rewards, visit our page.
Compensation Range:Compensation range for California: $56,000 - $79,000
&v=024){kind=logo}
&v=024){kind=logo}
